D'ANNE GOLDSTEIN
Executive Assistant/Project Management
Colorado Springs,CO
Summary
Detail-oriented team player with strong organizational skills. Ability to handle multiple projects simultaneously with a high degree of accuracy.
Overview
26
26
years of professional experience
1
1
Certification
1
1
year of post-secondary education
Work History
Executive Assistant
UCHealth Medical Group
Colorado Springs, CO
06.2021 - 10.2024
- Handled confidential and sensitive information with discretion and tact.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Served as a liaison between departments to facilitate effective communication throughout the company.
- Organized and coordinated conferences and monthly meetings.
- Coordinated events for staff members, promoting team-building activities and boosting morale within the workplace.
Executive Assistant
The Stuart Group
Colorado Springs, CO
11.2020 - 06.2021
- Developed polished and successful sales presentations to highlight product benefits, quality, and advantages against competitors.
- Maintained detailed property lists in PPAR and Trello to accurately promote properties and meet client needs.
- Contributed to smooth business operations by planning and organizing meetings and conferences, including conference calls.
- Prepared documents, reports, and presentations for executives and board members using advanced software proficiencies.
- Managed administrative functions, including complex calendar management with focus on proper allocation of executive availability.
- Produced accurate office files, updated spreadsheets, and crafted presentations to support executives and boost team productivity.
- Improved contract to close process by completing all processes 100% on time.
Administrative Assistant III
BEACON HEALTH OPTIONS
Colorado Springs, CO
07.2017 - 11.2020
- Team support of Vice President and C-Level executives
- Draft professional memos, letters, and marketing copy to support business objectives and growth
- Provide logistical support for programs, meetings, and events, including room reservations, agenda preparation, and calendar maintenance
- Identify and recommend changes to existing processes to improve accuracy, efficiency, and quality service
- Increased office-wide Microsoft software support and training, including troubleshooting issues, and optimizing usage, particularly SharePoint
- Perform research to collect and record contractual data to capture 100% of submission
- Participate in project meetings, transcribed meeting minutes, facilitated zoom meetings, and tracked project statuses
Project Coordinator
BEACON HEALTH OPTIONS
Colorado Springs, CO
04.2016 - 07.2017
- Coordinated Colorado Opportunity Project for Medicare/Medicaid (MMP) program, and Accountable Care Collaborate (ACC) in Pueblo, La Junta, and San Luis Valley.
- Oversaw training tracking program to meet contract deliverables by learning all open projects, managing meetings, materials, material development, and creating professional meeting packets.
- Increased community outreach by 25% from previous year.
- Acted as subject matter expert and coordinator on project to redesign all SharePoint sites both internal and externally facing.
- Coordinated presentations for customers and project members detailing project scope, progress and results, keeping all entities well-informed of milestones and goals.
- Planned and arranged meetings with external organizations and individuals, enabling all parties to meet and discuss project progress.
- Coordinated and executed all elements of stakeholder events including logistics, budgets, venue selection, activity planning, transportation, and entertainment.
- Oversaw onboarding and mentorship, planned, and executed meetings and developed project documentation.
Executive Assistant
VASCULAR CENTER OF COLORADO
Colorado Springs, CO
06.2015 - 03.2016
- Supported staff at all levels with excellent internal customer service.
- Improved process for scheduling patients by moving scheduling from paper to electronic process.
- Taught MS Office software to staff.
- Proficiently arranged office parties and recognition events while staying 10% under budget.
- Managed administrative functions, including complex calendar management with focus on proper allocation of executive availability.
- Developed and updated spreadsheets and databases to track, analyze and report on performance.
- Orchestrated successful conferences, including associated travel for all speakers and attendees, facilities, and support services.
- Updated executives on changing business needs by thoroughly documenting internal and client meetings.
Business Unit Administrative Assistant
FRESENIUS MEDICAL CARE
Greenwood Village, CO
09.2009 - 05.2015
- Delivered professional assistance to all management levels while expertly running all floor operations from ordering supplies to managing computer equipment and successfully controlling supply ordering resulting in 20% budget savings.
- Drove operational improvements which resulted in savings and improved profit margins.
- Answered telephone calls to field inquiries from clients, vendors and various other callers seeking information.
- Prepared and distributed team-based communications to foster collaboration and enhance team morale.
- Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
- Created and maintained detailed administrative processes and procedures to drive efficiency and accuracy.
Administrative Assistant
Alliance Data Systems
Westminster, CO
09.1998 - 09.2009
- Expertly multitasked duties for one director and several managers, as well as 10 supervisors and 60 employees, in both Customer Service and Collections departments by arranging travel and appointments.
- Successfully implemented online forms to replace paper forms for many functions thus cutting paper costs by 50%.
- Quickly learned how to set up new hires with security access
- Streamlined reporting process by creating Access database of all employees
- Expertly arranged travel, managed calendars for upper management, organized large meetings, and completed expense reports.
- Created and maintained location intranet website.
- Supported efficient meetings by organizing spaces and materials, documenting discussions distributing meeting notes.
- Generated reports and typed letters in Word and prepared PowerPoint presentations.
Education
Bachelor of Science - Project Management
Colorado State University - Global Campus
Englewood, CO08.2020
MBA - Healthcare Administration
Colorado State University-Global Campus
Denver CO 09.2023 - Current
Skills
- Meeting Management
- Presentation Materials
- Educational Background
- Ability To Communicate Clearly
- Company Policies And Procedures
- Scheduling
- Attention To Detail
- Written And Verbal Communication
- Meetings
- Expense Reporting
- Information confidentiality
- Meeting planning
- Calendar Management
- Master calender management
- Process Improvement
Certification
- Colorado Notary Public
Volunteerism
- Portrait Photographer for the Magic Hour Foundation
Timeline
MBA - Healthcare Administration
Colorado State University-Global Campus
09.2023 - Current
Executive Assistant
UCHealth Medical Group
06.2021 - 10.2024
Executive Assistant
The Stuart Group
11.2020 - 06.2021
Administrative Assistant III
BEACON HEALTH OPTIONS
07.2017 - 11.2020
Project Coordinator
BEACON HEALTH OPTIONS
04.2016 - 07.2017
Executive Assistant
VASCULAR CENTER OF COLORADO
06.2015 - 03.2016
Business Unit Administrative Assistant
FRESENIUS MEDICAL CARE
09.2009 - 05.2015
Administrative Assistant
Alliance Data Systems
09.1998 - 09.2009
Bachelor of Science - Project Management
Colorado State University - Global Campus
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