Dana Tolman
Englewood,CO
Summary
Healthcare Administrator with certifications as healthcare Compliance Officer, healthcare Practice Manager, and licensed healthcare provider. Plan and implement strategies for developing improved health care management. Proven exemplary level of healthcare service delivery and regulatory compliance. Capable, results oriented and dependable candidate successful at managing multiple priorities with a positive attitude. Self-motivated, fast learner, consistently proactive, willing to take on added responsibilities to meet team goals. Strong organizational skills, superb understanding of data collection and performance metrics. Self starter, detail-oriented team player with ability to handle multiple projects simultaneously with a high degree of accuracy. Proven problem solver and excellent communicator. Recognized for high levels of performance, and staff and community program development leading to high performing teams and improved outcomes. Looking for administrative position. Able to work full or part time, willing to relocate.
Overview
34
34
years of professional experience
Work History
Pediatric Occupational Therapist
Contractor To Colorado Medicaid
12.2016 - Current
- Direct patient care, in person or telemedicine therapy services
- Research based OT interventions; Autism, and neurodiverse population specialty
- Offering Assistive Technology training or Baby (modified) Sign Language as needed
- Helping families find needed funding/supplies/services, connecting with community and programs and advocating for benefits
- Provide own CMS compliant authorizations, coding, billing, implementation, documentation, discharge planning, etc.
- Utilized standardized assessments to evaluate client progress, informing adjustments to treatment plans accordingly for optimal outcomes.
- Continuously expanded professional knowledge through attending conferences, workshops, and webinars to stay current on the latest advancements in pediatric occupational therapy.
- Supported the transition from early intervention services to school-based services by collaborating with multidisciplinary teams and families throughout the process.
- Enhanced overall clinic reputation by consistently providing high-quality, evidence-based interventions that yielded positive outcomes for clients.
- Boosted success rates for achieving therapy goals by developing customized home exercise programs for each child.
- Strengthened parent involvement in therapy sessions by offering education on techniques to support their child's development at home.
Private Contractor
Professional Pediatric Home Care
06.2010 - 12.2016
- Pediatric Occupational Therapist throughout Denver metro area, same duties and interventions as above
- Also helped with state reporting for accredited home care agencies
- Use of Devero EMR/EHR documentation, as well as medical coding and prior authorizations, discharge planning, implementation, scheduling
- Helped families get extra funding, located and advocated for extra benefits
- Set up and acted as liaison for Assistive Tech Loan Closet
- Therapist of the Month March 2016.
Preschool OT
Douglas County Public Schools
01.2015 - 01.2016
- Part time Preschool OT within general education classrooms, mild- severe needs as well as providing home based services for children who are too medically fragile to attend school
- IFSP and IEP development and reporting
- Implementation, documentation, scheduling
- Exceptional Performance Review
Occupational Therapist
Jeffco Public Schools
09.2010 - 05.2015
- Full time 9/10-5/12, and 2014-2015 school year, Half time 8/12-5/14 Occupational Therapist in DHH (hearing impaired), other self-contained programs (behavior and Autism) as well as special and general ed
- Also provided AT support to SWAAAC team
- Taught own 6-12 week sensorimotor handwriting program in kindergarten through 5th grade, general education classes, all children improved drastically, asked to build capacity by training teachers and interventionists in other schools (2013-2014 school year)
- Personnel management via mentoring and training COTAs
- Exceptional Performance Reviews
- District Exemplary Performance Award May 2012.
Contract OT
EBS Healthcare
06.2012 - 08.2012
- Contract OT for ESY (Extended School Year) ASD/Autism programming and classrooms for PK-High School
- Implementation, documentation and discharge planning.
Summer Clinic OT
Physiotherapy Associates
06.2011 - 10.2011
- Summer Clinic OT in pediatric outpatient sensory and visual/vestibular clinic
- Trained in/used Interactive Metronome as an additional treatment modality
- Administrative support for office.
SWAAAC Team Coordinator
Greeley School District 6
01.2009 - 08.2010
- State Wide Assistive Technology, Augmentative, Alternative Communication Team Coordinator, supporting learning through Assistive Technology, for entire district through Child Find, elementary, secondary, homebound, residential treatment and Transition programs
- Conducted Assistive Technology (AT) evaluations and product trials for children 2-21 years of age through Child Find and throughout district, worked with Medicaid for billing, coding and prior authorizations, sought funding and device loans from various sources
- Designed and implemented device and/or software training and provided technical support for staff, students and parents
- Handled device purchases through various funding sources such as grants, Medicaid and private insurance
- Assisted collaboration with District Strategic Planning committee.
