DANIELA ROQUE BARBOZA
PHILADELPHIA,PA
Summary
Organized Personal Assistant and Vendor Manager with strong skills in schedule management and travel coordination. Proven track record in multitasking while ensuring confidentiality and delivering exceptional executive support. Expertise in streamlining processes and enhancing communication for improved lifestyle management. Highly productive in travel and transportation coordination, with a focus on effective planning and customer service.
Overview
7
7
years of professional experience
Work History
Preferred Vendor Manager
ServiceMaster
04.2025 - Current
- Managed vendor relationships to ensure quality service and compliance.
- Negotiated contracts with suppliers to secure favorable terms.
- Coordinated procurement processes to streamline product delivery schedules.
- Evaluated vendor performance through regular assessments and feedback sessions.
- Collaborated with team members to address vendor-related issues promptly.
- Monitored industry trends to identify potential new vendors for consideration.
- Developed vendor onboarding procedures to enhance integration efficiency.
- Managed paper or electronic filing systems by recording information, updating paperwork and maintaining documents.
Executive Personal Assistant
HN Private Client
02.2025 - Current
- Managed executive schedules and coordinated complex travel arrangements.
- Oversaw household budgets and tracked expenses efficiently.
- Facilitated meetings by preparing agendas and distributing materials in advance.
- Managed booking processes for flights, hotels, and transportation services.
- Assisted in preparing travel documents and itineraries for business trips.
- Developed relationships with key stakeholders such as airlines, hotels and tour operators.
- Assisted with special projects as needed by researching topics, organizing data, summarizing findings.
- Developed systems for efficient management of daily operations in the house.
Chief of Staff, Household Manager
UHN Private Family
Philadelphia, PA
08.2021 - 04.2025
- Meticulously manage household budgets, vendor relationships, and staff coordination, ensuring impeccable service delivery, and operational excellence.
- Manage household operations and provide executive-level support, ensuring seamless coordination of personal and professional affairs for a high-net-worth family.
- Build and nurture reliable relationships with subcontractors.
- Provide unwavering personal assistance, anticipating needs, and delivering tailored support to facilitate smooth daily operations and long-term family objectives.
- Conduct regular maintenance on all appliances, vehicles, and other equipment in the house.
- Drive operational efficiency through strategic planning, resulting in streamlined processes, and enhanced family lifestyle.
- Receive, sort, and organize incoming letters and packages, as well as coordinate inventory, stocking, and ordering.
- Anticipate and fulfill diverse needs, providing tailored support to facilitate seamless daily operations and long-term family objectives.
- Organize both physical and digital files, and updated reports, to coordinate project materials.
- Book flights, hotel accommodations, ground transportation, and prepare an itinerary for smooth business travel.
- Provide attentive care for pets, including feeding, grooming, and managing veterinary appointments.
- Optimized household management systems, implementing proactive maintenance schedules, and inventory controls to ensure smooth domestic operations.
- Tracked expenses and maintained household budgets.
- Prioritize and track critical tasks, ensuring the timely completion of high-priority projects, and maintaining executives' productivity.
Director of Operations, Personal Assistant
HNW Private family
Orlando, FL
01.2021 - 06.2022
- Acted as the liaison between the executive and clients, maintaining strong professional relationships.
- Prepared and edited correspondence, reports, and presentations to support business operations.
- Implemented and maintained organizational systems to increase house and office efficiency.
- Assisted in planning and coordinating events, from small meetings to large corporate gatherings.
- Coordinated large fundraising events successfully.
- Oversaw service providers and contractors, ensuring that work met contractual agreements and quality expectations.
- Coordinated travel arrangements, including flights, accommodations, and itineraries, for both business and personal trips.
- Assisted with special projects as needed by researching topics, organizing data, summarizing findings.
- Scheduled and confirmed appointments, preventing scheduling conflicts and optimizing time management.
- Handled confidential documents and communications with discretion, safeguarding sensitive information.
Executive Administrative Assistant
UHNW Private Family
Windermere, FL
07.2018 - 01.2021
- Responsible for a wide range of administrative tasks that contribute to the smooth operation of the office and the household.
- Created spreadsheets in Microsoft Excel for record-keeping and reporting.
- Organized and maintained payroll information by entering data, deleting errors, calculating, and collecting information.
- Generated invoices for customers and conducted follow-up calls.
- Gathered timesheets to prepare weekly payroll data for processing by the payroll coordinator.
- Established employee payroll files and updated existing files with new information.
- Updated contact lists regularly when changes occur in employee status or contact information.
- Composed letters, memos, reports, emails, presentations and other written correspondence as required by management staff.
- Oversaw staff correspondence, record tracking and data communications, resulting in improved automation of office operations.
- Organized multiple events and diligently managed details to meet deadlines.
Education
CERTIFICATE OF SPECIALIZATION IN LEADERSHIP AND MANAGEMENT - Leadership Principles
Harvard Business School Online
11-2024
PERSONAL ASSISTANT CERTIFICATE -
IAP Career College
11-2023
BACHELOR OF SCIENCE -
University of Zulia
06.2018
Skills
- Bilingual (English and Spanish)
- Problem-solving aptitude
- Planning and prioritization
- Analytical skills
- Itinerary management
- Effective communication
- Staff management
- Logistics management
- Team collaboration
- Travel coordination
Languages
English
Native/ Bilingual
Spanish
Native/ Bilingual
German
Professional
French
Limited
Timeline
Preferred Vendor Manager
ServiceMaster
04.2025 - Current
Executive Personal Assistant
HN Private Client
02.2025 - Current
Chief of Staff, Household Manager
UHN Private Family
08.2021 - 04.2025
Director of Operations, Personal Assistant
HNW Private family
01.2021 - 06.2022
Executive Administrative Assistant
UHNW Private Family
07.2018 - 01.2021
CERTIFICATE OF SPECIALIZATION IN LEADERSHIP AND MANAGEMENT - Leadership Principles
Harvard Business School Online
PERSONAL ASSISTANT CERTIFICATE -
IAP Career College
BACHELOR OF SCIENCE -
University of Zulia