DANA HAGBERG
San Mateo,CA
Summary
Self-motivated individual with strong communication skills and the ability to work effectively with executives, clients, and teams in a fast-paced environment. A team player who thrives on managing hectic calendars, complex international/domestic travel, and building strong working relationships. Someone who can make your day run smoother, your team be more connected, and your business agendas move forward.
Overview
21
21
years of professional experience
Work History
Senior Executive Assistant/Ca Notary Public
Barulich Dugoni & Suttmann Law Group
04.2023 - Current
- Provides executive administrative support to the Managing Director and Attorneys
- Extensive calendaring management for multiple complex schedules, across various time-zones
- Collaboration and coordination across teams
- Processed travel expenses and reimbursements for executive team
- Direct Client communications contact and scheduling coordination
- Team building and event management
- Creative travel planner; always finding the best solutions for last minute travel.
Senior Executive Assistant
JLLT
01.2021 - 11.2022
- Provides executive administrative support to President of Revenue and global team
- Strategic business partner providing in-depth project management support
- Determined to find "how does this work" attitude towards technology
- Processed travel expenses and reimbursements for executive team and senior management
- Managed complex calendar scheduling
- Created expense reports, budgets, and filing systems.
Executive Assistant
Sony PlayStation
03.2019 - 12.2020
- Provides executive administrative support to several VP's, Directors and team members
- Weekly processes, tracks, and submits all Expense Reports
- Manages VP, directors, and team calendars
- Coordinates all international and domestic travel logistics
- Manages department events, summits, and off-sites
- Organized and coordinated conferences and monthly meetings.
Senior Executive Assistant
HPE
05.2017 - 06.2018
- Provides executive administrative support to VP and several executives within Marketing
- Weekly processes, tracks, and submits all Expense Reports
- Manages several executive calendars, daily and re-occurring meetings
- Manages department events, summits, off-sites
- Managed complex calendar scheduling with focus on proper allocation of executive
- Prepared meeting agendas and briefing papers for members of board of directors.
Senior Administrative Assistant
Oracle
02.2016 - 10.2016
- Provides administrative support to the VP and several executives within Analyst Relations
- Weekly processes, tracks, and submits all Expense Reports
- Manages executive calendars, daily and re-occurring meetings
- Coordinates all international and domestic travel logistics, process Visas and Passports
- Manages department events, summits, off-sites
- Provides input and feedback on various projects.
Senior Administrative Assistant
Motorola Mobility
07.2013 - 05.2015
- Provides administrative support for 5 Executives in Cloud Services & Software Ops
- Weekly processes, tracks, and submits all Expense Reports for 5 C-Level Executives
- Coordinates all Visa applications, and international and domestic travel logistics
- Coordinate various Hackathons, Data Summit events, Townhall meetings
- Prepares documents for Customs and processes international shipments for mobile units
- Kept files and records in content management systems.
Conference Services Manager/Executive Assistant
Carlsbad Seapoint Resort/GPR
07.2003 - 04.2010
- Provided executive support for general manager
- Sole responsibility for revenue plan for facility banquet rooms
- Managed events and conferences
- Managed conference proposals, contracts, and re-occurring contracts
- Consistently exceeded monthly revenue plan by 20%.
Education
Bachelor of Applied Arts - Graphic Design
San Diego State University
San Diego, CA05.2002
Study Abroad Program -
American Institute for Foreign Study
01.1998
Skills
- Executive C-level support
- Outlook, G-suite, Asana, Excel, PowerPoint
- SAP, Confluence, Concur, Salesforce AdvoLogix, NetDocuments
- PeopleSoft, DocuSign, Expensify
- Slack, Teams, Zoom, Windows applications
- Complex domestic/international travel
- Ca Notary Public
- Meticulous Attention to Detail
- Administrative Skills
- Conflict Resolution Techniques
- Exceptional Interpersonal Skills
Timeline
Senior Executive Assistant/Ca Notary Public
Barulich Dugoni & Suttmann Law Group
04.2023 - Current
Senior Executive Assistant
JLLT
01.2021 - 11.2022
Executive Assistant
Sony PlayStation
03.2019 - 12.2020
Senior Executive Assistant
HPE
05.2017 - 06.2018
Senior Administrative Assistant
Oracle
02.2016 - 10.2016
Senior Administrative Assistant
Motorola Mobility
07.2013 - 05.2015
Conference Services Manager/Executive Assistant
Carlsbad Seapoint Resort/GPR
07.2003 - 04.2010
Bachelor of Applied Arts - Graphic Design
San Diego State University
Study Abroad Program -
American Institute for Foreign Study
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