Daniella Madrid
HENDERSON,CO
Summary
Dedicated and experienced in management offering high-level administrative support to senior-level staff. Collaborative leader with dedication to partnering with coworkers to promote engaged, empowering work culture.
Overview
10
10
years of professional experience
Work History
Corporate Office Manager
E3 Service Group, LLC
03.2022 - 04.2023
- AP / AR, Bank Reconciliation, P&L, Monthly Statements, Job Costing, Expense Tracking & Reconciliation, Per Diem, Construction Payment Applications, PO Tracking, Fuel Tracking, Vendor Set Up and Red Lined Contracts, Deposits and ACH Wire Transfers (Domestic and International) and Payroll for 30+ employees
- Attained all business (State and City) licensing for HVAC Cannabis Start up in AZ, CO and OKC. While following guidelines pertaining to the Cannabis industry
- Maintained Withholding and Revenue accounts for AZ, CO and OKC.
- Assisted employees with HVAC and Journeyman licensing
- Supervised administrative staff from AZ, CO and OKC branch offices
- Created E3's Standard Operating Procedures Manual, Employee Handbook, Employee Onboarding Packet, Expense Report / Reimbursement Forms, Per Diem Request Forms and Vacation Request Forms
- Set up and maintained Fleet Insurance, General Liability, Workers Comp Insurance and Health Insurance
- Employee Onboarding and 1099 Contractor Set Up via QuickBooks and Paychex
- Managed all travel arrangements and concierge services
- Created weekly meeting agendas and managed minutes
- Event Coordination - MJBizCon 2022 Las Vegas, NV - 250 Attendees $200K Budget
- Convention and Expo Development
- Nurtured consulting and vendor relationships within the Cannabis Industry
Office & Accounting Manager
Lockett Refrigeration
01.2017 - 10.2019
- Accounts Payable and Receivable
- Maintained computer and physical filing systems.
- Worked closely with CPA Firm on audits and special projects
- Maintained commercial auto insurance, health insurance and workers comp
- Retail Sales Tax Filing – Monthly, Quarterly and Yearly
- Equipment Tracking and Vehicle Registration
- Scheduled building, warehouse and vehicle maintenance
- Bi-Weekly Payroll via ADP
- Dispatching & Scheduling our HVAC customers
- Sales and Marketing – Social Media and Upselling Products
- Inventory, Estimates, Purchase Orders and Data Tracking
- Refrigerant Logging and Tracking
- Licensing and Permitting
Logistics Operations Manager
Hillen Corporation
06.2017 - 12.2017
- Daily Dispatching and Routing for Roll Off Drivers
- Reconcile Routes and Waste Tickets
- Generate monthly LEED reports for clients
- Create quotes, pricing and process all billing
- Inventory and Site Checks of all Roll Off Containers
- Coordinate rates with disposal sites
- Organize Safety Meetings & Driver Training
- Monitor DVIR and JSA Paperwork
- Run P&L for the Director of Sales and Operations
Accounts Payable Manager
Blanding Dirtwork
01.2017 - 05.2017
- Process Daily Billing and Generate PO’s via Quickbooks
- Prepare/enter weekly payroll and process labor timesheets (30+ Employees)
- Schedule City and Private Water & Sewer Inspections
- Request and process city permits for scheduled work
- Schedule and call in Locates and Plot Plans
- Provided customer service for Residential Home Builders and Locators
- Update and track fleet maintenance & MVR Records
- Reconcile end of month Accounts Payable and Billing Statements
- Balanced Fleet Credit Cards twice a month
Accounts Payable Specialist
Mindful / Winkanda Management
08.2016 - 11.2016
- Process Daily A/.P, Cash Payments, Wholesale Payments and Invoicing
- Prepare bank deposits and daily cash flow to and from dispensaries
- Update monthly financial power points and spreadsheets for the CFO
- Track and log Wholesale products and manifests via Metrc and Trackvia
- Expense management for employees and supply ordering for all departments
- Monitor inventory for grow, trim, packaging and extraction departments
- Monthly inventory for the dispensaries, Tracking in Metrc and MJFreeway
- Receive and sign in guest visitors while following compliance practices
Fleet Maintenance Administrator
Sitewise Corporation
10.2013 - 08.2016
- Process work orders and payroll for each mechanic
- Review and match daily/ weekly time sheets
- Enter new inventory & markup pricing into Viewpoint
- Dispatch service calls for field employees
- Answer, screen and transfer inbound phone calls
- Order parts, Monitor inventory and set up appointments
- Track all equipment PM’s and DOT’s
- P.O. generation and Invoice matching
- Audit Driver Vehicle Inspection Reports (DVIR)
Education
High School Diploma -
Horizon High School
Brighton, CO05.2003
Skills
- Accounting
- Workflow Processes
- Microsoft Office
- Department Leadership
- Office Management
- Human Relations
- Google Workspace
- Travel Management
- Event and Expo Coordination
- Critical Thinking
- Excellent Communication
- Vendor Relationships
- High Level of Ethics, Confidentiality and Leadership
Timeline
Corporate Office Manager
E3 Service Group, LLC
03.2022 - 04.2023
Logistics Operations Manager
Hillen Corporation
06.2017 - 12.2017
Office & Accounting Manager
Lockett Refrigeration
01.2017 - 10.2019
Accounts Payable Manager
Blanding Dirtwork
01.2017 - 05.2017
Accounts Payable Specialist
Mindful / Winkanda Management
08.2016 - 11.2016
Fleet Maintenance Administrator
Sitewise Corporation
10.2013 - 08.2016
High School Diploma -
Horizon High School
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