Daria J. Davis
Administrative Professional
San Marcos,CA
Summary
Highly organized administrative professional with experience delivering customer service and administrative excellence, including clerical support and public interaction. Excels in calendar management, scheduling, data entry and database administration.
Overview
29
29
years of professional experience
Work History
Administrative Assistant to the Dean
MiraCosta Community College
Oceanside, CA
11.2003 - Current
- Plan and coordinate meetings, special events and advisory board meetings for the Dean of Career Education
- Provide confidential administrative support utilizing standard office software and equipment, including screening meeting requests, maintaining the Dean’s calendar, drafting/proofreading documents, preparing memos, letters, agendas, forms, correspondence, spreadsheets and taking minutes as needed
- Coordinate travel and manage expenses for the Dean and for grant-funded travel
- Serve as the liaison between the Dean and the Vice President’s office, other deans and administrators, faculty staff, students, and other community members
- Successfully monitor budgets at the department, dean, and state (grant) level, including tracking expenditure progress, encumbrances and payments and determining grant expense eligibility
- Manage Career Education personnel matters, including assisting with new associate faculty hiring, submitting personnel requisitions for new employees/full-time faculty, and faculty evaluations
- Maintain office supply inventory and order supplies.
Administrative Assistant
CB Ranch Enterprises/The Flower Fields
Carlsbad, CA
06.2000 - 11.2003
- Prepare meeting agendas, proposals, surveys, and reports
- Attend, take notes and transcribe minutes for weekly staff meeting
- Compose correspondence, maintain databases, coordinate direct mail activities
- Conduct research
- Recruit, interview, hire and train seasonal cashiers for Flower Fields attraction
- Assist with coordination and set up of special events
- Perform daily cash reconciliation
- Create and maintain databases to track and record customer data.
Receptionist/Admin. Assistant
Carltas Company/CB Ranch Enterprises
Carlsbad, CA
03.1999 - 06.2000
- Answer phone calls and provide general administrative support functions for CB Ranch Enterprises
- Provide confidential executive-level assistance to the chief executive officer and chief operations officer of Carltas Company/CB Ranch Enterprises
- Draft correspondence and other documents for CEO, COO and department heads in company's voice
- Attend, take notes, and transcribe minutes for monthly management meetings
- Edit, copy, and mail correspondence
- Maintain intricate filing system and certificates of insurance
- Order office supplies
- Coordinate/deliver annual holiday poinsettia gift giveaways
Ranch Administrative Assistant/Marketing Coordinator
Paul Ecke
Encinitas, CA
02.1994 - 03.1998
- Prepare direct mail pieces
- Coordinate travel for trade shows
- Plan special events/projects, including annual Chamber of Commerce Tour
- Organize catering for VIP meetings
- Set up and maintain budgets for annual Spring Trial and trade shows
- Provide administrative support to the sales manager
- Supervise staff of three assistants
- Organize meetings for executives and coordinate availability of conference rooms for participants.
Education
Bachelor of Arts Degree - Liberal Arts
California Lutheran University
Skills
Microsoft Office Suite
Scheduling and calendar management
Travel planning
Spreadsheet management
Customer relations and communications
Social media knowledge
Administrative support
Database administration
Resourceful
Expense reporting
Budgeting
Accomplishments
- Streamline Certificate of Proficiency procedure from student application to award
- MiraCosta College’s Career Education Facebook page implementation
- Career education industry advisory board structuring team
- MiraCosta College Workday Ambassador volunteer for new Workday launch
- MiraCosta College Equal Employment Opportunity Hiring Committee Representative
- Treasurer, Vista Panther Baseball Boosters: 2019 – 2021
- Team Parent, Vista Panther Baseball: 2018 – 2019
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Quote
It is never too late to be what you might have been.
George Eliot
Timeline
Administrative Assistant to the Dean
MiraCosta Community College
11.2003 - Current
Administrative Assistant
CB Ranch Enterprises/The Flower Fields
06.2000 - 11.2003
Receptionist/Admin. Assistant
Carltas Company/CB Ranch Enterprises
03.1999 - 06.2000
Ranch Administrative Assistant/Marketing Coordinator
Paul Ecke
02.1994 - 03.1998
Bachelor of Arts Degree - Liberal Arts
California Lutheran University