Summary
Overview
Work History
Education
Skills
Timeline
Generic

DAPHNIE MARSHALL

North Las Vegas,NV

Summary

Meticulous Office Manager with proven performance in streamlining office protocols. Master in conflict resolution and inventory management. Distinguished history of reliability and effective budgeting. Precise Accounts Payable Specialist with 5 years of experience. Conscientious Front Office Manager with expertise in operational administration demonstrated over 5 years of experience. Focused and detail-oriented with strong knowledge of accounting best practices for reconciliation and reporting. Well-versed in prioritizing projects and leading staff initiatives to optimize performance. Organized Office Manager with noted experience in administrative management. Prioritize projects and multitask effectively to achieve project goals. Methodical and detail-oriented team player with expertise in team leadership. Offering these skills and strong work ethic.

Overview

40
40
years of professional experience

Work History

Administrative Assistant

Taylor International Corp
04.2020 - 06.2024
  • Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
  • Restocked supplies and placed purchase orders to maintain adequate stock levels.
  • Executed record filing system to improve document organization and management.
  • Scheduled office meetings and client appointments for staff teams.
  • Developed and updated spreadsheets and databases to track, analyze, and report on performance and sales data.
  • Created and maintained detailed administrative processes and procedures to drive efficiency and accuracy.
  • Manage project accounting functions, including job setup, budget tracking, contract administration, and change order processing.
  • Prepare, review, and submit monthly AIA (Application for Payment) billings and owner invoices in accordance with contract terms.
  • Monitor and track subcontractor and vendor invoices, lien waivers, and compliance documentation to ensure timely payments.
  • Support project managers with project budget tracking, forecasting, and cost
  • Coordinate and track project change orders, ensuring appropriate approvals and budget updates.
  • Reconcile project costs, vendor payments, and retention balances.
  • Collaborate with the finance team to ensure accurate revenue recognition and reporting.
  • Work with project teams to ensure contract compliance, insurance certificates, and bonding requirements are met.
  • Maintain organized project accounting files, both digitally and physically, for audit and management purposes.
  • Support internal and external audit requests related to project financials.
  • Assist with other accounting and administrative duties as assigned by leadership.

Accounts Payable Specialist, Office Manager

A Central Janitorial
04.2017 - 03.2020
  • Coordinated dispatching of jobs and maintained direct contact with staff.
  • Reply to all incoming email, work closely with the owner to keep accurate records.
  • Proficient in MS Word, Excel and PowerPoint
  • Managed budgets, appointment scheduling, employee and event itineraries and accounts to improve productivity initiatives.
  • Communicated corporate objectives across divisions through regular correspondence and scheduled status updates.
  • Performed research to collect and record industry data.
  • Sourced vendors for special project needs and negotiated contracts.
  • Processed invoices and expenses using QuickBooks to facilitate on-time payment.
  • Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
  • Sorted and distributed office mail and recorded incoming shipments for corporate records.
  • Assist where needed

Administrative Assistant III

City of Las Vegas Municipal Court
11.1984 - 12.2009
  • Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
  • Restocked supplies and placed purchase orders to maintain adequate stock levels.
  • Executed record filing system to improve document organization and management.
  • Scheduled office meetings and client appointments for staff teams.
  • Developed and updated spreadsheets and databases to track, analyze, and report on performance and sales data.
  • Created and maintained detailed administrative processes and procedures to drive efficiency and accuracy.
  • Manage project accounting functions, including job setup, budget tracking, contract administration, and change order processing.
  • Prepare, review, and submit monthly AIA (Application for Payment) billings and owner invoices in accordance with contract terms.
  • Monitor and track subcontractor and vendor invoices, lien waivers, and compliance documentation to ensure timely payments.
  • Support project managers with project budget tracking, forecasting, and cost
  • Coordinate and track project change orders, ensuring appropriate approvals and budget updates.
  • Reconcile project costs, vendor payments, and retention balances.
  • Collaborate with the finance team to ensure accurate revenue recognition and reporting.
  • Work with project teams to ensure contract compliance, insurance certificates, and bonding requirements are met.
  • Maintain organized project accounting files, both digitally and physically, for audit and management purposes.
  • Support internal and external audit requests related to project financials.
  • Assist with other accounting and administrative duties as assigned by leadership.

Education

Bachelor of Arts - Business Administration And Management

Western Governors University
Salt Lake City, UT

Associate of Arts - Business Administration

College of Southern Nevada
Las Vegas, NV
08.2021

Skills

Performance Management

  • Procore Cerified
  • Relationship Building
  • Data Entry and 10-Key
  • Financial Recordkeeping
  • Accounts Receivable
  • Attention to Detail
  • Accounts Payable
  • Proactive and Self-Motivated
  • Customer Service Management
  • Handling Confidential Materials
  • Documentation and Recordkeeping
  • Friendly and Relatable
  • Administration and Operations
  • Microsoft Office

Timeline

Administrative Assistant

Taylor International Corp
04.2020 - 06.2024

Accounts Payable Specialist, Office Manager

A Central Janitorial
04.2017 - 03.2020

Administrative Assistant III

City of Las Vegas Municipal Court
11.1984 - 12.2009

Bachelor of Arts - Business Administration And Management

Western Governors University

Associate of Arts - Business Administration

College of Southern Nevada

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