Danielle Stoll
Ponca City,US
Summary
Manager with years of expertise in optimizing office operations and enhancing customer relations. Proficient in QuickBooks, logistics, and inventory management, successfully driving efficiency and compliance in diverse environments. I am committed to leveraging organizational skills and strategic planning to streamline processes and achieve business objectives.
Overview
25
25
years of professional experience
Work History
Office Manager and Legal Assistant
Holmes Yates and Johnson
06.2025 - Current
- Managed daily office operations, ensuring efficiency and organization across all departments.
- Quickbooks for accounts receivable and payable. Some light bookkeeping.
- Handled sensitive information with discretion, maintaining confidentiality of company documents and personnel records.
- Coordinated projects, for community outreach. Some examples include Ponca City Pie Partner, Goblins on Grand, firm photos for newspaper promotional.
- Conducted ADP payroll for all employees and time keeping manager.
- Oversaw vendor relationships, negotiating contracts to ensure quality services and cost-effectiveness.
- Preparations of legal documentation for multiple cases and legal actions.
- Responsible for lawyer's billing, collections, record keeping for clients, journal entries, garnishment tracking.
Office Manager
Gateway Labs
06.2024 - 07.2025
- Manage QuickBooks invoicing and payment documentation, ensuring timely customer transactions.
- Generate daily aging reports, follow up on payments, and coordinate customer pickups efficiently.
- Maintain client communication regarding test results and compliance, enhancing customer relations and maintaining regulatory compliance standards for OMMA.
- Organize electronic and hard copy files, verifying completion for accurate record-keeping. Plan driver routes and oversee sample pickups, optimizing logistics and resource allocation to orchestrate routes on application Track-Pod.
- Streamline client documentation processes through QuickBooks invoicing, test result management, and compliance tracking, ensuring systematic data organization.
- Direct laboratory operations through Labware system implementation, managing inventory control and coordinating client sample processing workflows.
Owner/Founder
Ruby Nutrition Ponca City, Ok and Gold Nutrition Winfield, KS
02.2020 - 04.2024
- Co-founder and creator, started company from scratch. Designed buildout, created logo and promotional items, built new inventory stock, and promotional outings and consumer outreach.
- Responsible for all daily operations, customer service, hiring, scheduling, ordering, payroll on Gusto.
- Generated online clientele, created and controlled social media accounts on many platforms.
- Event coordinator in the community, special projects events and fundraising.
- Bookkeeping on QuickBooks.
- Created retail revenue just over $500,000.00 for both locations, started with $25,000 budget.
Dental Assistant
Blackwell Dentistry
01.2019 - 02.2020
- Patient compassion, efficiency, organization, teamwork, dental procedure prep, Digital X-Ray skills.
- Experience with Invisalign and braces, placing and removing brackets.
- Worked with sedation patients, and long procedures, setup and tear down, OSHA required cleanup.
- Other skills include patient communication, flexible scheduling, and room preparations, basic knowledge of insurance requirements.
- Rescheduling and explaining procedures to patients.
Real Estate Agent
Century 21
01.2018 - 02.2019
- Assessing clients' needs and financial abilities to propose solutions that suit them.
- Interviewing potential clients to understand their property needs and financial situation.
- Showing properties to potential buyers and renters. Promoting sales of properties through advertisements, open houses, and participation in multiple listing services.
- Preparing documents such as representation contracts, purchase agreements, closing statements, deeds and leases.
- Cooperating with appraisers, escrow companies, lenders and home inspectors. Staying updated with real estate laws and trends.
Store Manager
Cash N Gold
03.2010 - 08.2012
- Certified Gemologist.
- Duties included but not limited to testing and buying gold, silver, and diamonds.
- Opening and closing duties, bank drop offs and pickups.
Secretary Clerk
Moore Public Schools
05.2000 - 09.2009
- Responsible for payroll to employees on Excel spreadsheet.
- Dispatch calls to employees and to relay information to all inquiring persons.
- Help train new employees with HIPAA and testing for CDL class B, training of procedures and other orientation.
- Managed office equipment and office space.
Education
High School Diploma -
Moore High School
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Rose State
OREC Certification - undefined
Oklahoma Real Estate Commission
Dental Assistant Certification - undefined
Advanced Dental Assistant Academy, LLC
Skills
- QuickBooks (Skillful)
- Excel (Experienced)
- Customer Service (Expert)
- Inventory Management (Experienced)
- Documentation (Skillful)
- File Management (Experienced)
- Payroll (Skillful)
- Word (Skillful)
- Office Management (Experienced)
- Data Entry (Experienced)
- Logistics (Skillful)
- Typing (Experienced)
Timeline
Office Manager and Legal Assistant
Holmes Yates and Johnson
06.2025 - Current
Office Manager
Gateway Labs
06.2024 - 07.2025
Owner/Founder
Ruby Nutrition Ponca City, Ok and Gold Nutrition Winfield, KS
02.2020 - 04.2024
Dental Assistant
Blackwell Dentistry
01.2019 - 02.2020
Real Estate Agent
Century 21
01.2018 - 02.2019
Store Manager
Cash N Gold
03.2010 - 08.2012
Secretary Clerk
Moore Public Schools
05.2000 - 09.2009
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Rose State
OREC Certification - undefined
Oklahoma Real Estate Commission
Dental Assistant Certification - undefined
Advanced Dental Assistant Academy, LLC
High School Diploma -
Moore High School