Dana Roberts
Executive Assistant/Accounts Payable
Rancho Cucamonga,CA
Summary
Executive Assistant skilled at offering high-level administrative support to senior-level staff. Expert in travel management, expense tracking and schedule coordination. Expertly assists executive team using exceptional communication and organizational skills. Detail-oriented administrative professional with superb people-skills and public relations experience. Business-savvy with excellent decision-making skills. Detail-oriented team player with strong organizational skills. Ability to handle multiple projects simultaneously with a high degree of accuracy.
Overview
20
20
years of professional experience
2
2
Certifications
Work History
Executive Assistant/Accounts Payable
Classis Distributing and Beverage Group, Inc
, CA
06.2003 - Current
- Uphold a strict level of confidentiality
- Coordinate daily calendars of senior executives
- Plan appointments and events
- Manages complex travel arrangements, calendars and arranges for meetings
- Act as the point contact between employees and executives
- Make travel arrangements
- Manage and screen phone calls
- Set up conferencing
- Facilitate internal communication within entire organization
- Serves as backup for every position including Accounting, Cashiering, and Front Desk
- Develops, implements departmental office systems and procedures
- Monitors budgets including tracking expenses Prepare monthly expense reports for budgets
- Serves as a principal contact of information for suppliers, vendors, and employees
- Assist in training for administrative new hires
- Accounts Payable Receivable for multiple companies within Classic Distributing.
- Screened calls and emails and initiated actions to respond or direct messages for managers.
- Organized and coordinated conferences and monthly meetings.
- Answered high volume of phone calls and email inquiries.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Supported business and hospitality needs of corporate partners and staff during meetings and company events.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Developed and maintained automated alert systems for important deadlines.
- Used advanced software to prepare documents, reports, and presentations.
- Conducted research and analyzed data to provide detailed reports on various business topics.
- Handled confidential and sensitive information with discretion and tact.
- Screened calls and emails and responded accordingly to support executive correspondence.
- Updated spreadsheets and created presentations to support executives and boost team productivity.
- Upheld strict timetables by maintaining accurate, balanced calendars.
- Streamlined operations and prioritized tasks, allowing senior staff to increase productivity.
- Promoted team productivity by keeping supplies organized and well-stocked.
- Volunteered to help with special projects of varying degrees of complexity.
- Handled incoming and outgoing mail, email and faxes.
- Worked with senior management to initiate new projects and assist in various processes.
- Updated and maintained confidential databases and records.
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
- Filed paperwork and organized computer-based information.
Education
Chaffey College/Ayala High School
Skills
QuickBooks expert
undefinedCertification
Notary to Public
Additional Information
- Credentials and Licenses , Notary to Public/Loan Signing Agent #2234708
Horseback Riding, River
Love to ride horses and spend time with family
Timeline
Executive Assistant/Accounts Payable
Classis Distributing and Beverage Group, Inc
06.2003 - Current
Chaffey College/Ayala High School
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