Daphne Kay Slaughter, CRA

Pre-award:

• Prepare the necessary documents for the principal investigator and subaward requests, including internal documents such as the Business Proposal Form, as well as the sponsor-required documents.
• Prepare comprehensive grant checklists tailored to Request For Proposal reviews.
• Ensure timely application processing, aligned with Office of Research submission policies.
• Enter administrative details in online forms.
• Ensure that the requested administrative details are provided accurately to the PI and prime.
• Coordinate Just-In-Time requests efficiently.
• Ensure accurate upkeep of the pre-award dashboard.
• Ensure current Template files are up to date.
• Revise support, other support documents as required.

Post Award

• Facilitate the activation of cost centers aligned with grant requirements.
• Coordinate the setup of key agreements via Materials Transfer Agreement, Data Transfer Use Agreement, Business Associate Agreement, Professional Services Agreement, Memorandum of Understanding, and Subcontracts.
• Assist the Senior Research Finance Administrator in monitoring agreement expenses.
• Conduct rebudgeting alongside the Senior Research Finance Administrator.
• Oversee continuations of cost centers, including Business Proposal Forms, budgets, and Conflicts of Interest.
• Ensure key personnel's efforts are being reported on time and effort.
• Manage no-cost extensions, prior approval requests, and carryover requests in collaboration with the Department and the Research Finance Administrator.
• Facilitate project changes, such as the transfer of awards, changes of scope, and key personnel changes.
• Conduct regular meetings with PIs and the Senior Research Finance Administrator to discuss project progress.
• Review and sign off on check requests before moving them to the Senior Research Finance Administrator for signature.
• Prepare detailed progress reports and proficient RPPRs efficiently.
• Maintain the Grants CC spreadsheet with cost center updates.
• Maintain current template files for grant applications, internal grant processes.
• Maintain the research guide.

Pre-award:

• Work with faculty to identify funding opportunities
• Notify LifeSpan Office of Research (LOR) of Intent to Apply
• Provide a checklist detailing requirements and responsibilities of submission
• Assist faculty in the preparation of the budget, internal documents, and uploading for submission.

Post-award:

• Management of monthly time and effort certification.
• Preparation of reimbursement requests and track signatures and approvals through to LOR
• Prepare invoicing for those projects not invoiced by LOR based on agreements
• Assist faculty with required progress reports
• Prepare quarterly financial projections to manage projects along with the Principal investigators (PIs)
• Support PIs with ordering and purchasing allowable items for research
• Submit cost transfers, personnel, and non-personnel, as needed, to accurately represent the activity of the project.
• Administrative: Maintain database of active awards for the Department of Pediatrics for the fiscal year
• Update expense tracking sheet as expenses are submitted to LOR for reimbursement
• Update Kronos allocations as needed
• Review DataWatch reports monthly
• Review incentive / restricted budget

• Coordinate work for group of Grants and Contracts Administrators, ensuring proper distribution of assignments, as well as liaise with departmental administrators in each department
• Serve as the point person for team members as well as faculty and staff within departments and appropriately respond to questions and concerns regarding research administration
• Review RASR team members work to ensure completeness, accuracy, and timeliness with respect to pre-award submission as well as post-award reporting and sponsor requests
• Work with RASR management on ways to work with other central offices (ORA, OSP, TBS, DOCR, etc.) on how to leverage the opportunity to work together
• Develop these relationships in positive ways, encouraging participation by all team members
• Proactively identify ways in which we can streamline processes for faculty which will reduce the administrative burden for them
• Pre-award: Develop working relationship with faculty and staff within departments to prepare accurate and timely grant and contract submissions, taking into consideration both Duke and sponsor guidance
• Manage federal and foundation submissions and deadlines among Duke SOM Department of Neurology
• Coordinate workload between RASR team members
• Ensure team members have the training and resources necessary to complete transactional work
• Post-award: Manage post-award portfolio for faculty, including accurate and timely projection reporting and subsequent dissemination of this information to faculty members
• Maintain accountability for communication and escalation of portfolio to manager as well as business unit team member
• Timely reconciliation of trial trackers, invoicing, and accounts receivable postings or confirmation that team member is completing these tasks
• Run appropriate post-award reports to monitor the compliance of specified portfolio
• Other: Interpret institutional departmental policies and procedures and apply them to situations as they arise
• Timely response to communication requests (via meetings or email)
• Attendance and maintenance of formal training requirements
• Performance management of team members, providing coaching and feedback as needed
• Provide management reporting and support decision making, as necessary, to Unit leadership

• Responsible for cradle to grave of research awards including proposal administration and submission, budget development, preparation of daily transactions, maintenance of financial records, invoicing and reporting
• Pre award management includes working with faculty to submit in a timely and meticulous manner to external sponsors (Federal, private and industry) through collaboration with the UNC Office of Sponsored Programs
• Post award management for reporting purposes to maintain accurate financial systems including daily reports on contracts and grant and processing of precise monthly reports and close outs
• Post award management for compliance; to ensure that all University transactions and systems are within sponsor requirements and adjustments made as needed
• Comprehensive knowledge of generally accepted accounting principles, UNC policies and procedures to review and approve accounting procurement transactions including vouchers, journal entries and travel
• Management of effort allocations, retroactive salary adjustments and review of effort certification

• Financial post award management including but not limited to the managing of project activity in a manner that is accurate, thorough and compliant in respect to agency and UNC guidelines
• Projects are monitored closely to prevent overruns as well as salary sourcing to appropriate projects
• Post award management for reporting purposes to maintain accurate financial systems including daily reports on contracts and grant and processing of precise monthly reports and close outs
• Post award management for compliance; to ensure that all University transactions and systems are within sponsor requirements and adjustments made as needed
• Pre award management includes working with faculty to submit in a timely and meticulous manner to external sponsors (Federal, private and industry) through collaboration with the UNC Office of Sponsored Programs

• Assist Principal Investigators (PIs) with all aspects of the pre-award grant application process
• Financial management in a variety of business and records functions for awards primarily in the department of Biology and Chemistry
• Assess and resolve problems in regard to policy and procedures of State, University or Sponsor nature
• Administrative support to PIs and project staff with preparation and approval of expenditures
• Monthly reconciliation between Banner and E~print reports for compliance
• Assist in the hiring of project personnel; prepare and/or approve payroll forms and closely monitor all who are paid from grant funds
• Act as liaison between PIs and other campus personnel; including the Office of Contracts and Grants, Sponsored Programs, Human Resources, Provost’s Office, Graduate School, Purchasing, Accounts Payable, department heads and staff
• Assist in the implementation of policies and procedures set forth by the Associate Dean for Research for the purpose of supporting research in the College of Arts and Sciences

• Oversee day to day financial activities of the Dean’s office and in collaboration with the six School of Education (SOE) departments
• Monitor and update regularly internal policies and procedures in accordance with University and State requirements in order to meet the business needs of SOE
• Overall responsible for the financial management of the SOE’s approximate ten million dollar state budget and various other funding sources such as discretionary, trusts and overhead

• Special assignments: Represented the Office of Contracts and Grants in implementing Banner Finance at UNCG as a member of the university-wide team and presenter as needed
• Contributing member of SPARTAN team creating curriculum for UNCG certification program for research administrators and presenter for the first SPARTAN training class, Research Administration 101, and the Pre-Award Administration Class

• Specialized in auditing nonprofit and governmental organizations, including preparation of financial statements
• Bookkeeping and tax preparation (corporate and individual)
• Preparation of financial statements for corporate clients
• Special assignment: Assisted the State Bureau of Investigation in a significant fraud case