Danielle Clarke-Newell
Union County,NJ
Summary
I have more than 10 years of professional experience in multifaceted industries performing full-cycle event management and coordination. I have managed all aspects of coordinating events, corporate conferences, client meetups, meetings, and office gathering in person, virtually and hybrid ranging from 25-1400 in size across the U.S. I possess strong organizational skills and the ability to manage multiple projects simultaneously, ensuring seamless execution and positive participant feedback. Known for creative problem-solving skills and ability to work effectively under pressure, contributing to successful event outcomes. Demonstrated success in vendor negotiation and relationship management, leading to cost-effective event solutions and enhanced attendee experiences.
Overview
11
11
years of professional experience
Work History
Event Management Associate
JPMorganChase
06.2024 - Current
- Coordinates meetings and events within designated center
- Works with internal partners in catering, audio visual and facilities to meet the clients’ expectations
- Meet and greets each client daily, providing personalized high touch customer service
- Prioritizes new meeting room reservations from online booking tools (Open Space and Schedule Now)
- Participates in daily operations meeting as well as weekly review
- Manages space issues, escalate unresolved issues to lead planner
- Covers reception desk essential functions; answering telephone calls, returning emails promptly
- Utilizes EMS (Event Management System) to detail reservations, review in-coming requests and present proper reports
- Possesses a clear understanding of the business guidelines for allocating space for OC members versus other internal staff members (MD, ED or higher)
Conference and Corporate Event Planner
The Conference Forum
09.2022 - 10.2023
- Sourced venues and vendors and negotiated contracts for in-person conferences for 200-700 attendees
- Created and managed budgets using Excel and also managed expense reimbursement for events
- Created exhibit hall floor plans and managing booth selection for exhibitors using Social Tables
- Managed on-site activities at the conferences including registration, exhibit hall, and providing logistics support
- Analyzed and reported event results and performance metrics post-event
- Created a 'Run of Show' for in-person events for staff traveling on-site
- Managed speaker and sponsor deliverables before conferences
Interim Events Director
The National Center for Employee Ownership
01.2022 - 09.2022
- Site selection and negotiated contracts with hotels and event venues across the U.S
- Created and managed budgets for annual conferences and seminars, ensuring payment of bills, collection of sponsorships/registrations, and reporting on financial results
- Managed and oversaw coordination of event logistics for over 1400 attendees
- Created the overall event theme, agenda, schedule and oversaw its implementation
- Collected and analyzed data and history tables for virtual, hybrid and in-person events
- Oversaw the attendee registration process and managed the event webpage
- Developed a marketing plan and campaign for each event to increase registration
- Managed speakers, including the selection process and gathered presentations
- Oversaw all aspects of performance management for direct reports
Meetings and Logistics Coordinator
League of American Orchestras
08.2019 - 01.2022
- Worked on large-scale conferences, field-wide professional development gatherings, board meetings, and a variety of other DEI-focused programmed events for the Association.
