Summary
Overview
Work History
Education
Skills
Accomplishments
Additional Information
Timeline
Generic

Danielle Layfield

Plainville,CT

Summary

I am a driven and resourceful administrative professional with 7+ years of experience assisting with work of high-achieving executives across multiple industries. I successfully manage high-volume workloads in rapidly changing environments. I am a dependable and quick learning team player with effective communication and organization skills

Overview

10
10
years of professional experience

Work History

Executive Assistant to the Head of US Compliance

Beazley Insurance
10.2020 - Current
  • Provides high level executive assistant support for the Head of US Compliance, his four VP level direct reports, and other members of the global compliance team.
  • Provides proactive calendar support, including recommendations for time management, prioritization, delegation and organization for my executive and other members of the team, across time zones.
  • Assists with events and ad hoc projects for cross-functional partners, along with expenses and travel arrangements.
  • Participates in training development for the department, including brainstorming, deck creation, outside vendor assistance, virtual trainings, and research.
  • Executes training events through virtual presentations such as: PowerPoint Training, Presentation Skills, etc.
  • Uses iLearn and Excel to monitor and schedule our Compliance Induction attendance and trainings.
  • Works with cross-functional partners in the UK on ad hoc projects, such as data management in Excel.
  • Responsible for Compliance SharePoint site and creating team wide communications.
  • Signs confidential documents for my Executives using Nuance PDF and DocuSign.
  • Project manages ad hoc projects for US Senior Leadership Team.
  • Schedules, attends and contributes to team meetings using Microsoft Teams, creates agendas, takes notes and tracks action items.
  • Handles confidential and sensitive information with discretion and tact.
  • Manages executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
  • Processes travel expenses and reimbursements for executive team and senior management group using Concur.
  • Plans annual "Away Day" for over 40 people, which consists of 3 days of educational and fun activities to promote team bonding.

Senior Executive Administrative Assistant

Gartner Research
07.2019 - 07.2020
  • Provided high level admin support for the Managing Vice President and his five VP level direct reports, including heavy calendar management, expense accounts in Concur, travel arrangements, drafting email correspondences, and deck creation/editing
  • Managed six calendars in Outlook for department executive and stakeholders, prioritizing meetings, delegation and time management, globally.
  • Created agendas and took notes during meetings, then project managed ad hocs projects to come out of meetings
  • Scheduled and organized meetings using Webex and/or Microsoft Teams
  • Maintained and coordinated department distribution lists
  • Assisted on site at our global events with the operations team and our content team
  • Organized team lunches, happy hours, and offsite leadership development meetings
  • Provided back up support to peer Senior Admins in the Global Conferences department

Administrative Assistant

Davidson Kempner Capital Management
10.2017 - 05.2019
  • Assisted the Human Resources Team by scheduling candidates for interviews and feedback sessions, using Outlook
  • Extensive and independent calendar management and scheduling for three floors of 20 conference rooms
  • Assisted in administrative tasks such as creating conference lines via Bluejeans, scheduling visitors, messenger and shipping services, domestic travel for employees, lunch orders via Seamless, office inventory and updating Sharepoint site for employees
  • Handled expenses for an Executive and the Marketing team via Concur
  • Coordinated in office training and development sessions for Human Resources by booking out conference rooms, setting up agendas, monitoring the event attendee list and executing day of tasks
  • Responsible for New Hire’s first day logistics
  • Managed onsite weekly catering for multiple meetings, including a weekly all hands catered lunch for over 200 people
  • Basic daily reception functions such as: greeting guests and accommodating to their needs, keeping conference rooms organized and tidy, setting up rooms for meetings, and transferring and screening telephone calls

Executive Assistant to the President

SPEAR Physical Therapy
06.2016 - 01.2017
  • Heavy calendar management for President including conference calls, scheduling meetings and conferences and accommodating last minute changes
  • Coordinated the monthly Directors meeting by preparing the agenda, taking notes and sending out follow up actions
  • Monitored the Presidents inbox and drafted correspondences
  • Booked domestic and international travel for President
  • Created presentation decks in PowerPoint and conducted light personal tasks for President
  • Liaised between SPEAR and its vendors including insurance companies, maintenance, equipment and each locations’ building management
  • Planned and executed annual Picnic in the Park, a team building activity and the annual Holiday Party for over 100 employees to improve employee morale

Client Events Lead

Slalom Consulting
02.2014 - 05.2016
  • Prepared multiple client appreciation events, such as Soccer Games, Sushi making, and Italian Wine Night, to maintain good relationships and receive more work from current clients
  • Created Amazing Boxes, small personalized gift boxes using local vendors, delivered to clients every quarter which led to positive client feedback and relationships
  • Managed swag inventory and shipment of materials to and from events
  • Planned and executed all internal events for over 200 employees
  • This included quarterlies, holiday parties, annual weekend retreat, marketing and recruiting events
  • Managed industry teams to create whitepapers and events that are relevant and a leader in new industries that led to a new client and a $200,000+ job
  • Developed Executive round tables for our current and potential clients
  • This led to more work from a current client valued at over $50,000
  • Each event involved an event location search, drafting a budget, contract negotiation, execution and recap

Office Manager

Slalom Consulting
09.2013 - 02.2014
  • Responsible for all new hire paperwork and technology, ensuring a smooth onboarding process
  • Worked closely with Talent Acquisition team and Human Resources for scheduling, interviewing, new hires and general admin tasks
  • Planned and executed internal employee events for over 100 people
  • This involved finding new venues, negotiating contracts, ordering swag, booking hotel and transportation, and creating/executing a budget
  • Performed every day administrative duties, daily office maintenance including food/supplies ordering and building maintenance

Education

Bachelor of Arts - Communications

University of Connecticut
Storrs, CT
2012

Skills

  • Expense Reporting
  • Legal Administrative Support
  • Strong Problem Solver
  • Meticulous Attention to Detail
  • Business Administration
  • Project Oversight
  • Administrative Support
  • Meeting Planning
  • Presentation Development
  • Office Management
  • Conference Planning
  • Schedule & Calendar Planning

Accomplishments

  • CERTIFICATIONS: Google Project Management Course – In progress

Additional Information

Technical Experience

Microsoft Outlook, Word, Excel, and PowerPoint, Concur, Bluejeans, SharePoint, KACE, Workday, Zoom, Adobe Photoshop, TEAMS, iLearn, Nuance, DocuSign, OneDrive, Google Suite Apps, Slack

Timeline

Executive Assistant to the Head of US Compliance

Beazley Insurance
10.2020 - Current

Senior Executive Administrative Assistant

Gartner Research
07.2019 - 07.2020

Administrative Assistant

Davidson Kempner Capital Management
10.2017 - 05.2019

Executive Assistant to the President

SPEAR Physical Therapy
06.2016 - 01.2017

Client Events Lead

Slalom Consulting
02.2014 - 05.2016

Office Manager

Slalom Consulting
09.2013 - 02.2014

Bachelor of Arts - Communications

University of Connecticut

Similar Profiles

CREATE PROFILE
Danielle Layfield