DANIELLE MAULDIN
Magnolia
Summary
Proactive and goal-oriented professional with excellent time management and problem-solving skills. Known for reliability and adaptability, with swift capacity to learn and apply new skills. Committed to leveraging these qualities to drive team success and contribute to organizational growth.
Overview
23
23
years of professional experience
Work History
Supplier Quality Surveillance Invoice/Contract Specialist
WORLEY (Formally Jacobs Engineering)
02.2018 - Current
- Conducted thorough invoice audits, identifying errors and rectifying discrepancies to maintain accurate financial records.
- Reduced payment discrepancies through meticulous reconciliation of invoices with purchase orders and contracts.
- Contributed to successful audit outcomes by providing well-organized documentation and clear explanations of invoice processes.
- Maintained strict confidentiality when handling sensitive financial information, adhering to data protection regulations.
- Set up new contracts within accounting system and input correct terms for future payments.
- Contributed to strong scores on invoice audits with impeccable records.
- Streamlined invoice approval process, reducing manual intervention and speeding up payment cycles.
- Managed high volumes of invoices with exceptional attention to detail, minimizing errors and ensuring timely processing.
- Increased accuracy in financial reporting by diligently reviewing expense coding on invoices before entering them into the system.
- Kept vendor files accurate and up-to-date to expedite payment processing.
- Entered invoices requiring payment and disbursed amounts via check, electronic transfer or bank draft.
- Processed vendor and supplier payments on weekly basis.
- Reconciled accounts receivable to general ledger.
- Ensured timely fulfillment of contractual requirements by closely monitoring progress and addressing potential issues proactively.
- Reviewed subcontractor agreements to ensure compliance with all relevant regulations, minimizing risk exposure.
- Managed full procurement cycle by planning, reviewing, soliciting, awarding, administering and closing out contract to achieve seamless transition at all levels of procurement.
- Maintained digital and paper and contractual files, ensuring compliance with regulatory mandates and company policies.
- Increased operational efficiency through regular audits of existing contracts, identifying opportunities for renegotiation or termination when necessary.
- Reviewed current contracts to identify upcoming contract expirations and coordinated with stakeholders to analyze contract renewals and re-negotiation.
- Adhered to legal and contractual requirements for compliant contract processes.
Supplier Quality Surveillance Technician Supervisor
JACOBS ENGINEERING
04.2011 - 02.2018
- Supervise all SQS (Supplier Quality Surveillance) Technicians for all awarded projects within Jacobs
- Provide 1st line interface between Project SQS Technicians and Department Managers
- Perform Quarterly Audits on Project SQS Technicians, coordinate Project SQS Technician’s workload
- Maintain personal Safety Training as required by JEG and the Department – Defensive Driving, Office Safety Modules, etc
- Research and reproduction of specifications for Project SQS Coordinators and Inspectors
- Assist with phone calls from inspectors in the field, and all 3rd party contract agencies
- Managed multiple projects simultaneously, maintaining strict deadlines for inspections and reporting.
- Employed meticulous attention to detail when reviewing reports from inspectors, ensuring accuracy before submission to clients.
- Identified areas needing improvement within our inspection procedures, proposing actionable solutions that led to measurable results.
- Enhanced communication between inspectors and clients, ensuring a seamless inspection process.
- Oversaw budgeting for the department''s resources, ensuring cost-effective allocation of funds while still meeting project needs and deadlines.
- Established strong relationships with clients and vendors, fostering trust and loyalty in our services.
- Reviewed documentation such as invoices and shipping paperwork for accuracy and compliance.
Supplier Quality Surveillance Technician
JACOBS ENGINEERING
04.2010 - 04.2011
- Create and maintain spreadsheets from the Inspection Database; prepare purchase order folders for inspections, research and reproduction of specifications for Project SQS Coordinators, and Inspectors; send out, prepare, and Inspection Folders to SQS Inspectors; maintain and file Supplier Quality Surveillance Folders / documents and information on JPI and the department network drive; assist with phone calls from SQS Inspectors in the field; able to assist with phone calls from Third Party Contract Agencies; weekly Vendor Data Status Reports to the Inspectors
Resource Coordinator
MOODY INTERNATIONAL
02.2010 - 04.2010
- Locate inspectors for contractual employment and negotiate rates of pay
- Coordinated incoming job requisitions and applications.
- Oversaw and managed on-boarding processes and programs to successfully integrate new, transferred, and promoted employees.
- Enhanced candidate experience by streamlining the recruitment process and implementing efficient communication strategies.
- Negotiated competitive offers with selected candidates that aligned with company compensation guidelines while considering market trends.
- Conducted comprehensive background checks on prospective hires to mitigate potential risks associated with employment decisions.
