Summary
Overview
Work History
Education
Skills
Websites
Timeline
Generic

Dana Encarnacion

Harrisburg

Summary

Experienced payroll management professional with a strong focus on accurate and timely employee compensation processing. Demonstrated ability to resolve payroll discrepancies and improve system efficiency, consistently achieving positive results. Skilled in ensuring compliance with regulatory standards, maintaining alignment with legal requirements. Proven track record in fostering collaborative team environments to enhance communication and teamwork.

Overview

9
9
years of professional experience

Work History

PAYMASTER II W/FLUOR

TRS STAFFING SOLUTIONS
05.2025 - Current
  • This position typically provides an oversight of the timekeeping /payroll department and other support to the project as needed for other departments.
  • Manages timekeeping and our payroll staff while providing an environment for the development and professional advancement of staff members, including on-the-job training, formal training, and development opportunities with timely performance feedback.
  • Analyze situations, identify, and forecast pertinent problems and evaluate realistic options; and recommend/implement appropriate course of action.
  • Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner, set priorities, and ensure timekeeping/payroll staff meets deadlines.
  • Review and establish compliance documentation for any work practices identified.
  • Monitor all Finance processes for compliance.
  • Ensure that all direct reports understand how to apply compliance regulations to daily work processes.
  • Analyze and make independent recommendations regarding solutions to problems with varying complexity in accordance with organization and/or project objectives and guidelines.
  • Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner, set priorities, and meet deadlines.
  • Plan and organize your own work assignments, as well as carry out tasks from management staff.
  • Maintain compliance with all applicable policies, procedures, and global standards.
  • Adhere to and support Health, Safety & Environmental and Sustainability Policies.
  • Effectively develop and apply the Core Skills to the job.
  • Meet expectations on attendance and punctuality.

PAYROLL SPECIALIST

WEBER ENTERPRISES d/b/a TACO BELL
05.2024 - 03.2025
  • Process and review payroll for 16 restaurants from OR and WA, around 500 employees.
  • Process Report Cards & Bonuses for 44 restaurants.
  • Process garnishments with multiple orders in place and the priority order.
  • Research and correct issues found during payroll process.
  • Process daily terminations, increases and promotions.
  • Maintain all balances on vacation and sick time for around 1300 employees.
  • Assist employees with inquiries regarding their paychecks, deductions and other related issues, providing clear and concise communications.

SR. PAYROLL COORDINATOR

ALLEN MEDIA BROADCASTING
05.2023 - 03.2024
  • Process and review payroll for 1350+ employees.
  • Prepare and customize reports using ADP Workforce Now comprehensive payroll.
  • Process garnishments with multiple orders in place and the priority order.
  • Run pre-employment background checks.
  • Update and maintain all station employee’s files via DP Document Cloud.
  • Set up new hires, process daily terminations, increases and promotions.
  • Update and process 401K % for new hires and existing employees on a weekly basis.

UNION PAYROLL COORDINATOR

INTERNATIONAL PAPER
07.2019 - 05.2023
  • Run daily reports in ADP Workforce Now Work Brain to ensure employees have clocked into and out system, used accurate Union code and that managers are approving time daily.
  • Perform calculations in overtime, vacation and sick hours to provide accurate data to payroll processing database.
  • Ensure accurate and timely processing of weekly payroll for hourly employees and semi-monthly payroll for non-exempt employees.
  • Train new managers and hourly employees on the Work Brain system and what their expectations are to meet weekly payroll processing deadlines.
  • Verified and submitted timekeeping information for accurate and efficient payroll processing.

PAYROLL & OFFICE SUPPORT

AVAMERE LIVING
11.2017 - 02.2019
  • Review and audit timekeeping records for compliance and established standards.
  • Enter new hires into the ADP and Kronos Payroll system, maintain time and attendance records, and post changes in pay and tax status, and other miscellaneous changes.
  • Daily monitor the payroll department mail and email inboxes, researching all issues with follow-through to resolution.
  • Process new hires for the corporate office, termination reporting, pay cards, direct deposit entries, and Employee Self Service (ESS) password resets.
  • Process and/or review new hires in the Workers Opportunity Tax Credit (WOTC) program, Bureau of Labor Statistics requests (BLS), written or verbal Verification of Employment (VOE), Oregon Employment Surveys (OES), and Berkshire Worker Compensation payments.

INTAKE SPECIALIST 1

PROVIDENCE HEALTH & SERVICES
01.2017 - 06.2017
  • Answer up to 60 calls to document patient concerns for response from a Nurse (in Prov RN) or a Mental Health Counselor (in Prov BH).

MEMBER SPECIALIST 1 W/ PROVIDENCE HEALTH

MOTUS STAFFING
09.2016 - 01.2017
  • Managed small to large employer groups and individual accounts; member eligibility and enrollment.
  • Take initiative to bring up issues and concerns, make recommendations for resolutions.
  • Monitored membership trends and reported on key performance metrics during monthly team meetings, helping inform future strategies.

Education

Diploma - Administrative and Medical Clinical Assistant

Watterson College
Pasadena, CA

Diploma - High School

Charter Oak High School
Covina

Skills

  • Accurate data entry
  • Hiring and onboarding
  • Administrative support
  • Office management
  • Human resource policies
  • Appointment scheduling
  • Online research
  • Background checks
  • Payroll administration
  • Client support
  • Professional email communication
  • Collaborative teamwork
  • ADP Workforce Now proficiency
  • Work Brain proficiency
  • Customer satisfaction strategies
  • Microsoft Office proficiency
  • Excel and spreadsheet management
  • Effective communication skills
  • Confidentiality protection
  • Multi-line communication efficiency
  • Employee benefits administration
  • Time management expertise
  • Epic system experience
  • Kronos system experience
  • Sage software experience
  • Paycom software experience
  • Timberline software systems experience
  • SAP HR systems experience
  • Union payroll management

Timeline

PAYMASTER II W/FLUOR

TRS STAFFING SOLUTIONS
05.2025 - Current

PAYROLL SPECIALIST

WEBER ENTERPRISES d/b/a TACO BELL
05.2024 - 03.2025

SR. PAYROLL COORDINATOR

ALLEN MEDIA BROADCASTING
05.2023 - 03.2024

UNION PAYROLL COORDINATOR

INTERNATIONAL PAPER
07.2019 - 05.2023

PAYROLL & OFFICE SUPPORT

AVAMERE LIVING
11.2017 - 02.2019

INTAKE SPECIALIST 1

PROVIDENCE HEALTH & SERVICES
01.2017 - 06.2017

MEMBER SPECIALIST 1 W/ PROVIDENCE HEALTH

MOTUS STAFFING
09.2016 - 01.2017

Diploma - Administrative and Medical Clinical Assistant

Watterson College

Diploma - High School

Charter Oak High School

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Dana Encarnacion