Summary
Overview
Work History
Education
Skills
Timeline
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Daniella L. Victor

Oxnard,CA

Summary

With over 20 years of experience in the administrative/customer service field, 5 years in recreation, and more than 14 years in accounting, I offer a wealth of knowledge and expertise to any role. Throughout my career, I have refined my supervisory skills, showcasing strong leadership and adaptability in various environments. My dedication and hard work consistently yield exceptional results, while my superior communication skills foster strong team dynamics.

Overview

17
17
years of professional experience

Work History

Personal Assistant to the Owner

Ellie’s Persimmon Orchard
03.2024 - Current
  • Responded to emails and other correspondence to facilitate communication and enhance business processes.
  • Maintained an organized workspace for the owner which facilitated easy access to important documents when needed.
  • Maintained appropriate filing of personal and professional documentation.
  • Improved communication between the owner and external parties by drafting professional correspondence on their behalf.
  • Displayed absolute discretion at handling confidential information.
  • Increased productivity by prioritizing tasks and ensuring deadlines were met consistently.
  • Provided multifaceted services to career professionals by running errands, managing mail, scheduling appointments, and arranging transportation.
  • Reduced administrative workload for the owner through proficient handling of routine tasks, allowing them to focus on higher-level responsibilities.
  • Oversaw personal and professional calendars and coordinated appointments for future events.
  • Elevated customer satisfaction rates through prompt handling of inquiries, requests, and concerns.
  • Streamlined the owner''s schedule by managing appointments, meetings, and travel arrangements.
  • Enhanced efficiency in daily operations by organizing and maintaining office filing systems.
  • Optimized time management for the owner with effective calendar organization and event coordination.
  • Facilitated smooth business transactions through diligent management of invoices, expense reports, and budget tracking.
  • Managed mail and both incoming and outgoing correspondence, mail, email and faxes.
  • Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
  • Screened personal and business calls and directed to appropriate party.
  • Created and managed office systems to efficiently deal with documentation.
  • Coordinated events and worked on ad hoc projects.
  • Upheld strict timetables by maintaining accurate, balanced calendars.
  • Answered high volume of phone calls and email inquiries.
  • Took notes and dictation at meetings.
  • Volunteered to help with special projects of varying degrees of complexity.
  • Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
  • Boosted engagement rates with the creation of compelling and visually appealing content.
  • Increased brand awareness by developing and implementing effective social media strategies.
  • Provided exceptional customer service through timely and thoughtful responses to user comments and messages.
  • Streamlined content creation processes, improving efficiency while maintaining quality standards.
  • Developed targeted advertising campaigns, driving website traffic and generating leads.
  • Coordinated influencer partnerships, leveraging their reach to expand brand visibility.
  • Monitored social media trends to keep brand's content relevant and engaging.

Accounting Assistant

Meisner Filtration
10.2018 - 06.2023
  • Processed payments and documents such as invoices, journal vouchers, employee reimbursements, and statements.
  • Managed high-volume invoice processing tasks while consistently meeting tight deadlines for vendor payments.
  • Expedited invoice processing with effective communication between internal departments and external vendors.
  • Processed credit card payments and reconciled credit card statements for accuracy in accounting process.
  • Maintained strict confidentiality of sensitive financial data, protecting company integrity and privacy rights of individuals involved.
  • Reduced errors in account reconciliation through meticulous attention to detail and thorough review of transactions.
  • Assisted in the preparation of monthly financial statements for timely and accurate reporting to management.
  • Improved cash flow management by closely monitoring accounts receivable, ensuring prompt collection of outstanding balances.
  • Facilitated smooth financial audits by maintaining organized records and providing necessary documentation to auditors.
  • Contributed to the development of a positive work environment, fostering strong relationships with colleagues and supervisors.
  • Collaborated with team members on special projects, contributing valuable insights and problem-solving skills.
  • Managed accounts payable and receivable, ensuring timely processing of invoices and payments.
  • Improved financial decision-making by providing detailed expense reports and analysis.
  • Reduced late payments by implementing more effective accounts payable system.
  • Enhanced accuracy of financial reports by meticulously reviewing and reconciling accounts.
  • Streamlined accounts receivable processes, improving cash flow with timely billing and collection efforts.
  • Improved team productivity by organizing and maintaining digital and physical financial records.
  • Streamlined invoice processing, reducing payment turnaround time with efficient data entry.
  • Enhanced departmental collaboration by serving as liaison between accounting department and other business units.
  • Enhanced vendor relations by promptly resolving invoice discrepancies.
  • Facilitated smoother audits by preparing necessary documentation and supporting materials.
  • Reduced processing errors by implementing new system of double-checking entries.
  • Handled day-to-day accounting processes to drive financial accuracy.
  • Generated invoices upon receipt of billing information and tracked collection progress.
  • Recorded deposits, reconciled monthly bank accounts and tracked expenses.
  • Reconciled company bank, credit card and line of credit accounts, investigating, and resolving discrepancies to keep accounts audit-ready.
  • Matched purchase orders with invoices and recorded necessary information.
  • Supported management by processing invoices and documents with consistent on-time delivery.
  • Effectively communicated with clients about payment needs and kept updated, detailed and accurate ledgers.
  • Managed and responded to correspondence and inquiries from customers and vendors.
  • Gathered, evaluated and summarized account data in detailed financial reports.
  • Reconciled account information and reported figures in general ledger by comparing to bank account statement each month.
  • Maintained account accuracy by reviewing and reconciling checks monthly.
  • Strengthened financial operations by conducting bank reconciliations and financial reporting.
  • Streamlined daily reporting information entry for efficient record keeping purposes.

