Danielle Wallace
Plantation,FL
Summary
Qualified Executive Assistant / Office Administrator with extensive experience in managing office operations, coordinating schedules, and maintaining efficient workflows. Proven track record in streamlining administrative processes and supporting executive teams. Demonstrated expertise in multitasking and communication skills, ensuring smooth day-to-day operations.
Overview
10
10
years of professional experience
Work History
Office Administrator
FIRST TRANSIT / TRANSDEV
05.2020 - Current
- Assisted in the preparation of reports, presentations, and correspondence for senior management
- Supported the finance department in processing invoices, expense reports, and payroll documentation accurately and on time
- Organized company events such as conferences or team-building activities to foster employee engagement
- Provided administrative support during budget planning process by compiling data and generating financial reports
- Prepared agendas for meetings; took minutes during meetings; distributed minutes after each meeting
- Oversaw mail distribution within the office; prepared outgoing mail/packages for shipment
- Maintained accurate records of office expenses/budgets
- Managed office calendar, scheduling appointments and meetings for staff members
- Assisted with onboarding of new employees; prepared necessary paperwork and facilitated orientation process
- Created and maintained electronic filing system to ensure easy access to important documents
- Prepared reports, presentations, and other business documents as requested by management team
- Served as liaison between different departments within the organization, facilitating effective communication and collaboration
- Developed and implemented office policies/procedures to improve overall efficiency
- Maintained confidentiality of sensitive information at all times in accordance with company policies/regulations
- Trained new administrative staff members on office procedures and protocols
- Managed the Payroll department & Time approvals
Executive Assistant/ Human Resources
Audio One
11.2019 - 06.2021
- Calculate Payroll Hours
- Process New Hires
- Create employee contracts
- Data entry via QuickBooks
- Accounts receivable
- Assistant to the CEO/CFO/Chief Project Manager/Chief Engineer
- Purchase equipment for current & upcoming Projects/Set up service calls
- Confirm warehouse inventory
Dispatch/Supervisor
First Transit
03.2019 - 12.2019
- Oversees road service assigned carriers by tracking trip performance metrics and route efficiency
- Daily reports and clerical duties
- Act as liaison between the carrier and emergency services.
- Payroll Clerk Assistant (proficient in time force & ADP)
- Supervisor
Customer Service Lead/Administrative Assistant
Coit Cleaning & Restoration
01.2016 - 02.2019
- Supervised Inbound & Outbound call center, Scheduling appointments, Scanning, Creating & filing Invoices, Routing
- Trained staff on ordering systems & script training
- Trained in accounting, also proficient in excel.
- Assisted in accounting (Accounts receivable) & Bookkeeping
- Administrative assistant
Education
Accounting Operation (Online course) -
Sheridan technical college
Hollywood, FL11.2023
High School Diploma - undefined
South Plantation High School
Plantation, FL06.2012
Skills
- Accounting software
- Financial reporting
- Accounting assistant
- Office Administration
- Attention to detail
- 70 WPM typing speed
- Professional phone etiquette and well-spoken
- Financial reporting software
- Fast learner
- Communication Skills
- Google Docs
- Accounts Payable
- Accounts receivable
- Financial software
- Microsoft Outlook
- Detail Oriented
- Customer service
- Basic Accounting
- Dispatch & Routing, filing, scanning, & organizing
- Human Resources
- Payroll processing
- Office Management
- Excel
- Microsoft Office
- Microsoft Word
- Executive administrative support
- World Class Customer Service
- Office Assistant
- QuickBooks certified
- Microsoft Outlook Calendar
- Multitasking
Timeline
Office Administrator
FIRST TRANSIT / TRANSDEV
05.2020 - Current
Executive Assistant/ Human Resources
Audio One
11.2019 - 06.2021
Dispatch/Supervisor
First Transit
03.2019 - 12.2019
Customer Service Lead/Administrative Assistant
Coit Cleaning & Restoration
01.2016 - 02.2019
High School Diploma - undefined
South Plantation High School
Accounting Operation (Online course) -
Sheridan technical college