Danielle Fernandez
Las Vegas,NV
Summary
Forward-thinking Executive Assistant accomplished in aiding C-Level Executives with key functions. Gifted at managing busy schedules, organizing projects and providing stellar administrative support to executive team. Analyzes, prioritizes and completes tasks with professionalism and sound judgment.
Overview
16
16
years of professional experience
1
1
Certification
Work History
Executive Assistant to CEO
Colvin Construction
Las Vegas, NV
02.2018 - Current
- Coordinated with internal departments regularly to ensure the efficient functioning of day-to-day operations.
- Scheduled appointments for executives with external parties such as vendors or suppliers.
- Maintained company confidence and protected business operations by keeping sensitive information confidential.
- Set up meeting and event logistics for senior management and updated calendars.
- Monitored incoming emails and responded promptly and accordingly.
- Supervised executive and management calendars while allocating tasks to the administrative support team for smooth operational flow.
- Organized and managed a complex calendar of appointments, meetings, and travel arrangements for the executive team.
- Opened, read, and replied to emails, letters, and correspondence on behalf of executives.
- Ordered catering or restaurant delivery to offer meeting and conference attendees food and beverages.
- Managed daily invoices, reports, and proposals.
- Acted as a liaison between the executives and internal and external stakeholders to facilitate communication flow.
- Contributed innovative ideas and solutions to enhance team performance and outcomes.
Executive and Personal Assistant to CEO
Garden of Eden
Livermore, CA
06.2016 - 11.2017
- Handled confidential information with discretion and integrity.
- Screened phone calls for executives to instantly identify priority clients and filter out spam calls.
- Monitored incoming emails and responded promptly and accordingly.
- Ordered catering or restaurant delivery to offer meeting and conference attendees food and beverages.
- Coordinated executive and senior management vacations, day-to-day meetings, and travel schedules.
- Researched and prepared information for presentations to high-level executives.
- Performed data entry tasks for various software programs, including MS Excel spreadsheets.
- Coordinated multiple schedules using an online calendaring system.
Administrative Assistant to CFO
Vanguard Construction
Livermore, CA
07.2015 - 06.2016
- Ensured efficient operation of office equipment, such as printers, copiers, and fax machines.
- Composed letters, memos, reports, emails, presentations, and other written correspondence as required by management staff.
- Maintained inventory of office supplies and placed orders when necessary.
- Assisted with planning special events by arranging catering services, securing venues, and ordering promotional materials.
- Managed incoming calls while providing information or transferring callers to appropriate personnel.
- Created travel arrangements and distributed travel details to appropriate personnel.
Administrative Assistant
Sandia National Laboratories
Livermore, CA
04.2009 - 04.2013
- Provided administrative support to the executive team, including scheduling meetings and managing calendars.
- Managed office supplies inventory and placed orders when necessary.
- Coordinated and scheduled meetings, including room reservations, catering, and technical setup, for seamless execution.
- Facilitated communication between different departments within the organization.
- Managed incoming calls while providing information or transferring callers to appropriate personnel.
Education
Bachelor of Science - Business Administration
California State University, Fresno
Skills
- Executive support
- Calendar management
- Administrative support
- Email management
- Office management
- Advanced MS Office Suite
- Advanced Google Workspace
- International and Domestic Travel coordination
- Expense reporting
- Project planning
- Scheduling
- Meeting planning
- Customer service
- Conference planning
- AR/AP
- Payroll
Certification
- Notary Public
Timeline
Executive Assistant to CEO
Colvin Construction
02.2018 - Current
Executive and Personal Assistant to CEO
Garden of Eden
06.2016 - 11.2017
Administrative Assistant to CFO
Vanguard Construction
07.2015 - 06.2016
Administrative Assistant
Sandia National Laboratories
04.2009 - 04.2013
Bachelor of Science - Business Administration
California State University, Fresno