Accounting Analyst

Wilwood Engineering
08.2015 - 08.2018
  • Vending/Petty Cash Funds custodian
  • Lead RMA Liason
  • Assists in training new A/R Team members on Accounting/Returns systems, processes and functions
  • Maintaining regular communication with Leadership, Revenue Senior, Configuration Analyst and customers
  • Establish and maintain effective and cooperative working relationships with dealers and sales
  • Locate customers using credit bureau information, background checks, loan documents, and other paperwork or databases
  • Offer advice or refer customers to debt counselors
  • Following procedural lists to develop, compile and process amounts owed to Wilwood Engineering
  • Ensuring timely delivery of preparing invoices and recording transactions using Syteline/ WWE systems
  • Performing Credit checks for Sale Terms approval
  • Composing and editing correspondence to internal and external customers
  • Analyzing discrepancies in premium reconciliation to maintain compliance with policies, procedures and the guidelines under State and Federal compliance and WWE regulations
  • Maintains accurate records and files in electronic systems
  • Compiling audit-related and miscellaneous documents regarding billing and collection
  • Providing customer service regarding invoice payments, collection issues, process customer refunds, process and review account adjustments, resolve client discrepancies and short payments
  • Responsible for monitoring and maintaining assigned accounts- Customer calls, account adjustments, small balance write off, customer reconciliations and processing credit memos

Accounting/Unit Allocation Rep.

Morale, Welfare, & Recreation Ventura County
10.2012 - 08.2015
  • Reconciliation and verification of daily activity reports for over 40 sites
  • Military Funds custodian( Allocate Unit and Fundraising funds to over 35 tenant military commands)
  • Manage several major projects/accounts concurrently, each of which require multiple tasks across many different levels of the Navy (i.e., local commands, regions, and headquarters) and other government agencies
  • Maintains financial security by establishing internal controls
  • Managing the entire financial record keeping system of the accounting department of the company, and keeping authorities updated about recent financial transactions
  • Creating and maintaining updated ledgers, files, invoices, vouchers, disbursements, expense vouchers, accounts payable, receipts and so on
  • Achieves accounting operational objectives by contributing accounting information and recommendations to strategic plans and reviews; preparing and completing action plans; implementing production, productivity, quality, and customer-service standards; resolving problems; completing audits; identifying trends; determining system improvements; implementing change
  • Meets accounting financial objectives by forecasting requirements; preparing an annual budget; scheduling expenditures; analyzing variances; initiating corrective actions
  • Confirms financial status by monitoring revenue and expenses; coordinating the collection, consolidation, and evaluation of financial data; preparing special reports
  • Maintains accounting controls by establishing a chart of accounts; defining accounting policies and procedures
  • Guides other departments by researching and interpreting accounting policy; applying observations and recommendations to operational issues

Recreation Assistant/Front Desk Clerk

Morale, Welfare, & Recreation Ventura County
03.2012 - 10.2012
  • (Flex/Temp position)

Accounting Clerk

Morale, Welfare, & Recreation Ventura County
10.2011 - 03.2012
  • (Temp
  • Promotion)

Recreation Aid/ “Acting” Lead Supervisor

Morale, Welfare, & Recreation Ventura County
11.2007 - 10.2011
  • Assist with Weekly INDOC
  • Training new employees
  • Assist in the development and implementation of new menus and local food and beverage marketing programs, and participate in and maintain system-wide food and beverage marketing programs
  • Achieve budgeted revenues, control expenses and labor costs, and maximize profitability within all areas of the food and beverage outlet(s)
  • Assist in coordinating and accompanying on Liberty trips for Active Duty/Single Sailor patrons
  • Volunteering for various MWR events
  • Maintain procedures to (1) ensure the security and proper storage of service inventory and equipment (2) ensure the security of monies, credit and financial transaction, (3) replenish supplies, inventory, uniforms etc
  • In a timely and efficient manner, and (4) to minimize food & inventory waste (FIFO) and control costs
  • Creating and maintaining updated ledgers, files, invoices, vouchers, disbursements, expense vouchers, accounts payable, receipts and so on
  • Guides other departments by researching and interpreting accounting policy; applying observations and recommendations to operational issues

Education

High school -

Valley High School
Moorpark

College - Business Management

Moorpark College
Moorpark

Skills

  • Cash Handling
  • Money Management
  • Customer Service
  • Effective Communication
  • Handling Confidential Information
  • Conflict Resolution
  • Team Building
  • Process Improvement
  • Multitasking
  • Typing Speed
  • Data Entry
  • Computer Software
  • MS Word
  • Outlook
  • Excel
  • PowerPoint
  • Analyzing Issues
  • Interpreting Issues
  • Formulating Policy
  • Procedural Solutions

Timeline

Personal Assistant to the Owner

Ellie’s Persimmon Orchard
03.2024 - Current

Accounting Assistant

Meisner Filtration
10.2018 - 06.2023

Accounting Analyst

Wilwood Engineering
08.2015 - 08.2018

Accounting/Unit Allocation Rep.

Morale, Welfare, & Recreation Ventura County
10.2012 - 08.2015

Recreation Assistant/Front Desk Clerk

Morale, Welfare, & Recreation Ventura County
03.2012 - 10.2012

Accounting Clerk

Morale, Welfare, & Recreation Ventura County
10.2011 - 03.2012

Recreation Aid/ “Acting” Lead Supervisor

Morale, Welfare, & Recreation Ventura County
11.2007 - 10.2011

High school -

Valley High School

College - Business Management

Moorpark College

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