Dana Roberts
Summary
Highly skilled Development Administrator with a strong background in document management, contract administration, entitlements & permits, job cost administration, and project coordination. Over a decade of experience supporting industrial, self-storage, and multifamily development projects. Adept at managing complex administrative tasks, ensuring regulatory compliance, and optimizing financial and operational workflows. Strong leadership and communication skills with a proven ability to liaise between stakeholders, vendors, and general contractors to ensure project success.
Overview
16
16
years of professional experience
Work History
Development Administrator
The Hampshire Companies
01.2019 - Current
- Manage entitlement and permit applications, ensuring timely approvals for industrial, self-storage, and multifamily development projects
- Oversee document management, contract administration, and compliance tracking, maintaining organized and accessible project records
- Coordinate meetings, take minutes, and distribute reports to project teams, executives, and stakeholders to ensure alignment on project objectives
- Assist in project financials, job costing, and contract administration, including processing pay requisitions, tracking budgets, and ensuring timely payments to vendors and contractors
- Act as liaison between ownership, general contractors, and project teams, ensuring smooth communication, issue resolution, and adherence to timelines and budgets
- Support sustainability initiatives and ESG compliance, working on environmental impact reporting and sustainable building practices
- Conduct risk assessments and due diligence on new development projects, providing critical insights for investment decisions
Executive Team Administrator
Mynt Properties
04.2017 - 12.2018
- Managed operations for a 200-million-square-foot Class B/C light industrial portfolio, ensuring compliance with lease agreements, construction schedules, and financial reporting
- Processed monthly pay requisitions and budget reports, tracking expenses and ensuring accurate financial reporting
- Oversaw entitlements, permits, and utility connections/disconnections to facilitate smooth tenant transitions and construction projects
- Coordinated tenant fit-outs, move-ins, and move-outs, ensuring properties met all compliance and occupancy requirements
- Led office management, vendor negotiations, and executive meeting coordination, optimizing administrative efficiency
- Served as Owners' Representative, acting as a direct point of contact between the company and tenants to address concerns, coordinate improvements, and ensure satisfaction
Executive Assistant
Jewish Home Family
01.2011 - 12.2017
- Provided high-level executive support to senior leadership, managing complex calendars, scheduling meetings, and handling confidential communications
- Coordinated board meetings, prepared reports, and maintained compliance records for regulatory bodies and internal governance
- Assisted in fundraising and community outreach efforts, organizing large-scale events and donor engagements
- Managed vendor relationships, contract renewals, and operational budgets for various departments
- Developed and implemented office efficiency strategies, streamlining administrative processes and reducing operational delays
Administrative Coordinator
Eastern Bergen County Board of Realtors
01.2009 - 12.2011
- Managed membership records and licensing compliance for real estate professionals, ensuring adherence to state and national regulations
- Coordinated training programs, industry seminars, and networking events, enhancing member engagement and professional development
- Assisted in event planning, marketing efforts, and communications, increasing visibility and participation in board initiatives
- Provided executive support to board leadership, managing documentation, minutes, and key correspondences
Education
Bachelor of Science (B.S.) - Criminal Justice
Savannah State University
Savannah, GA12.2003
Skills
- Document Management & Compliance
- RFI/RFP Coordination
- Entitlements & Permits Processing
- Contract & Job Cost Administration
- Assistant Project Management
- ESG & Sustainability Coordination
- Vendor & GC Liaison
- Financial & Pay Requisition Processing
- Executive Support & Board Coordination
- SharePoint
- Microsoft Teams
- Microsoft Office
- Google Earth
- Procore
- Yardi
- MRI
Timeline
Development Administrator
The Hampshire Companies
01.2019 - Current
Executive Team Administrator
Mynt Properties
04.2017 - 12.2018
Executive Assistant
Jewish Home Family
01.2011 - 12.2017
Administrative Coordinator
Eastern Bergen County Board of Realtors
01.2009 - 12.2011
Bachelor of Science (B.S.) - Criminal Justice
Savannah State University
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