- Managed team workload to reach targets for specific tasks.
- Exceptional Performance Reviews
Private Contractor
Greeley School District 6
02.2008 - 07.2010
- Occupational Therapist for elementary through high school, plus charter schools, residential/day treatment center, Child Find and preschool
- Worked every summer on Child Find team and ESY, provided homebound services to terminally ill students
- Conducted prior authorizations, implementation, scheduling, discharge planning
- Taught own multi-sensory handwriting instruction 1:1, small groups and in classroom settings.
- Exceptional Performance Reviews
Office Manager/Head Bookkeeper and Property Manager
01.1990 - 01.2010
- Managed over 36 sets of books accurately using double entry bookkeeping, prepared financial reports for tax reporting, auditor and assistant to Chief Financial Officers
- Acted as Certified Public Accountant Assistant
- Administrative skills included support for annual IRS audits, with commendations for accurate and correct practices
- Assisted in collections and skip tracing
- Wrote and implemented budgets, initiated program development such as creating over 160 low-income housing units within City of Boulder
- Managed Independent Living programs and low-income housing program
- Helped families in need find medical care, food, clothing, and other needs as well as finding funding and/or assisting them with obtaining Medicaid, Medicare and/or disability/SSI.
Traveling OT
Soliant Health Care
08.2007 - 01.2008
- Short term contract to Aurora Public Schools, Colorado, 8 locations, Preschool-6th grade
- Assessed, designed and implemented brain-based learning accommodations and Assistive Tech training for students and teachers in the general education classroom
- Multi-sensory handwriting program, again highly successful
- Offered hands-on training for parents and teachers for school readiness skills
- Directly supported Life Skills and Preschool programs
- Program development for adaptive preschool classrooms.
Occupational Therapist
Windsor RE-4 School District
08.2004 - 08.2007
- Occupational Therapist
- Developed and implemented highly successful, multi-sensory, neurologically and research based handwriting program now used throughout district
- Assistive Technology specialist for District SWAAAC Team
- Worked in elementary-high schools, preschool and Child Find
- Designed and implemented Life Skills business programs and brain-based learning accommodations
- Participated in Strategic Planning and Curriculum Mapping for handwriting development, early RTI district
- Cotreated with multi-disciplinary teams
- Certified ADOS Autism Diagnostic team lead
- Offered direct support in Language! Reading program for English Language Learners and children experiencing challenges in learning to read
- Mentored, trained, and supervised new OTs and COTAs.
- Exemplary Performance Reviews
Volunteer and Riding Instructor
Hearts and Horses Therapeutic Riding Center
02.2004 - 11.2006
- Volunteer and Riding Instructor, worked with at-risk and/or disabled youth in Equine Facilitated Mental Health activities and Therapeutic Riding
- Helped develop summer camp programs implementing multi-disciplinary activities
- Certified Therapeutic Horseback Riding Instructor performing pre and post riding evaluations and group riding lessons.
Job Developer and Job Coach
Center for Community Participation
06.2002 - 12.2002
- Job Developer and Job Coach for adults and teens who have special needs and/or occupational challenges in the workplace including safety and personnel management
- Was liaison with local high schools, developed and offered classes in engaged employment.
Administration Assistant/Office Manager
HABIC-Human Animal Bond in Colorado
08.1999 - 01.2002
- Administration Assistant/Office Manager for non-profit organization specializing in Animal Assisted Therapy, Division of Social Work, Colorado State University
- Assisted with grant writing and funding requests, audited books for accurate entries
- Volunteered in local Poudre Valley schools with certified therapy dog providing AAT Animal Assisted Therapy for each school year.