- Worked with Association Executives on the preparation of speaker agreements, digital management of contracts, speaker bios and headshots, session descriptions, handouts, RFPs, etc
- Coordinated event logistics and services, including technology and equipment needed to run the event, food, drinks, onsite transportation, and more
- Coordinated all planning meetings for conferences and other virtual convenings with staff: drafted agendas; took and circulated minutes
- Served as the technical support for all Zoom webinars and programming
- Created and edited the bi-monthly newsletter Volunteer Notes through the use of Adobe Spark
Program Coordinator
Healthcare Consultancy Group
01.2019 - 08.2019
- Maintained accurate records in an internal database
- Coordinated program reconciliation and post-meeting materials
- Provided support to Program Managers, who act as primary contact point with Sales Representatives, Area District Managers, and Physician Thought Leaders
- Assisted with menu selection, contract negotiation, and budget management for each program
Meeting Planner
p-Value Communications
02.2018 - 12.2018
- Liaised between client Sales Representatives, District Managers, Physicians, and company
- Coordinated meeting logistics, including site selection, food and beverage, room set up, air/ground arrangements, audio-visual, and method of payment
- Coordinated on-site staff meetings, meetups, and conferences
- Negotiated costs with the venue and suppliers to ensure the meeting is managed and planned within the allocated budget
- Created/customized meeting materials
RSVP Event Coordinator
HealthStar
01.2018 - 02.2018
- Provided excellent customer service by fielding questions and directing to the appropriate staff member
- Worked with Program Managers and Venue Coordinators to resolve issues with the Wait List Invitees
- Worked with client and customer to ensure all invitees are reported
- Located and corrected event invite profiles in the database
Virtual Event and Conference Assistant
ICMCP
08.2016 - 01.2018
- Maintained the organization’s calendar and ensured consistent accuracy
- Followed up with members, sponsors, and contacts by cold calling and sending out email correspondence
- Managed and scheduled appointments, meetings, conferences, and bookings with clients and customers
- Liaised between ICMCP leadership, staff and members
- Transcribed meeting minutes during staff meetings
Meeting and Logistics Planner
Advanced Health Media
09.2015 - 07.2016
- Managed all aspects of logistics and corporate event planning for 50+ sales representatives across the US not limited to venue sourcing, vendor management, attendee registration management, ordering audiovisual, and post-program reconciliation with thorough compliance review
- Initiated and managed the development of correspondence for clientele
- Organized meetings and events from inception through final results and budget reconciliation by effectively interfacing with internal and external parties
- Served as a liaison between vendors and area business managers exemplifying a high level of customer service
Event and Conference Planner
Physician’s World
02.2015 - 08.2015
- Responsible for coordinating 60+ Regional promotional events, webcasts, and teleconferences in Multiple Sclerosis educational programs and events from conception to completion including venue sourcing, speaker confirmation, on-site staffing, arranging speaker travel itineraries, managing expense reporting, budget management, site selection, contract negotiation, ordering promotional materials, invitation creation and distribution
- Served as the direct point of contact for internal and external clients such as Area Business Managers, and local/national vendors for event management inquiries
- Exceeded expectations by delivering each event at or under budget while meeting rigorous timelines and adapting to new procedures
Event Planner
Club A Steakhouse
07.2014 - 10.2014
- Formulated proposals/contracts for clients
- Used Tripleseat software to create wait staff event orders and chef event orders
- Booked small and large private events in all of the private rooms
- Conducted venue site visits with prospective clients
- Handled negotiation with clients on event budgets
- Delegated tasks and managed kitchen staff for each event
Education
BBA - Marketing, Event Planning
LIM College
Skills
- Event Planning and Management
- Financial Budgeting
- Microsoft Office 365
- Google Suite
- FileMaker Pro
- TripleSeat
- OpenTable
- CVENT Event Management Expertise
- Salesforce CRM Expertise
- Boomset
- Airtable
- Slack
- Asana
- Social Tables
- EMS
Timeline
Event Management Associate
JPMorganChase
06.2024 - Current
Conference and Corporate Event Planner
The Conference Forum
09.2022 - 10.2023
Interim Events Director
The National Center for Employee Ownership
01.2022 - 09.2022
Meetings and Logistics Coordinator
League of American Orchestras
08.2019 - 01.2022
Program Coordinator
Healthcare Consultancy Group
01.2019 - 08.2019
Meeting Planner
p-Value Communications
02.2018 - 12.2018
RSVP Event Coordinator
HealthStar
01.2018 - 02.2018
Virtual Event and Conference Assistant
ICMCP
08.2016 - 01.2018
Meeting and Logistics Planner
Advanced Health Media
09.2015 - 07.2016
Event and Conference Planner
Physician’s World
02.2015 - 08.2015
Event Planner
Club A Steakhouse
07.2014 - 10.2014
BBA - Marketing, Event Planning
LIM College
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