Dana Lacy

Responsible for AP Uploads inbox. Serve as daily point of contact for and audit international third party of seven and train another third party of twenty-seven. Resolved months of backlogged work from outsourced party, restored order and organization to processes, records and requests in disarray, and identified and corrected third party billing errors by 90%. Implemented an Excel template used by internal vendors that allows for optimal payment dates and accurate banking information, reducing late pays for non-electronic vendors by 30%. Create 5K+ vouchers weekly in PeopleSoft's FCOE, including vendor invoices, cash cases, deceased employees, customer refunds, expats, and utilities. Identify, research, resolve and report vendor, purchase order, and invoice discrepancies and issue credits. Ensure consistent timely and accurate payments; prioritize according to invoice date, payment terms, and urgent requests to reduce aging list. Obtain, review and attach necessary approvals and supporting invoice documentation. Develop excellent rapport with internal and external vendors and departments and respond efficiently to queries, receiving 99.5% positive feedback through employment. Special projects.

Perform full cycle AP for a portfolio of 14 properties. Use RealPage and One Site to compile and analyze financial information for various statements and accounting reports and make appropriate journal entries for recording in the general ledger. Review revenue, expenses, invoices, utilities, petty cash and other accounting documents and research and resolve discrepancies as necessary. Perform monthly bank reconciliations for Operating, Tax and Insurance, Service Coordinator Grant, Replacement Reserve, FmHA and Security Deposit accounts for 11 additional properties. Complete bank deposits. Participate in year end accounting activities. Act as a liaison to internal and external auditors for year end.

Oversee portfolio for 26 properties. Work with Property Managers and Accountants to ensure all expenses, receipts, funding, petty cash requests, utilities, tenant refunds, evictions, vendor invoices, and other transactions for the accounting period have been accurately reported. Audit daily all invoices and expenses ensuring general ledger coding and posting period is accurate. Run manual checks daily. Run and reconcile monthly aging reports. Manage vendor relationships, including proper documentation for set up and insurance coverage. Review vendor statements to ensure all expenses have been recorded.

Assist Controller by preventing department 80% of problems by monitoring and maintaining all liability accounts are up to date and accurate, reduce unnecessary work for Operations Specialist Team through invoice and payable error identification and correction, and improve cash flow forecast and production. Prepare and perform weekly full cycle AP ($3M) for intermodal using AS400, including stuff envelopes and run meter. Run daily and weekly reports; digitally archive. Process and pay an average of 80 web-based invoices an hour for OTR truck vendors using Syncada. Maintain accounting sub-ledgers for general ledger by verifying, posting, and reporting account transactions. Three-way matching; reduce tolerances by researching and resolving discrepancies that lead to quick approval. Enter, batch, and approve an average of 1200 invoices daily. Choose appropriate payables by vendor, reference number, fuel discount, and payables code. Identify errors, such as, duplicates, inaccurate or incomplete documentation, and research, reconcile and suggest corrections. Send to appropriate multi-site Ops Teams. Monitor and apply carrier deductions. Work with Accounting to reconcile and collect on carrier deductions that don't have an account. Send Ops Team weekly Excel aging reports. Identify, research and request missing carrier documentation using Edge and McCleod Imaging, including gate receipts, accessorial forms, PODs and BOLs. Index invoices. Assist vendors and carriers with projected payment dates. Request W-9s from vendors, maintain current vendor remittance maintenance, and verify federal id numbers. Administrative duties.