Education
AI In Healthcare
AAPC American Academy of Professional Coders
07.2024
Certified Compliance Officer
AAPC American Academy of Professional Coders
04.2024
Certified Physician Practice Manager
AAPC American Academy of Professional Coders
10.2023
Assistive Technology Partners - Assistive Technology
University of Colorado
12.2007
Masters of Science - Occupational Therapy
Colorado State University
01.2005
Bachelors of Science - Human Development and Family Studies, Early Childhood
Colorado State University
01.2002
Skills
Administrative Management
Business and Operations Management
Project Management
Financial Management and Administration
Strategic Planning and Initiatives
Risk Assessment and Management
Process Improvement
Regulatory Compliance
Policy Implementation
Revenue Forecasting
Auditing
CMS Compliant coding and billing
Records Organization and Management
Documentation proficiency
Data Confidentiality
Budget Creation
Purchasing and planning
Performance Improvement
Grant Writing
P&L Management/Cost Control
Business/revenue generation
Contract Management
Coaching and Mentoring
Recruiting, Hiring
Payroll Administration and Timekeeping
Collaborative Teamwork
Team Building and Leadership
Schedule Management
Goal Setting
Intervention Planning
Direct Patient Care
Progress Monitoring
Consulting
Proficient in Word Processing, Apple products
Post Graduate Programs
- AAPC American Academy of Professional Coders, Certified Physician Practice Manager, 2023
- AAPC American Academy of Professional Coders, Certified Compliance Officer, 2024
- AI in Healthcare, Currently enrolled, 2024
Fieldwork Internships And Thesis
- Poudre Valley Hospital, Level I, Level II, 2004-2005, True, neurology, Life Skills
- Windsor School District, Windsor High, Middle Schools, fall, 2004, True, preschool, Child Find, SWAAAC
- Poudre Valley School District, Adaptive Skills Program, 2004, True, HABIC
- Hearts and Horses Therapeutic Riding Facility, 1999-2004, summer camp programs, Therapeutic Horseback Riding, OT, Music, Speech and Physical Therapies, Certified Therapeutic Riding Instructor, Master’s Thesis research done at this facility for efficacy and benefits of therapeutic horseback riding
- Early Childhood Center, Colorado State University, 2001-2002, Student Teacher, 2-3yr old, Student Teacher Award
Training and Certifications
- Certified AI in Healthcare, AAPC American Academy of Professional Coders, currently enrolled 2024
- Certified Compliance Officer, AAPC American Academy of Professional Coders, 2024
- Certified Physician Practice Manager, AAPC American Academy of Professional Coders, 2023
- NBCOT Licensed Occupational Therapist, 2005, Pediatric Specialist
- Colorado Department of Regulatory Agencies, 2013-current, Licensed Occupational Therapist
- Assistive Technology Partners, University of Colorado Health Sciences Center, Advanced Assistive Technology Specialist, 2006-2007
- Advanced Assistive Technology Research Assistant, University of Colorado Health Sciences Center, 2006-2007
- School Readiness Instructor, Denver Museum of Nature and Science, Professional Development Program, Summer 2011-12
- Certified HIPPA and COMIRB, 2006
- Certified Baby Signs Instructor, UC Davis, 2013
- Certified First Aid and CPR, Infant, Child, Adult, 2000 - present
- Certified ADOS Evaluator, JFK Partners, Autism Diagnostic Observation Schedule, 2007, Denver, CO
Certification
- OTR - Occupational Therapist Registered -2005
- DORA License OT 2013
- Healthcare Compliance Officer Training - 2024
- Healthcare Practice Manager Training - 2023
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Work Preference
Work Type
Full TimePart TimeLocation Preference
RemoteHybridOn-SiteTimeline
Pediatric Occupational Therapist
Contractor To Colorado Medicaid
12.2016 - Current
Preschool OT
Douglas County Public Schools
01.2015 - 01.2016
Contract OT
EBS Healthcare
06.2012 - 08.2012
Summer Clinic OT
Physiotherapy Associates
06.2011 - 10.2011
Occupational Therapist
Jeffco Public Schools
09.2010 - 05.2015
Private Contractor
Professional Pediatric Home Care
06.2010 - 12.2016
SWAAAC Team Coordinator
Greeley School District 6
01.2009 - 08.2010
Private Contractor
Greeley School District 6
02.2008 - 07.2010
Traveling OT
Soliant Health Care
08.2007 - 01.2008
Occupational Therapist
Windsor RE-4 School District
08.2004 - 08.2007
Volunteer and Riding Instructor
Hearts and Horses Therapeutic Riding Center
02.2004 - 11.2006
Job Developer and Job Coach
Center for Community Participation
06.2002 - 12.2002
Administration Assistant/Office Manager
HABIC-Human Animal Bond in Colorado
08.1999 - 01.2002
Office Manager/Head Bookkeeper and Property Manager
01.1990 - 01.2010
AI In Healthcare
AAPC American Academy of Professional Coders
Certified Compliance Officer
AAPC American Academy of Professional Coders
Certified Physician Practice Manager
AAPC American Academy of Professional Coders
Assistive Technology Partners - Assistive Technology
University of Colorado
Masters of Science - Occupational Therapy
Colorado State University
Bachelors of Science - Human Development and Family Studies, Early Childhood
Colorado State University