Dani Vallejo
Livermore,United States
Summary
Detail-oriented accounting professional with expertise in accounts payable and receivable, ensuring accurate record-keeping and timely payments. Proficient in QuickBooks, Oracle, and Microsoft Office, with a proven ability to adapt to new systems quickly. Recognized for strong organizational skills and reliability in managing sensitive financial information.
Overview
12
12
years of professional experience
1
1
Certification
Work History
PROJECT FINANCE ADMINISTRATOR
LegaC Group
Livermore, United States
03.2023 - 08.2025
- Managed financial documentation and records for compliance and accuracy.
- Processed and verified billing statements for accuracy and compliance standards.
- Coordinated communication between clients and internal departments regarding billing issues.
- Assisted in reconciling discrepancies between client accounts and company records.
- Maintained organized filing systems for billing documentation and client correspondence.
- Reviewed contracts for compliance with legal and regulatory standards.
- Collaborated with departments across the organization to ensure compliance with contractual requirements.
- Monitored aging accounts and communicated with clients regarding overdue payments.
- Reconciled monthly statements to ensure accurate account balances and entries.
- Entered payment data into the system and tracked daily cash receipts efficiently.
- Processed invoices, credit memos, and other documents related to accounts receivable.
- Updated vendor files with new contact information or changes in payment terms upon request.
ACCOUNTS PAYABLE MANAGER
Solar Technologies
San Ramon
08.2021 - 09.2023
- Maintained precise customer invoice records, ensuring timely billing and payment processing.
- Resolved billing issues, enhancing customer satisfaction and fostering strong relationships.
- Managed project billing close-outs and contract amendments with subcontractors and contractors.
- Collaborated on compliance and scope issues, ensuring project alignment and smooth execution.
- Organized meetings and maintained project databases, supporting efficient project management.
- Streamlined financial reporting processes, enhancing accuracy and timeliness, which led to improved decision-making for stakeholders.
- Analyzed billing discrepancies, implementing corrective measures that significantly improved customer satisfaction and retention.
- Led Accounts Payable operations, enhancing workflow and team productivity.
- Implemented procedures for accurate, timely transaction processing.
- Trained staff on data entry and compliance, ensuring adherence to standards.
- Reconciled vendor accounts monthly, resolving discrepancies efficiently.
- Managed 1099 preparation, coordinating with departments to resolve invoice issues.
- Streamlined invoice processing procedures, reducing approval times and enhancing cash flow management for improved operational efficiency.
- Analyzed vendor contracts to identify cost-saving opportunities, resulting in substantial reductions in overall expenditures.
- Coordinated with cross-functional teams to resolve discrepancies, fostering teamwork and ensuring timely vendor payments.
- Fostered communication between finance and procurement teams, ensuring seamless resolution of discrepancies and strengthening partnerships.
ACCOUNTS PAYABLE SPECIALIST III
Mcgrath RentCorp
Livermore
09.2015 - 06.2021
- Processed invoices in compliance with company policies and financial regulations.
- Reviewed vendor statements to ensure accuracy and resolve discrepancies.
- Managed payment schedules to maintain strong vendor relationships and service continuity.
- Coordinated with internal departments to streamline accounts payable workflows.
- Assisted in month-end closing activities by reconciling accounts payable reports.
- Maintained organized records of transactions and vendor communications for audits.
- Utilized ERP systems to track payments and manage vendor data efficiently.
- Collaborated with finance team to improve payment processing procedures consistently.
- Investigated discrepancies between purchase orders, receiving documents, and vendor invoices.
- Handled high-volume invoice processing with minimal supervision.
- Processed accounts payable transactions in a timely manner according to established policies and procedures.
- Prepared checks for mailing or electronic payment processing.
- Coded invoices to maintain organized and accurate records.
- Developed relationships with vendors and suppliers to ensure prompt payment of invoices.
- Worked closely with department personnel to produce accurate and timely bills.
- Answered inquiries from internal departments regarding accounts payable status.
- Problem-solved accounts payable questions on behalf of internal team members, management and vendors.
- Provided support to the accounting team as needed during busy periods or special projects.
- Reconciled vendor statements on a monthly basis.
- Managed multiple projects simultaneously while meeting deadlines consistently.
- Verified, classified, computed, posted and recorded accounts payable data and reconciled daily totals to confirm proper accounting.
- Assessed data and information to check entries, calculations, and billing codes for accuracy.
- Assisted in developing new processes that improved efficiency within the department.
- Supported senior leadership by producing month-end closing reports and advising on remittance for quick resolution.
- Processed employee expense reimbursements according to company policy guidelines.
- Implemented program to create daily spreadsheets and streamline financial reporting.
ACCOUNTING ASSISTANT
City of Brentwood
Brentwood
08.2013 - 11.2013
- Processed invoices and expense reports for city departments.
- Maintained accurate financial records using accounting software.
- Coordinated communication between departments regarding billing inquiries.
- Processed payment transactions accurately and efficiently using company software.
- Managed communication between customers and vendors regarding payment inquiries.
- Maintained organized records of transactions and payment documentation.
- Supported team members in handling escalated payment issues effectively.
- Trained new staff on payment processing systems and procedures efficiently.
Education
High School -
Antioch High School
AntiochSkills
- Data analysis and financial forecasting
- Process improvement and compliance oversight
- Client relationship management
- Invoice processing and billing
- Financial reporting and accounts reconciliation
- Vendor management and transaction monitoring
- Cross-functional collaboration
- Attention to detail
- Month-end closings and payroll support
- Internal controls and regulatory compliance
- Audit assistance and invoice preparation
- Self-motivation and multitasking
- Teamwork and customer service
Certification
- Notary Public
References
References available upon request.
Timeline
PROJECT FINANCE ADMINISTRATOR
LegaC Group
03.2023 - 08.2025
ACCOUNTS PAYABLE MANAGER
Solar Technologies
08.2021 - 09.2023
ACCOUNTS PAYABLE SPECIALIST III
Mcgrath RentCorp
09.2015 - 06.2021
ACCOUNTING ASSISTANT
City of Brentwood
08.2013 - 11.2013
High School -
Antioch High School
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