Daniela Aviles
Lake Hopatcong,NJ
Summary
Organized Office Manager with noted experience in administrative management. Prioritize projects and multitask effectively to achieve project goals. Methodical and detail-oriented team player with expertise in team leadership. Offering these skills and strong work ethic.
Overview
15
15
years of professional experience
Work History
Administrative Assistant
G&E MANAGEMENT SERVICES, INC dba NEWMARK
05.2018 - Current
- Overseeing the work of all office employees to ensure they work productively and meet deadlines and company standards
- Counseling any employees struggling in their roles
- Answering telephone calls and emails from customers and clients and directing them to relevant staff
- Creating an office budget and ensuring all employees follow it
- Monitoring office supplies and ordering new stationery, furniture, appliances and electronics as required
- Interviewing and training new office employees and organizing their employment paperwork
- Organizing maintenance companies to keep the office clean and safe and ensure its appliances are in good working order
- Reporting office progress to senior management and working with them to improve office operations and procedures
- Strong written and verbal communication skills to produce reports, assign tasks, accept instructions and handle vendor contracts, among other tasks
- Organization and the ability to multitask to complete a wide variety of tasks
- Flexibility to help them adjust to new tasks should company or office needs change
- Strong interpersonal skills to interact positively with all employees
- Leadership ability to manage challenges and oversee employees
- Attention to detail to ensure tasks are completed thoroughly and correctly
- Assisted in the preparation of monthly accounting reports to lenders and investors
- Created and maintained positive relationships with tenants and residents in an effort to easily resolve issues
- Maintained accurate tenant ledgers and correspondence follow-up with delinquent tenant accounts for rent collections
- Participated in weekly conference calls with local onsite property management and leasing agents
- Performed other duties as assigned by the property manager
- Reviewed invoices and payments for accuracy and ensured timeliness of payment
- The assistant manager is responsible for coordinating and tracking payment to vendors and maintaining scanned AP records.
Administrative Assistant
G&E MANAGEMENT SERVICES, INC dba NEWMARK GRUBB KNIGHT FRANK
09.2008 - 01.2014
- Provided full administrative support to multiple mid-level managers including phone support, typing, reports, filing, data entry and distribution of correspondence
- Scheduled and coordinated meetings/special events as requested
- Assisted in lease administration activities including lease set up, administered lease changes, generated reports, etc..
- Prepared and coordinated bid proposals and service contracts and approved invoices
- Maintained lease and property files
- Tracked and filed vendor contracts and insurance certificates
- Maintained follow-up system for expiration
- Promoted and fostered positive relationships with tenants and owners
- Assisted with monthly and quarterly management reports as well as annual budget preparation
- Prepared A/R status worksheets, initiated late payment calls, reconciled A/R, and followed up on collections as required.
- Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
- Enhanced office efficiency by streamlining administrative processes and implementing organizational systems.
- Boosted team productivity by managing communication channels and ensuring timely responses to inquiries.
- Ensured accurate record-keeping with diligent data entry and database management for vital company information.
- Contributed to cost reduction efforts by identifying opportunities for process improvements and negotiating vendor contracts.
- Facilitated collaboration within the team by organizing regular meetings, maintaining meeting minutes, and tracking project progress.
- Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
- Assisted in onboarding new employees, providing training materials, and coordinating orientation schedules to ensure a smooth integration into the team.
- Managed expense reports for executive staff members, ensuring accurate documentation of spending for budgeting purposes.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Improved document organization with thorough file maintenance, archiving outdated records as necessary for efficient retrieval when needed.
Education
High performance training for high performance Real Estate Teams -
BOMA NJ FOUNDATIONS OF REAL ESTATE MANAGEMENT
Parsippany, NJ03.2012
Earned secondary education degree -
BELLEVILLE SENIOR HIGH SCHOOL
Belleville, NJ07.2004
Skills
- Punctual and reliable
- Excellent organization skills with high attention to detail
- Supply management and inventory control
- Ability to multi-task and change direction quickly
- Trilingual: English, German, and Croatian
- Excellent with preparation of presentations, reports and documents
- Proficient in Microsoft Office, Word, Excel, Outlook
- Knowledge in Yardi, MRI and Principal MRI, Nexus
- Strong customer service ability
- Public Notary
- Inventory Control
- Expense Reporting
- Data Entry
Websites
Accomplishments
The Office Building of the Year Award June 2009
The Office Building of the Year Award October 2011
The Office Building of the Year Award October 2022
The Office Building of the Year Award October 2023
Regional Toby Award April 2012
Awards
- The Office Building of the Year Award June 2009
- The Office Building of the Year Award October 2011
- The Office Building of the Year Award October 2022
- Regional Toby Award April 2012
Languages
Croatian
Native or Bilingual
German
Native or Bilingual
Timeline
Administrative Assistant
G&E MANAGEMENT SERVICES, INC dba NEWMARK
05.2018 - Current
Administrative Assistant
G&E MANAGEMENT SERVICES, INC dba NEWMARK GRUBB KNIGHT FRANK
09.2008 - 01.2014
High performance training for high performance Real Estate Teams -
BOMA NJ FOUNDATIONS OF REAL ESTATE MANAGEMENT
Earned secondary education degree -
BELLEVILLE SENIOR HIGH SCHOOL
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