Dana Sedillo
Long Beach,CA
Summary
Professional Project Coordinator with experience working with teams to accomplish short- and long-term project goals. Managed budgets and monitored project costs.
Overview
24
24
years of professional experience
Work History
Project Coordinator
SCS Engineers
08.2023 - Current
- Enhanced team collaboration through regular meetings, fostering a positive work environment for increased productivity.
- Liaised between departments to facilitate communication and keep appropriate parties updated on project developments.
- Prepared meeting agendas and minutes for distribution and record keeping.
- Created job files for each project and maintained current data in each file.
- Maintained database and spreadsheets with accurate inventory and status.
- Improved client satisfaction with timely updates and transparent communication throughout the project lifecycle.
- Kept corporate and client information confidential, adhering to data safety measures.
- Proposal Preperation
Project Administrator
SCS Engineers
01.2022 - 08.2023
- Organized critical documentation for easy access and retrieval, increasing team productivity.
- Streamlined administrative processes by implementing efficient workflows that reduced paperwork burdens.
- Review and
- Organized and prepared billing documentation.
- Prepared billing correspondence and maintained database to organize billing information.
- Assisted in payroll administration by reviewing timesheets.
- Reviewed expense reports for accuracy before submitting them for approval.
- Supported project teams by locating and providing access to necessary documentation in a timely manner.
- Create and distribute Purchase Orders.
- Assisted team with any Administrative tasks upon request.
Administrative Assistant
SCS Engineers
10.2019 - 01.2022
- Organized and maintained filing and document management systems by coordinating, archiving and purging files.
- Handled management of communication to executives by taking and making telephone calls, reviewing and prioritizing mail and composing and typing correspondence.
- Entered invoice data into company database and updated details, including customer contacts and delivery dates to keep information current.
- Maintained inventory in supply closet to prevent shortages.
- Coordinated project materials by managing physical and digital files, monitoring spreadsheets and updating reports.
- Prepared computers for shipment by generating packing slips and setting up courier deliveries.
- Planned events and department activities by acquiring venues, developing guest lists and organizing catering services.
- Verified operation of office equipment by completing preventive maintenance requirements and calling for repairs.
Appointment Coordinator
Long Beach Heating and Air
01.2013 - 01.2014
- Confirmed with customers about appointments and rescheduled missed appointments.
- Scheduled appointments for customers in person or by telephone.
- Scheduled and confirmed appointments.
- Provided exceptional customer service through effective telephone communication and follow-ups.
- Delivered administrative support to team members, including making copies, sending faxes, organizing documents and rearranging schedules.
- Answered telephones and directed calls to appropriate staff members.
- Maintained daily calendars, set appointments with clients and planned daily office events.
- Processed payments and updated accounts to reflect balance changes.
- Sorted incoming mail and directed to correct personnel each day.
- Maintained customer records with timely and accurate database updates.
- Took information from potential customers to assess needs.
- Provided clerical support to all team members to improve office efficiency and enhance productivity.
- Welcomed visitors upon entrance, answered inquires and directed questions or appointments to appropriate personnel.
- Managed more than 100 incoming calls per day.
- Contacted previous and potential clients to offer services and products to suit needs.
- Scheduled meetings with salespeople and clients, emailed customers and placed outbound calls as needed.
Wholesale DMV Title Clerk
Pacific Ford
01.2000 - 01.2006
- Managed and filed paperwork to transfer vehicle ownership title from dealer to purchaser for new, used and wholesale sales.
- Maintained current DMV title regulations knowledge for each state and processed compliant paperwork regardless of states involved.
- Investigated and solved accuracy issues on titles, odometer readings, and power of attorney.
- Processed completed and signed title documents through electronic vehicle registration program and maintained expert knowledge of computerized systems.
- Collected purchase funds and verified confirmed lienholder payoff before processing title.
- Posted and tracked titling transactions and completed month-end accounting reports.
- Verified vehicle data and account information against legal documentation to determine accuracy and integrity.
- Performed general office duties such as typing and proofreading correspondence, distributing and filing official forms and scheduling appointments for payments with Wholesale dealers.
- Verified document authenticity to process title application.
Education
High School Diploma -
Woodrow Wilson High School
Long Beach06.1997
Skills
- Mail management
- Sensitive material handling
- Accounting support
- 10-key proficiency
- Administrative operations
- Phone call answering
- Report development
- Office equipment maintenance
- Project Scheduling
- Customer Service
- Relationship Building
- Data entry
- Team Coordination
- Documentation Management
Timeline
Project Coordinator
SCS Engineers
08.2023 - Current
Project Administrator
SCS Engineers
01.2022 - 08.2023
Administrative Assistant
SCS Engineers
10.2019 - 01.2022
Appointment Coordinator
Long Beach Heating and Air
01.2013 - 01.2014
Wholesale DMV Title Clerk
Pacific Ford
01.2000 - 01.2006
High School Diploma -
Woodrow Wilson High School
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