Dana Gong

• Proficient in managing and driving the day-to-day, ever-evolving calendar of the CMO. Proactively supporting the marketing leadership team members' calendars (as needed) and owning larger recurring cross-functional team meetings.
• Managed/coordinated high-touch travel (domestic and international), efficiently reconciling expense reports according to company policy, and creating tracking sheet.
• Coordinated/built weekly marketing leadership team meeting agendas, taking meeting notes (disseminating Microsoft Teams and Copilot transcriptions), assigning action items, and follow-up.
• Worked cross functionally with marketing leadership team, Tanium's executive senior staff to coordinate annual leadership team off-sites/planning sessions, executive quarterly board meetings (San Francisco, New York, London, Tokyo).
• Implemented and maintained internal tracking systems to monitor and optimize cost expenditures during team events and off-sites.

• Proficient in managing the impacted calendars of three VPs in rigorous and fast-paced global tech environment.
• Versed in coordinating travel (domestic and international), reconciling expense reports, and client-interface (internal and external).
• Worked cross functionally within business technology to coordinate and manage larger team events, dinners, internal off-sites.

• Proficient in managing complex calendar of the CIO, including screening incoming calls, managing emails, coordinating domestic and international travel, reconciling expense reports, and client-interface.
• Effectively cascading information and action items from the CIO to help guide teams challenged with competing priorities and multiple work streams.
• Proficient in event planning skills: global town halls, leadership team off-sites, company parties.

• Proactive in managing and corralling the day-to-day schedules of two VPs, with ever-fluid calendars.
• Maintained team organizational charts, phone lists, cross-team work documents on Box site. Assists in maintaining/revising the SLT org charts for quarterly board meetings.
• Proficient in running Zoom and INXPO presentations during monthly team meetings, assisting in Microsoft Powerpoint presentations and meeting materials.
• Efficient in employee and contractor onboarding: creating onboarding plans, ordering equipment, desk-setup, computer access, scheduling meet and greets.
• Worked proactively with operations team to transition People to an open seating floor plan: new desks, equipment needs, floor and neighborhood configuration.
• Organized office events such as holiday parties or team-building activities, promoting a positive company culture and boosting employee morale.

• Managed Outlook 2010 calendars for five Principals (including the President and Chief Operating Officer (COO)) which included screening in-coming calls, managing expense reports and booking travel.
• Performed office managerial duties and direct liaison with building property management.
• Scheduled/coordinated executive team meetings, quarterly board meetings, principals’ retreats, company holiday parties.
• Built weekly agendas for executive team meetings, distributed action items and confidential financial/utilization reports, transcribed meeting notes.
• Provided human resources support: scheduled interviews, distributed resume packets to project managers, created on-boarding employee binder, conducted writing exams, maintained candidate tracking spreadsheet, periodically performed first round phone interviews.
• Provided marketing department support: synopsized weekly infrastructure news articles, edited and uploaded monthly blog postings to company website, updated internal client database, managed contract tracking spreadsheet, coordinated travel and registration for various conferences, created internal company newsletter using imakenews.com.
• Provided project team support: performed time-sensitive mail mergers, document formatting and map scanning for Environmental Impact Reports (EIRs).

Performed administrative assistant duties during short-term temporary work assignments.

• Performed high level of customer service at University of the Pacific Dental School, San Francisco, including patient in-take, high volume calls, updating confidential patient charts.
• Performed administrative assistant duties for human resources director at Edgewood Center for Children and Families, San Francisco, maintaining and scheduling Outlook 2003 calendar, transcribing board minutes, researching potential donors and performing mail merges.
• Performed receptionist and administrative assistant duties at the World Bank, International Division, San Francisco, including screening in-coming calls, filing, disseminating/routing in-coming mail, researching for marketing department.

Administrative Production Assistant/Production Coordinator

Provided administrative-production support on studio and independent films, television, commercials and shorts: The Polar Express, The Hulk, Wheel of Fortune (tv), Twisted, Book of Rules, Assassination of Richard Nixon, Lenny Kravitz, “Storm” music video, The Zodiac.

• Revised, maintained and distributed detailed, time-sensitive production reports to crews of 100+ which included managers, executive personnel and producers.
• Assembled, delivered, maintained legal and promotional materials submitted to studios.
• Coordinated logistics for travel and hotel accommodations.
• Maintained daily calendar, daily responsibilities of interns, answered and screened incoming calls from multi-lined phone system.