Gretchen Colbert
Pittsburgh,PA
Summary
A dedicated and proactive administrative professional with 20+ years of experience providing high quality administrative support in legal and corporate environments. A proven track record in preparing and revising presentations and documents for executive level meetings, ensuring clear communication and professionalism. Expert in managing complex calendars, prioritizing tasks, and facilitating seamless interactions between executives. Adept at troubleshooting issues related to office and its policies and procedures with a commitment to resolving inquiries promptly and efficiently. Experienced in financial oversight and analyzing accounting statements. Strong communicator and liaison capable of addressing a wide range of inquiries and handling confidential information with discretion and integrity.
Overview
21
21
years of professional experience
1
1
Certification
Work History
Executive Assistant/Office Manager
Carnegie Mellon University
01.2003 - Current
- Prepare and revise PowerPoint presentations and pre-read materials for executive and VP, ensuring clarity and professionalism
- Coordinate agendas, minutes, and meeting materials for campus community, management team, and BOT committees/meetings
- Manage executive calendars, prioritized tasks, and facilitated communication with management team and academic community
- Handle inquiries and resolve issues concerning office and university policies and procedures, referring complex matters to supervisors when necessary
- Participate in reviewing and analyzing monthly accounting statements, reconciling accounts, and resolving discrepancies
- Prepare correspondence, reports, newsletters, and other documents on behalf of executive and VP
- Streamline executive communication by managing emails, phone calls, and scheduling appointments
- Serve as a liaison between departments to facilitate effective communication throughout the company
- Lead staff and vendors in providing high level of service for owner and guests
- Assist in the development of company policies and procedures, contributing to a more organized work environment.
Education
Administrative Professionals Training Program -
05.2022
Skills
- Administrative Support
- Business Correspondence
- Financial Oversight
- Calendar/Office Management
- Communication
- Problem Resolution
- Time Management
- Organization
- Resourceful
Certification
Notary Public, Pennsylvania, 03/03/23, 03/03/27
Timeline
Executive Assistant/Office Manager
Carnegie Mellon University
01.2003 - Current
Administrative Professionals Training Program -
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