Danielle LoPorto
New Milford,NJ
Summary
Dedicated Executive Administrative Assistant with years of experience providing high-level support to school leadership. Adept at managing calendars, coordinating meetings, and handling correspondence with discretion. Skilled in event planning and logistics, ensuring seamless operations for school-wide events and meetings. Proficient in office management, budget oversight, and maintaining vendor relationships to support efficient daily operations. Known for strong interpersonal skills and the ability to collaborate effectively with faculty, staff, and parents. Committed to upholding the mission and values of the school while driving administrative excellence.
Overview
9
9
years of professional experience
Work History
Administrative Assistant
Primrose School Of Paramus
01.2024 - Current
- Manage front desk operations, including greeting parents and visitors, answering phone calls, email correspondence and responding to inquiries.
- Maintain and update records of children, staff, and families, ensuring accuracy and confidentiality.
- Facilitate communication between parents and teachers regarding daily activities, events, and child progress.
- Coordinate parent-teacher conferences and meetings, scheduling appointments, and preparing necessary materials.
- Assist in drafting and distributing newsletters, announcements, and other communications to parents and staff.
- Maintaining school website
- Maintaining inventory, sourcing and purchasing supplies to support daily operations
- Organize and coordinate special events, such as holiday parties, field trips, and school performances.
- Arrange logistics for events, including venue booking, catering, transportation, and coordination of volunteers.
- Assist in fundraising activities and campaigns, including tracking donations and maintaining donor records.
- Daily classroom support; maintaining teacher/student ratio, behavioral and academic intervention along with illness/injury response for children.
- Implement and maintain safety protocols and emergency procedures, ensuring the well-being of children and staff.
- Proficient in using office software (e.g., Microsoft Office Suite, Google Workspace) to create documents, spreadsheets, and presentations.
- Familiarity with childcare management software for scheduling, attendance tracking, and parent communication.
- Maintain electronic and paper filing systems, ensuring organization and accessibility of records.
- Participate in staff meetings, training sessions, and professional development opportunities to enhance skills and knowledge.
- Collaborate with teachers, administrators, and support staff to support a positive and inclusive school environment.
- Provide administrative support to the school director or principal as needed, handling confidential information with discretion.
Assistant to the Director
Acton Academy Morristown
09.2021 - 12.2023
- Supported Director of School with all administrative tasks, including talent sourcing, bookkeeping, directing financial operations and administering budgets.
- Issued and managed yearly student contracts.
- Enhanced the efficiency of the Director's daily operations by managing schedules, organizing meetings, and handling correspondence.
- Worked closely with faculty to provide effective assistance for specific aspects of school operation, including managing calendar, scheduling key initiatives, various bookings, sourcing and purchasing supplies, managing social media accounts, organizing community events.
- Continually sought methods for improving daily operations, communications with clients, recordkeeping and data entry for increased efficiency.
Visual and Sales Specialist
The Container Store Inc.
11.2019 - Current
- Worked with sales team to collaboratively reach targets and boost sales, consistently meeting or exceeding personal quotas.
- Managed customer relations and service, prepared original and relevant concept designs for clients suitable to individual requirements.
- Handled day to day accounting processes, reconciled registers and deposits.
Substitute Teacher
New Milford Board Of Education/ Swing Substitutes
09.2015 - 03.2020
- Repeatedly requested instructor for students Pre-K through 12th grade. Experienced in diverse classes, principles, concepts and in-depth subject matter, both regular and special education. Taught core curriculum as well as art, music, phys. ed., and foreign language.
Education
Gallatin School of Individualized Studies
New York University
New York, NY05.2000
The Hudson School
Hoboken, NJ06.1996
Skills
- Exemplary verbal and written communication
- Excellent interpersonal skills
- Computer Literate/PC proficient - Google Suites, Microsoft Office, etc
- Critical thinking and Creative Problem Solving
- Project Management/ Event planning
- Staff Management
- Team Collaboration
- Office Administration
- Multilingual
- Workflow Optimization
Timeline
Administrative Assistant
Primrose School Of Paramus
01.2024 - Current
Assistant to the Director
Acton Academy Morristown
09.2021 - 12.2023
Visual and Sales Specialist
The Container Store Inc.
11.2019 - Current
Substitute Teacher
New Milford Board Of Education/ Swing Substitutes
09.2015 - 03.2020
Gallatin School of Individualized Studies
New York University
The Hudson School