Dana Zawol
Massapequa,NY
Summary
Focused professional with strong background in employee relations and payroll processing. Offers good organizational and communication skills and knowledgeable in applicable laws and regulations. Successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals.
Overview
36
36
years of professional experience
Work History
Confidential Secretary to the Assistant Superintendent of Business & Personnel
Rockville Centre School District
09.2020 - Current
- Perform all administrative duties within the Administration Business Department at the school district.
- Route business correspondence, documents, and messages to correct departments and staff members.
- Provide polite responses to parents questioning district’s policies and budget amounts.
- Respond to calls from taxpayers regarding tax cap and proposed budget for the current and/or following year.
- Create Excel reports and create communications for the Business Office to send to the district through SchoolMessenger application.
- Respond to requests for Certificates of Insurance for the School District as well as submit annual renewal applications for General Liability Insurance.
- Prior to title change, participated in contract negotiations meetings and created MOA for union approvals.
- Provide backup to the Superintendent’s office including responding to FOIL requests and budget preparation.
- Review biweekly payrolls prior to printing and processing payroll; assist where necessary.
- Create Annual Pay Schedules each employee group – Teachers, Support Staff and Per Diem.
- Participate in Calendar Committee Meetings to establish the school calendar for each year. Once approved by the Board, distribute to employees and student families
- Process and pay all business department bills including updating and managing monthly BOCES statements in Excel.
- Serve as reliable point of contact for staff members seeking assistance or information related to company policies or procedures.
Account Clerk – Payroll Department
Rockville Centre School District
12.2016 - 09.2020
- Processed bi-weekly payroll for 1100 salaried and hourly employees.
- Processed all trust and agency payments and posted to general ledger.
- Investigated daily variances and corrected errors to resolve discrepancies.
- Responded timely to correspondence and inquiries from employees and union representatives.
- Participated in cross-training initiatives to broaden knowledge base and provide backup support for other finance team members.
- Assessed data and information to verify entry, calculation, and billing code accuracy.
- Maintained compliance with all established guidelines and legal requirements.
- Reviewed monthly Board of Education Action Report and process all new employees’ salaries, stipends and changes for Payroll
- Annually processed contractual changes for each Unit and adjusted modifications as per agreed contract.
- Entered and submitted all NYS Retirement deductions and payments.
Real Estate Sales Associate
Universal Realty Inc.
01.2006 - 11.2019
- Advised clients on market conditions and property value for informed decision-making.
- Worked closely with clients to facilitate appropriate loans, inspections, and credit reports.
- Presented purchase offers to sellers for consideration.
- Work directly with buyers to find the perfect home and assist the deal throughout each step to end with a successful closing.
- Managed multiple transactions simultaneously with attention to detail and organization, meeting all deadlines consistently.
- Developed strong relationships with clients by providing exceptional customer service and timely communication.
Bookkeeper / Payroll Clerk
Long Beach Public Library
12.2011 - 12.2016
- Managed and processed all payroll and employee benefits.
- Calculated, and processed biweekly payroll for 65 employees of the Library using Accudata Payroll Service.
- Managed and tracked all employee leave including sick, personal and vacation time.
- Administer payments for longevity, opt-out medical, medicare reimbursement and education payments.
- Enrolled new employees and deactivated terminated employees.
- Process all retiring employees
- Register employee benefits and process deductions including medical, 457, 403B and NYS Retirement
- Pay bills and prepare payroll and board warrants for monthly board meetings on MS Excel
- Reconcile cash register daily and complete cash bank deposit
- Create Excel reports to itemize all register receipts
- Input itemized receipts and deposits into Quickbooks.
- Provided support during audits by supplying requested documentation promptly and accurately.
Office Manager
United Wood Tank Corporation
08.1997 - 12.2011
- Managed business office for family construction business.
- Performed all administrative duties such as payroll, bank reconciliations, accounts payable, accounts receivables, invoicing, estimates, sales, and job scheduling.
- Proficient in Quickbooks Premier, Microsoft Word, Excel, Intuit Payroll Service.
- Prepared & distributed bulk emails, mailings, maintained organization of office such as sorting mail, files and monitoring office supplies.
- Monitored and maintained employees’ schedules of jobs and reports daily to owner.
- Daily follow ups with workforce to confirm completion of jobs and any extra work completed.
- Assisted in the recruitment process, conducting interviews and onboarding new employees to promote a seamless integration into the team dynamic.
- Maintained positive customer relations by addressing problems head-on and implementing successful corrective actions.
- Improved staffing during busy periods by creating employee schedules and monitoring call-outs.
Administrative Assistant
Sterling Winthrop Inc./Eastman Kodak Co.
01.1988 - 08.1996
- Performed secretarial duties to the VP Corporate Manufacturing as well as assisted 12 engineers reporting to this department.
- Duties included scheduling meetings, arranging travel, managing schedules and all basic secretarial duties such as sorting mail, filing, preparing and typing memos, answering phones/keeping logs of facilities' accidents and/or incidents.
- Organized departmental meetings in and out of office.
- Planned Corporate Events such as Summer dinner cruise, picnics and Holiday parties.
- Worked independently on most projects since department traveled 85 percent of the time.
- Handled purchasing decisions, monitored expense items and worked within budget.
- Prepared and executed budget presentations as well as status reports of department itineraries, schedules and activities at different facilities.
- Reported issues to engineers and handled any paperwork needed to resolve situation.
Education
Skills
- Expertise in nVision and Frontline Software
- Administrative and Office Support
- MS Office
- Google Docs
- Computer Skills
- Microsoft Word, Excel
- Problem-Solving
Timeline
Confidential Secretary to the Assistant Superintendent of Business & Personnel
Rockville Centre School District
09.2020 - Current
Account Clerk – Payroll Department
Rockville Centre School District
12.2016 - 09.2020
Bookkeeper / Payroll Clerk
Long Beach Public Library
12.2011 - 12.2016
Real Estate Sales Associate
Universal Realty Inc.
01.2006 - 11.2019
Office Manager
United Wood Tank Corporation
08.1997 - 12.2011
Administrative Assistant
Sterling Winthrop Inc./Eastman Kodak Co.
01.1988 - 08.1996
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