Summary
Overview
Work History
Education
Skills
Timeline
Generic

Danielle Coates

Little Egg Harbor

Summary

Experienced with managing accounts payable functions, including invoice verification and vendor payments. Utilizes advanced accounting software to streamline processes and enhance efficiency. Strong understanding of financial compliance and internal controls.

Overview

23
23
years of professional experience

Work History

Accounts Payable Specialist

Robert Michael Communications, Inc
04.2021 - 08.2025
  • Ensured timely payments for all invoices, maintaining strong relationships with vendors and suppliers.
  • Reduced invoice processing time with accurate data entry and timely vendor communication.
  • Reached out to vendors and customers to verify information and follow up on client issues.
  • Reconcile various bank accounts
  • Managed and responded to correspondence and inquiries from customers and vendors.
  • Maintained account accuracy by reviewing and reconciling checks monthly.
  • Reviewed and coded transactions across 20+ American Express cardholders
  • Updated vendor information regularly, ensuring accurate contact details and banking information for prompt payments.

Office Manager/Bookkeeper

Jigsaw Property Maintenance and Restoration, LLC (previously known as Erikousa Construction, LLC)
04.2016 - 04.2021
  • Maintained accurate financial records by reconciling accounts payable/receivable transactions regularly to ensure balanced budgets.
  • Streamlined office operations by implementing efficient filing systems and organizational strategies.
  • Oversaw facility maintenance requests, coordinating with building management to address repairs or improvements efficiently.
  • Optimized organizational systems for payment collections, AP/AR, deposits, and recordkeeping.
  • Maintained and processed invoices, deposits, and money logs.
  • Managed accounts payable and receivable activities, maintaining vendor relationships and positive cash flow.
  • Monitored incoming payments from clients, ensuring prompt application of funds against outstanding invoices.
  • Prepared monthly bank reconciliations to ensure accurate representation of company''s financial position.
  • Completed tax forms in compliance with legal regulations.

Cash Room Specialist

JC Penny
01.2015 - 02.2015
  • Maintained a secure cash room environment with strict adherence to security protocols and procedures.
  • Supported internal audits by providing detailed records of all monetary transactions within the Cash Room.
  • Served as liaison between the cash room and other departments, fostering effective communication and coordination.
  • Addressed any issues or discrepancies promptly by collaborating with team members and escalating concerns when necessary.
  • Managed inventory of cash supplies such as coin bags and currency straps, maintaining optimal stock levels at all times.
  • Performed timely bank deposits while adhering to established security measures during transport of funds from the facility to financial institutions.
  • Reduced discrepancies in the cash room by conducting thorough audits and reconciliations.
  • Enhanced cash handling accuracy by implementing efficient counting and sorting techniques.

Payroll Specialist

Paragon Business Services
10.2010 - 06.2014
  • Assisted employees with inquiries regarding their paychecks, deductions, and other related issues, providing clear and concise communication.
  • Provided customer service to employees regarding payroll inquiries and issues.
  • Verified and submitted timekeeping information for accurate and efficient payroll processing.
  • Resolved payroll discrepancies quickly and successfully.
  • Created new hire and termination documents for payroll.
  • Prepared year-end reports for W-2s and 1099s, ensuring accuracy and timeliness in tax filing.
  • Maintained confidentiality of sensitive employee information while addressing payroll concerns or disputes.
  • Generated paper checks for employees and printed stubs for associates who received direct deposits to complete payroll distribution.
  • Documented and processed all garnishments for bankruptcies, student loans, and child support orders.

Accounting/Cash Office Associate

Walmart
02.2006 - 10.2010
  • Balanced safe, prepared tills, and prepared register bags for next sales date.
  • Prepared bank deposits, ensuring proper accounting practices were followed for secure fund transfers.
  • Investigated discrepancies of cash register and POS System totals to resolve errors.
  • Enhanced cash handling accuracy by conducting daily cash office audits and reconciliations.
  • Identified potential fraudulent activities through vigilant observation and prompt reporting, minimizing financial losses.
  • Prepared bank deposits and corporate cash shipments.
  • Performed daily cash reconciliations to determine accuracy of financial reports.
  • Managed the ordering of supplies necessary for cash office operations, avoiding unexpected shortages or delays in service delivery.
  • Monitored and maintained adequate levels of currency and coins, reducing downtime due to insufficient funds.
  • Assisted in training new employees on cash office procedures, contributing to a more efficient work environment.
  • Researched and resolved account discrepancies.
  • Sorted and counted coin and currency to make change for associates.
  • Coordinated with Loss Prevention teams to address discrepancies or suspected theft incidents promptly.
  • Assisted customers with inquiries about their transactions or account balances promptly and professionally.

Photo lab Associate

Eckerds
02.2003 - 10.2005
  • Operated photo department cash register to scan items and process checks and credit card transactions.
  • Assessed customer needs and examined order contents to identify processing requirements and timelines.
  • Examined developed prints to determine defects such as broken lines, spots or blurs.
  • Maintained chemical levels and solution integrity for automatic processors and hand development systems.
  • Filled tanks of processing machines with solutions such as developer, dyes, stop-baths, fixers, bleaches and washes.
  • Contributed to a positive work environment through effective communication and teamwork.
  • Changed water and air filters on photo equipment to keep equipment in optimum condition.
  • Supported coworkers during peak periods to maintain smooth workflow across all areas of the photo lab.
  • Collaborated with team members to meet tight deadlines and deliver exceptional results.
  • Developed strong relationships with clients through attentive service and expert knowledge, leading to repeat business opportunities.
  • Enhanced workflow by maintaining a clean and organized workspace.
  • Assisted customers in selecting appropriate products for their photography needs, resulting in increased sales.

Education

Associates Degree of Science - Accounting

Brookline College
01.2014

High School Diploma - undefined

Pinelands Regional High School
Tuckerton, NJ
06.2003

Skills

  • Payment processing
  • Entry verification
  • Quickbooks
  • Bank reconciliations
  • Data entry
  • Payroll processing
  • Credit card reconciliation

Timeline

Accounts Payable Specialist

Robert Michael Communications, Inc
04.2021 - 08.2025

Office Manager/Bookkeeper

Jigsaw Property Maintenance and Restoration, LLC (previously known as Erikousa Construction, LLC)
04.2016 - 04.2021

Cash Room Specialist

JC Penny
01.2015 - 02.2015

Payroll Specialist

Paragon Business Services
10.2010 - 06.2014

Accounting/Cash Office Associate

Walmart
02.2006 - 10.2010

Photo lab Associate

Eckerds
02.2003 - 10.2005

High School Diploma - undefined

Pinelands Regional High School

Associates Degree of Science - Accounting

Brookline College

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