Project Coordinator
MOODY INTERNATIONAL
12.2008 - 02.2010
- Supervised and directed third-party inspections worldwide
- Coordinated field staff and manpower support per client requirements
- Received, reviewed, and distributed inspection packages, including Quality Plans and ITP’s
- Received, reviewed and distributed inspection reports, releases, non conformity and documentation
- Maintained inspection cost control, budgets,and inspection schedules
- Maintained client relationships and built future development
- Approved and tracked field staff payroll
- Reviewed and approved client invoicing
- Attended client meetings as requested
- Maintained and managed client specific inspector approval process and continued acceptance criteria
- Supervised multiple projects from project start through delivery by prioritizing needs and delegating assignments.
- Prepared meeting agendas and minutes for distribution and record keeping.
- Created job files for each project and maintained current data in each file.
- Managed budgets effectively, ensuring resource allocation was optimized for maximum project success.
- Maintained database and spreadsheets with accurate inventory and status.
- Tracked hours and expenses to keep project on task and within budgetary parameters.
Administrative Assistant II (Senior)
MOODY INTERNATIONAL
01.2008 - 12.2008
- Assisted project coordinators with all administrative functions such as printing inspection packages, contacting and checking availability of field staff, travel arrangements, time sheets, data entry, desk coverage, and many other clerical tasks
- Streamlined workflows for increased efficiency in the inspection process, resulting in faster turnaround times.
- Established strong relationships with clients and vendors, fostering trust and loyalty in our services.
- Developed detailed reports on completed inspections, providing critical information for decision-making processes.
- Enhanced communication between inspectors and clients, ensuring a seamless inspection process.
- Managed multiple projects simultaneously, maintaining strict deadlines for inspections and reporting.
- Provided outstanding customer service in addressing client concerns or questions related to their inspections or reports.
- Oversaw budgeting for the department''s resources, ensuring cost-effective allocation of funds while still meeting project needs and deadlines.
Education Secretary
ITT TECHNICAL INSTITUTE
06.2004 - 01.2008
- Established and properly maintained an effective record keeping system for correspondence, reports, supplies and other sources of information
- Coordinated other functions within a defined area as assigned, servicing as an effective liaison between supervisor and internal and external contacts
- Planned and coordinated graduation and all reoccurring events
- Maintained/audited instructor and student files
Accounts Receivable
BAYOU CITY GLASS
03.2003 - 04.2004
- Handled requests for payment application status and payment, billing, business-critical issues and refunds
- Maintained invoice accounts; coordinating monthly transfer to accounts receivable account; verifying totals; preparing report
- Reduced aged accounts receivable balances through diligent follow-up on outstanding claims
- Collected and recorded payments from delivery customers and sent checks to accounts receivable for processing
- Supported internal audits by providing comprehensive documentation of accounts receivable activities as needed.
Cashier
SEARS ROEBUCK & CO.
10.2001 - 10.2003
- Accepted custody of cash receipts and fee payments
- Maintained cashier’s change fund and accounts for daily cash receipts, and prepared daily bank deposits, all in accordance with established procedures
- Involved in the use of personal computers, and a variety of software and conventional office equipment
- Built relationships with customers to encourage repeat business.
Education
Certificate -
JACOBS MANAGEMENT LEADERSHIP COURSE
HOUSTON, TX08.2014
High School Diploma - undefined
SPRING HIGH SCHOOL
SPRING, TX05.2002
Skills
- Knowledge of office administrator responsibilities, systems and procedures
- Hands on experience with office machines
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills
- Strong organizational and planning skills in a fast-paced environment
- Quality assurance
- Contract proposals
- Attention to detail
- Contract terms negotiation
- Invoice processing
- Expense tracking
Affiliations
- Jacobs Future Houston Leadership Association
- Annual Ronald McDonald Volunteer (Mogas Industries Affiliation)
Timeline
Supplier Quality Surveillance Invoice/Contract Specialist
WORLEY (Formally Jacobs Engineering)
02.2018 - Current
Supplier Quality Surveillance Technician Supervisor
JACOBS ENGINEERING
04.2011 - 02.2018
Supplier Quality Surveillance Technician
JACOBS ENGINEERING
04.2010 - 04.2011
Resource Coordinator
MOODY INTERNATIONAL
02.2010 - 04.2010
Project Coordinator
MOODY INTERNATIONAL
12.2008 - 02.2010
Administrative Assistant II (Senior)
MOODY INTERNATIONAL
01.2008 - 12.2008
Education Secretary
ITT TECHNICAL INSTITUTE
06.2004 - 01.2008
Accounts Receivable
BAYOU CITY GLASS
03.2003 - 04.2004
Cashier
SEARS ROEBUCK & CO.
10.2001 - 10.2003
High School Diploma - undefined
SPRING HIGH SCHOOL
Certificate -
JACOBS MANAGEMENT LEADERSHIP COURSE
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