Dana Roberts
Summary
Highly skilled Development Administrator with a strong background in document management, contract administration, entitlements & permits, job cost administration, and project coordination. Over a decade of experience supporting industrial, self-storage, and multifamily development projects. Adept at managing complex administrative tasks, ensuring regulatory compliance, and optimizing financial and operational workflows. Strong leadership and communication skills with a proven ability to liaise between stakeholders, vendors, and general contractors to ensure project success.
Overview
16
16
years of professional experience
Work History
Development Administrator
The Hampshire Companies
Morristown, NJ
01.2019 - Current
- Manage entitlement and permit applications, ensuring timely approvals for industrial, self-storage, and multifamily development projects
- Oversee document management, contract administration, and compliance tracking, maintaining organized and accessible project records
- Coordinate meetings, take minutes, and distribute reports to project teams, executives, and stakeholders to ensure alignment on project objectives
- Assist in project financials, job costing, and contract administration, including processing pay requisitions, tracking budgets, and ensuring timely payments to vendors and contractors
- Act as liaison between ownership, general contractors, and project teams, ensuring smooth communication, issue resolution, and adherence to timelines and budgets
- Support sustainability initiatives and ESG compliance, working on environmental impact reporting and sustainable building practices
- Conduct risk assessments and due diligence on new development projects, providing critical insights for investment decisions
Executive Team Administrator
Mynt Properties
Passaic, NJ
04.2017 - 12.2018
- Managed operations for a 200-million-square-foot Class B/C light industrial portfolio, ensuring compliance with lease agreements, construction schedules, and financial reporting
- Processed monthly pay requisitions and budget reports, tracking expenses and ensuring accurate financial reporting
- Oversaw entitlements, permits, and utility connections/disconnections to facilitate smooth tenant transitions and construction projects
- Coordinated tenant fit-outs, move-ins, and move-outs, ensuring properties met all compliance and occupancy requirements
- Led office management, vendor negotiations, and executive meeting coordination, optimizing administrative efficiency
- Served as Owners' Representative, acting as a direct point of contact between the company and tenants to address concerns, coordinate improvements, and ensure satisfaction
Executive Assistant
Jewish Home Family
Rockleigh, NJ
01.2011 - 12.2017
- Provided high-level executive support to senior leadership, managing complex calendars, scheduling meetings, and handling confidential communications
- Coordinated board meetings, prepared reports, and maintained compliance records for regulatory bodies and internal governance
- Assisted in fundraising and community outreach efforts, organizing large-scale events and donor engagements
- Managed vendor relationships, contract renewals, and operational budgets for various departments
- Developed and implemented office efficiency strategies, streamlining administrative processes and reducing operational delays
Administrative Coordinator
Eastern Bergen County Board of Realtors
Bergen County, NJ
01.2009 - 12.2011
- Managed membership records and licensing compliance for real estate professionals, ensuring adherence to state and national regulations
- Coordinated training programs, industry seminars, and networking events, enhancing member engagement and professional development
- Assisted in event planning, marketing efforts, and communications, increasing visibility and participation in board initiatives
- Provided executive support to board leadership, managing documentation, minutes, and key correspondences
Education
Bachelor of Science (B.S.) - Criminal Justice
Savannah State University
Savannah, GA12.2003
Skills
- Document Management & Compliance
- RFI/RFP Coordination
- Entitlements & Permits Processing
- Contract & Job Cost Administration
- Assistant Project Management
- ESG & Sustainability Coordination
- Vendor & GC Liaison
- Financial & Pay Requisition Processing
- Executive Support & Board Coordination
- SharePoint
- Microsoft Teams
- Microsoft Office
- Google Earth
- Procore
- Yardi
- MRI
Timeline
Development Administrator
The Hampshire Companies
01.2019 - Current
Executive Team Administrator
Mynt Properties
04.2017 - 12.2018
Executive Assistant
Jewish Home Family
01.2011 - 12.2017
Administrative Coordinator
Eastern Bergen County Board of Realtors
01.2009 - 12.2011
Bachelor of Science (B.S.) - Criminal Justice
Savannah State University