DANIEL SENA
Longmont,CO
Summary
Resourceful professional in administrative duties, including report preparation, database management, professionalism in written and oral correspondence and collaboration within diverse teams.
Overview
15
15
years of professional experience
Work History
Travel Coordinator/Workshop Support
University Corporation for Atmospheric Research
Denver, CO
10.2021 - Current
- Responsible for Preparing, Reviewing and Submitting Travel Expense Reports Accurately and Timely
- Interprets and Implements UCAR Travel Federal Policies and Procedures
- Manages and Tracks Status of Trip Requests, Expense Reports and Payment Requests in Google Sheet Database with Data pulled from several UCAR Budget Applications
- Generates Encumbrance Vs. Actuals Monthly Budget Reports to 8 Section Heads and Budget Team to Monitor Spending
- Gathers and Compiles Speaker Presentations/Consents, Coordinates Catering and Room Reservations, Manages Registration, Sends Travel/Hotel Logistic Information to Visitor Participants, Serves as a Moderator for Hybrid/Remote events, Uploads Schedules/Presentations to Website, and Sends out Invitation Announcements for Annual Conferences
Administrative Assistant III
University of Colorado at Denver
Denver, CO
11.2019 - 10.2021
- Schedules seminars, meetings and rooms and reserves AV resources
- Create, compile and maintain data for research students lab training and issues our FOB access only when training has been completed
- Take faculty meeting minutes, types them and disseminates them to faculty
- Maintain and safeguard confidential personnel files, students records and other sensitive department materials
- Manage office supplies, inventory and purchasing supplies as necessary according to the regulations of the state vendors
Education Coordinator
University of Colorado Anschutz Medical Campus
Aurora, CO
01.2018 - 12.2018
- Coordinated travel logistics for faculty members
- Created campus visit schedules, submitted honorariums, built flyers for visiting speakers
- Scheduled interviews, created itineraries, compiled applicant information and ranked potential fellows during recruiting
- Managed weekly conferences, including catering and room reservation
- Monitored and tracked expenses for conferences and individual fellow budgets
- Managed and maintained education section for division's website
Administrative Coordinator
University of Colorado Anschutz Medical Campus
Aurora, CO
08.2016 - 01.2018
- Prepared, distributed and updated monthly clinic schedules
- Scheduled candidate interviews for new faculty onboarding
- Coordinated annual conferences and retirement events
- Routed grants for educational grant requests
- Supported executive level professor, tracked procurements to stay within annual limit
Operations Assistant/Project Coordinator
Coda Construction Group, LLC
Denver, CO
08.2015 - 03.2016
- Supported estimating by creating invitation to bid, analyzing plans, request and collect sub-contractor pricing, and organize per trade to prepare bid
- Requested and collected close-outs documents and updated master database
- Coded invoices and receipts
Office Manager
University of Denver- The Center for Academic and Career Development
Denver, CO
01.2011 - 08.2015
- Operations including scheduling conference rooms, work order requests, technology maintenance and repair, and catering for events
- Processed payroll, direct pays, travel reimbursements with corporate card monthly reconciliation
- Served as emergency contact for The Center
- Updated Academic Advising and Career Center website/social media content
- Created publication materials for internship workshops quarterly
Office Coordinator
University of Denver- The Center for Academic and Career Development
Denver, CO
09.2009 - 01.2011
- Greeted and addressed questions from students, families, alumni and employers regarding registration, advising and career related information
- Provided administrative support, scheduled appointments and purchased supplies for 30+ staff members
- Supervised, hired and trained student and professional staff members yearly
Education
Bachelor of Arts - Leadership in Organizations
University of Denver
Denver, CO01.2014
Skills
- Experience Preparing and Submitting Reports Accurately and Timely
- Advanced Skills in Google and Word Applications
- Knowledge of Financial Analysis and Budget Development
- Interprets UCAR Policy and Procedures
- Collaborates with Diverse Members of Admin Team
- Process Improvement
- Excellent Interpersonal Skills
- Effective Oral and Written Communication Skills
- Time Management and Ability to Meet Multiple, Simultaneous Deadlines
- Attention to Detail and Accuracy
Timeline
Travel Coordinator/Workshop Support
University Corporation for Atmospheric Research
10.2021 - Current
Administrative Assistant III
University of Colorado at Denver
11.2019 - 10.2021
Education Coordinator
University of Colorado Anschutz Medical Campus
01.2018 - 12.2018
Administrative Coordinator
University of Colorado Anschutz Medical Campus
08.2016 - 01.2018
Operations Assistant/Project Coordinator
Coda Construction Group, LLC
08.2015 - 03.2016
Office Manager
University of Denver- The Center for Academic and Career Development
01.2011 - 08.2015
Office Coordinator
University of Denver- The Center for Academic and Career Development
09.2009 - 01.2011
Bachelor of Arts - Leadership in Organizations
University of Denver
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