Danielle Quigley

Administrative Assistant:

• Set up jobs in Construction software for billing, cost & time entry
• Attend and contribute to monthly status meetings with President & Superintendents
• Place concrete orders ensuring correct contract requirements are met
• Enter & update miss utility tickets
• Monthly State Highway Administration payment verification
• Request and track Certificates of Insurance for each project
• Manage fuel cards for employees
• Maintain correspondence & job-related databases
• Process cost transfers

Accounts Receivable:

• Work closely with Project Managers/Superintendents to ensure all jobs are billed timely and correctly
• Reduce late payments by maintaining strong relationships with clients and implementing effective follow-up procedures
• Collect, process & prepare daily cash receipts
• Support month-end closing activities, ensuring accuracy in financial records

Accounts Payable:

• Approve AP invoices
• Respond to vendor inquiries
• Reconcile vendor statements
• Process check requests
• Enhance vendor relationships through timely payments and clear communication channels
• Manage a high volume of invoices, prioritizing payment schedules to optimize cash flow and maintain strong vendor relations
• Prepare & process bi-weekly check run

• Enhanced customer satisfaction by providing attentive service and addressing inquiries in a timely manner.
• Maintained an organized and visually appealing store environment, contributing to a positive customer experience
• Assisted in inventory management, ensuring accurate tracking of products and timely restocking of items
• Handled a high volume of customers at one time in an organized and timely manner
• Processed cash and credit card payments
• Assisted customers in booking classes & birthday parties
• Ensured safety of all participants through strict adherence to gym rules, equipment maintenance, and proper spotting techniques
• Maintained accurate records & assisted with filing

• Enhanced customer satisfaction by promptly addressing inquiries and providing accurate information.
• Streamlined front desk operations for increased efficiency by effectively managing phone calls, emails, and walk-in clients.
• Maintained a well-organized reception area with updated materials, contributing to a welcoming environment for visitors.
• Maintained schedule for multiple meeting rooms
• Prepared & placed monthly supply order
• Supported accounting department with invoice processing and data entry tasks
• Provided exceptional customer service while greeting visitors and directing them to appropriate staff members or meeting locations.