Darla Clain
Executive Assistant
Lenoir City,TN
Summary
Experienced leader with strong background in guiding teams, managing complex projects, and achieving strategic objectives. Excels in developing efficient processes, ensuring high standards, and aligning efforts with organizational goals. Known for collaborative approach and commitment to excellence.
Overview
23
23
years of professional experience
Work History
Rural Carrier
USPS
08.2021 - Current
- Delivered 800 stop rural mail routes including covid volume of Amazon packages 80 hours per week
US BANK- Anti Money Laundering
Express Employment Professionals
03.2021 - 06.2022
- Remediated legacy accounts for accuracy including validating and skip tracing using and updating various databases. Skip tracing including utilizing Secretary of States, Lexis, Dun and Bradstreet, Edgar and etc. to ensure Anti Money Laundering Compliance.
Rural Carrier
USPS
02.2020 - 01.2021
- Delivered 800 stop rural mail routes including covid volume of Amazon packages 80 hours per week
Account Manager
ABS National Auto Services Inc.
07.2014 - 09.2019
- Manage various DMV issues for fleet of leased vehicles for Lessor and Lien Holder
- Ensure every vehicle is legal and best tax practices in their acquisitions and travels throughout the country for Mergers, Acquisitions and dbas.
- Started this position with about five states and filling out title applications, two months in managing a client in the Eastern US and all fifty states.
- Bulk renewals and all DMV issues handled to include the entire fleet for Company leased vehicles
- Ensure each customer fleet is maintained for correct weight plate type and business use per state
Mail Clerk
CCSI
06.2010 - 02.2013
- Managed and developed a new scanning business for the Vermont office working with the client, IT and sister companies to succeed and foster new lines of business pursuits
- Consistently exceeded expectations reaching completing work in less billable hours to afford assistance on the remainder of the production floor
- Learned the server process to complete the print side of the Production Floor, to streamline the insert side of the business
- Created and maintained a record for purposes of reconciling postage and auditing of jobs allowing proof all mailed for clients and company
Executive Assistant
Adecco Staffing Services
02.2007 - 09.2008
- Opened and sorted incoming lockbox for various state and miscellaneous lockbox customers in a bank setting
- Ensured accounts correctly charged and correct accounts credited before deposited into main account
- Used numerous protocols to support balanced, complete and accurate for each account, client and all numbers reconciled.
- Various tasks included the normal typing, filing, researching and organizing numerous properties, developers, tenants, towns, permits, rules, regulations, etc.
- Answered multiple phones, aligned contractors, developed budgets, billing for accuracy and completeness and coordinated their timeline and followed up until and after completion.
- Submitted permits to towns and various municipalities and state agencies, ensuring large developments and projects.
- Submitted permits to towns and various municipalities and state agencies, ensuring large developments and projects met costs and timelines.
- Corrected contracts and reviewed for destination and or drafts for attorneys.
- Assisted in 1031 exchanges and various entities for land dealings and contracts.
- Review and perform all accounting records for various Pension and Profit Sharing Accounts that had not been accounted for in over a year some longer. This included verification of account amounts, percentages of contributors and contributions from payroll to Benefit Statements.
- Performed all calculations in an excel spreadsheet in accordance with all third party documents and sent to Actuary for final submission.
- Published records for employees, state and employer records.
Plumbing Heating Owner Operator
Sweet Mechanical LLC
01.2003 - 12.2006
- Organized and set up the paperwork including all billing and receiving, invoices and tax preparation, management and organization, insurances, contracts and any paper details.
- Aligned various other contractors to set up timelines with municipalities and gas or water services streamlining the process for efficiently completing the jobs and receiving incentives from the rebate programs for the customers.
- Worked with the customers and supply houses for scopes, supplies, time lines and billing accurateness.
- Assisted major contractors to maintain quarterly schedules with assuredness as the deadlines for the homes were primarily modular and under contract leaving strict deadlines and budgets.
Education
Associate of Science - Business Management
The Cittone Institute
Edison, NJ10.1999
Computer Aided Drafting-Auto CAD 2000
Northwest Technical Center
Saint Albans, VT12.2001
Skills
- Professional relationships
- Written and verbal communication
- Relationships and rapport
- Customer service
- Problem-solving
- Time management
- Attention to detail
- Problem-solving abilities
- Multitasking Abilities
- Critical thinking
- Organizational skills
- Team collaboration
- Active listening
- Effective communication
Timeline
Rural Carrier
USPS
08.2021 - Current
US BANK- Anti Money Laundering
Express Employment Professionals
03.2021 - 06.2022
Rural Carrier
USPS
02.2020 - 01.2021
Account Manager
ABS National Auto Services Inc.
07.2014 - 09.2019
Mail Clerk
CCSI
06.2010 - 02.2013
Executive Assistant
Adecco Staffing Services
02.2007 - 09.2008
Plumbing Heating Owner Operator
Sweet Mechanical LLC
01.2003 - 12.2006
Computer Aided Drafting-Auto CAD 2000
Northwest Technical Center
Associate of Science - Business Management
The Cittone Institute