Summary
Overview
Work History
Education
Skills
Languages
Timeline
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Daniela Fabrega

Carol Stream,Illinois

Summary

Dedicated administrative professional with successful experience in fast-paced office settings. Strong knowledge of office administration and common human resources operations. In-depth understanding of customer service, data entry and file management. Skilled at processing invoices, reconciling accounts and preserving accounting files. Strong organizational and multitasking skills and committed to meeting tight deadlines. Punctual and productive professional when working with little to no supervision




Overview

8
8
years of professional experience

Work History

Administrator II

Ingram Micro
03.2024 - Current
  • Prepared purchase orders using SAP systems, ensuring accurate data entry and timely communication with suppliers.
  • Managed the procurement process from requisition to payment, ensuring timely deliveries and accurate invoicing.
  • Coordinated with cross-functional teams to ensure timely delivery of materials for production needs.
  • Maintained complete documentation and records of all purchasing activities.
  • Resolved discrepancies between purchase orders and invoices promptly, maintaining a high level of accuracy in financial records.
  • Maintained and reviewed computerized records of items purchased and costs associated with purchases.
  • Processed purchase orders and invoices in accordance with company procedures
  • Streamlined financial reporting for better decision-making with clear, concise analysis and presentation.
  • Supported budgeting forecast and planning, actual vs. plan analysis and month-end close process.
  • Facilitated smooth month-end close processes by efficiently reconciling accounts and addressing discrepancies promptly.
  • Collaborated with accounting team members during month-end close process, reconciling discrepancies efficiently.
  • Coordinated with other departments to forecast demand accurately, minimizing surplus inventory and reducing carrying costs.
  • Reduced payment errors by diligently reviewing invoices for accuracy and completeness.
  • Reviewed invoices and monitored payments for timely reconciliation.
  • Maintained accurate records of purchases, invoices, and payments to facilitate smooth financial operations.
  • Ensured timely payments to vendors by accurately inputting payment details and following up on outstanding invoices.

Administrator Assistant

Ingram Micro
07.2022 - Current
  • Worked closely with human resources to support employee management and organizational planning
  • Provide performance feedback to leadership regarding attendance, tardiness, and benefits accruals
  • Trained leadership team across multiple business units each quarter to ensure cross-collaboration and skill sets
  • Responded to employee questions and requests for information in timely and knowledgeable fashion.
  • Audited timesheets and payroll records for accuracy.
  • Identified, researched, and resolved issues with hours worked by associates.
  • Documented human resources records and maintained confidentiality of sensitive personal information.
  • Monitored employee attendance and performance to verify punctuality and absences, addressing issues in accordance with company policies and procedures.
  • Promoted high customer satisfaction helping Temp agencies by resolving payroll issues with knowledgeable and friendly service
  • Answered incoming calls and emails, providing frontline customer support or assistance with timekeeping to supervisors and Temp agencies
  • Resolved escalated Timecard issues and ensuring short wait times for queries related to software bugs and account management
  • Liaise with internal teams and external customers to facilitate smoot communication and handle request
  • Analyze data reports using, Excel, and internal database storage systems
  • Created and maintained precise and accurate models, charts and reports.
  • Supported executives by conducting research, reporting and documentation.
  • Managed office inventory and ordered new supplies when items were running low.
  • Reviewed incoming requisitions carefully, validating requests against established guidelines before initiating the procurement process.
  • Managed supplier relationships to ensure on-time deliveries and maintain high-quality standards.
  • Coordinated with logistics providers for timely shipments, minimizing delays in receiving critical supplies.
  • Corresponded with sales department to achieve proper order, resupply, shipment and delivery of products.
  • Reduced discrepancies in accounts receivable by closely monitoring customer payments and following up on overdue balances.
  • Boosted executive productivity through meticulous travel planning and itinerary creation for both domestic and international trips.
  • Supported the finance team by processing invoices and expense claims promptly and accurately.
  • Boosted accuracy rates in invoice processing through rigorous attention to detail and ongoing training in industry best practices.

Assistant Shift Supervisor

Rana Meal Solutions
11.2020 - 06.2022
  • Followed and gave work instructions while providing resources to ensure customer service standards were met
  • Assisted in implementation of product systems, policies, and procedures
  • Kept accurate records of employee's attendance and hours worked
  • Provided leadership, insight and mentoring newly hired employees to supply knowledge of various company programs
  • Followed safety procedures and guidelines to maintain safe working environments.
  • Weighed and measured items to prevent waste and meet quality standards.
  • Participated in regular meetings with team members to discuss production updates.
  • Assembled products according to changing daily work orders and specific customer needs.
  • Volunteered for additional assignments during peak work periods to keep tasks on schedule.
  • Troubleshot production issues and provided timely solutions.
  • Conducted department walkthrough to assess and remedy factor such as cleanliness, inadequate stock levels and poor merchandising
  • Communicate in writing to complete paperwork and detailed reports regarding incidents and/or discrepancies to management and leadership.
  • Took on additional shifts during peak work periods to keep projects on schedule.
  • Organized work to meet demanding production goals.
  • Maintained organized work area by cleaning and removing hazards.
  • Trained new production staff members on safe and efficient production procedures and proper machine operations.

Sales Associate

Fix4U
05.2019 - 01.2020
  • Engaged customers in friendly, professional dialogue to determine needs
  • Completed 30+ outbound sales and fundraising calls to prospective customers on behalf of client
  • Answered product questions with up-to-date knowledge of sales promotions
  • Maintained a calm demeanor and manage professionally issues in a busy, high stress situation
  • Provided positive first impression to welcome existing, new, and potential customers
  • Planned the succession of exiting associates at all levels through employee training and mentoring promising associates
  • Continuously met sales goals via strategic prospecting
  • Completed outbound sales and fundraising calls to prospective customers on behalf of client.

Legal Advisor

Atlas Marine
08.2016 - 03.2018
  • Developed compliance best practices for company.
  • Coordinated with judicial officers, attorneys, court case managers and probation officers while serving multi-cultural community.
  • Directed and supported staff with business registrations and other legal requirements.
  • Offered in-house training to company personnel on relevant aspects of law.
  • Interpreted and relayed legal information in clear format for clients.
  • Researched and analyzed legal issues and cases to provide accurate advice to clients.

Education

Bachelors Degree In Law -

Catholic University of Tachira
01.2016

Skills

  • Invoice Processing
  • SAP BusinessObjects Experience
  • Compiling Data
  • Reviewing Data
  • Data Entry
  • Meeting Preparation
  • Business Administration
  • Effective Planning
  • Report Generation
  • Project Support
  • Attention to Detail
  • Deadline Adherence

Languages

Spanish
Native or Bilingual

Timeline

Administrator II

Ingram Micro
03.2024 - Current

Administrator Assistant

Ingram Micro
07.2022 - Current

Assistant Shift Supervisor

Rana Meal Solutions
11.2020 - 06.2022

Sales Associate

Fix4U
05.2019 - 01.2020

Legal Advisor

Atlas Marine
08.2016 - 03.2018

Bachelors Degree In Law -

Catholic University of Tachira

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Daniela Fabrega