Dara Stevens Keefer

• Developed policies, procedures, and short-term and long-term goals for the organization.
• Collaborated with staff members to ensure operational efficiency of the organization.
• Provided leadership and guidance on budgeting decisions to maximize resources available.
• Oversaw daily administrative tasks such as payroll processing, accounts payable and receivable management.
• Initiated projects aimed at improving customer service standards across departments.
• Cultivated and maintained positive working relationships with employees, executives and other stakeholders.
• Determined performance goals and offered tactics for achieving milestones.
• Coordinated work across departments to keep teams on track with company goals.
• Provided organizational leadership and collaborated with executive partners to establish long-term goals, strategies and company policies.
• Hired, trained and mentored [Number] staff members to maximize productivity.
• Developed and implemented project plans, budgets, and schedules.
• Organized subcontractors to ensure timely completion of projects.
• Monitored the progress of construction projects ensuring quality control standards were met.
• Assessed project risks and developed mitigation strategies.
• Reviewed architectural plans for accuracy and completeness.
• Negotiated contracts with vendors, suppliers, contractors, and other stakeholders.
• Coordinated with architects, engineers, surveyors, inspectors, and other specialists throughout the duration of the project.
• Conducted regular meetings with clients to discuss progress reports and changes in scope or design.
• Maintained detailed records of all costs associated with each project.
• Provided technical guidance to on-site personnel including laborers and supervisors.
• Ensured compliance with local building codes and safety regulations.
• Analyzed cost estimates to determine if they are within budget constraints.
• Created a timeline for completing tasks related to the project.
• Managed multiple teams working on different aspects of a single project.
• Advised clients on innovative ways to reduce overall costs while maintaining quality standards.
• Investigated any site issues that could affect the success of the project.
• Identified potential problems that may arise during the course of construction.
• Maintained daily communication with subcontractors and inspectors to drive forward progress of project.
• Planned, organized and managed crews and subcontractors through expert communication and handling of work orders and purchase orders.
• Interpreted blueprints and plans and relayed information to team of workers.
• Completed projects on time and within allocated budget.
• Estimated construction costs accurately, achieving consistent business profits.
• Established relationships with construction manager and contractors to align priorities, goals and objectives.
• Built relationships with engineering staff and coordinated with vendors and contractors to align timelines, phases and work to be performed across projects or shutdowns.
• Enhanced customer satisfaction ratings by resolving issues effectively and efficiently.
• Implemented quality assurance and safety standards and maintained compliance with construction contract documents and contractor safety program.
• Negotiated pricing and delivery schedules with vendors, drawing on thorough knowledge of housing industry and building practices.
• Maintained safe work environment with zero accidents or lost work days.
• Mitigated risk, coordinated plans and updated specifications to maintain safety and OSHA compliance.

• Prepares all necessary documentation for subs for jobwalk
• Calls all subcontractors to attend jobwalk and reconfirm the day before
• Sets up jobwalk with architect/clients when required
• Creates owner construction agreement/contracts and submits for approval and signatures
• Creates job meeting agenda and meeting minutes per project for each meeting, makes copies and distributes
• Distribute all paperwork to necessary parties: supers, subs, vendors, architects, and clients
• Picks up construction materials when necessary
• Obtains building permits, trash permits, and protection materials
• Gets phones and fax machines for jobsites and office supplies when necessary
• Gets plans and makes all copies for supers and takes to field for distribution
• Makes phone lists for each project and distributes to supers and clients
• Assembles subcontract packages to include policies and procedures, conditional and unconditional progress and final releases per project, sample of invoices, subcontractor checklists, and W9 forms
• Makes job files for office and jobsites
• Handles filing

· Fields all questions from either architect/designers or clients regarding

estimate

· Submits to appropriate parties for review and approval

· Finalizes all bidding documents

· Compares and contrasts multiple pricing and input prices into spreadsheet

· Calls all necessary vendors for itemized materials to get pricing

· Calls all subcontractors to review scope of pricing per trade

· Creates bid list and distributes plans to get necessary pricing

· Prepares final bid package including cost breakdown, sub proposals and

puts together projected construction schedule for review and approval

· Meets with clients and goes on field trips to select materials

Creates all subcontractor change orders per job and updates

· Creates all owner change order logs and updates accordingly for budget

purposes

· Reviews and processes all job emails per project from subcontractors,

vendors, architects, structural engineers, designers, and clients on a daily

basis

· Creates all project submittals, and submittal sheets along with necessary

shop drawings, calculations, specification sheets, and any additional

documentation; enters into submittal log and submits for approval from

architect. Tracks all submittals and makes necessary corrections and

resubmits until final approval

· Is responsible for all daily correspondence for each project

· Creates subcontractor change orders, distributes for their records, and

sends to bookkeeper for their files

· Creates owner change orders and distributes for approval

· Provides necessary documentation to submit with billing packages to

clients

· Orders temporary toilets, dumpsters, temporary power poles, temporary

fencing, appliances, tile/stone, doors, windows, finish hardware

· Answers and returns phone calls

· Value engineer when requested

· Does physical take-offs per page of drawings

· Prepares budget spreadsheet on a line-by-line basis

· Receives plan documents and reviews them

· Monitors the progress of the construction activities on a regular basis

and holds regular status meetings with all necessary teams

· Calls each super on a regular basis (daily) for updates and status checks

for deliveries, subcontractor scheduling, job meeting agenda and

minutes update

· Ensures that construction activities move according to predetermined

schedule

· Creates budget updates periodically per project and distributes them

· Jobcost after every owner billing submitted against original budget per

project

· Reviews billing from subcontractors and clients with bookkeeper

· After pricing is approved, secures orders for plumbing fixtures and

appliances

· Creates the teams, develops the objectives/goals of each and assigns

trade responsibilities

· Performs a key role in project planning, budgeting, and identification of

resources needed

· Oversees the construction project from start to finish

· Administers owner and subcontractor contracts

· Furnishes all POCOs to owners and SCOs to subcontractors

· Provides monthly budget updates to be included in Owner billing

packages

· Provides monthly construction schedules to be reviewed by team

monthly

· Inputs daily logs into Procore and updates for payroll each week.

· Provides all daily logs and timesheets from Procore to bookkeeper to

include in biweekly billing packages for each project on a weekly basis

• Provided administrative support to the executive team, including scheduling meetings and managing calendars.
• Organized and maintained filing systems for physical and electronic documents, ensuring accuracy and confidentiality of records.
• Greeted visitors in a professional manner, responding to inquiries and directing them to appropriate personnel.
• Composed letters, memos, reports, emails, presentations and other written correspondence as required by management staff.
• Managed incoming calls while providing information or transferring callers to appropriate personnel.
• Entered data into spreadsheets using Microsoft Excel or other similar programs.
• Updated contact lists regularly when changes occur in employee status or contact information.
• Conducted regular status meetings with internal teams and external partners to track progress against established milestones.
• Negotiated contracts with vendors and suppliers based on company objectives and budget constraints.
• Maintained records of all documents related to each project including specifications, change orders, invoices.
• Developed and maintained project plans, timelines, and budgets.
• Managed multiple projects with competing deadlines simultaneously.
• Created and implemented processes to ensure successful completion of projects.