Darlene Bennett
New York
Summary
Experienced Payroll Coordinator with 17 years in payroll administration and tax compliance. Managed payroll for over 250 employees, ensuring compliance with federal and state regulations. Utilized ADP and Paycom software to streamline payroll processes and resolve discrepancies efficiently. Detail-oriented Payroll Coordinator with extensive experience in payroll management and tax compliance. Proven ability to ensure accuracy and resolve discrepancies, driving timely and compliant payroll processing for over 250 employees.
Overview
18
18
years of professional experience
Work History
Payroll Coordinator
John E. Andrus Memorial Inc.
Hastings
05.2008 - 01.2026
- Process payroll for all employees using ADP software and Paycom.
- Maintained employee records and updated information regularly.
- Collaborate with HR to resolve payroll discrepancies and inquiries.
- Prepare and distribute payroll reports to management regularly.
- Assist in year-end reporting and preparation of W-2 forms.
- Provided support to employees regarding issues related to their paychecks or other payroll matters.
- Communicated regularly with internal departments such as Human Resources or Accounting about changes impacting payroll calculations or deductions.
- Maintained accurate payroll transaction records and employee information in HRIS to support compliance and reporting.
- Calculated overtime, vacation sick hours, and other categories of time.
- Updated and reconciled retirement, tax, and health care accounts.
- Assisted with the preparation of biweekly payroll reports for management review.
- Analyzed employee time records to determine eligibility for overtime pay according to company policies.
- Processed weekly payroll for over 250 employees, ensuring compliance with federal, state, and local regulations.
- Assisted with audits by preparing accounts and providing information.
- Managed payroll taxes and deductions, including 401 contributions, health insurance premiums, garnishments.
- Managed payroll for temporary, hourly, and salaried employees.
- Prepared physical checks for employees and check stubs for those receiving direct deposits of funds.
- Reviewed employee timecards for accuracy before submitting them for approval.
- Conducted periodic audits of payroll data to ensure accuracy of payments and deductions.
- Developed procedures for processing retroactive wage adjustments due to errors or missed payments.
- Assisted with year-end reporting processes such as W-2 forms and 1099s.
- Reviewed all manual checks issued by the organization prior to release for payment.
- Resolved discrepancies between employee wages and tax withholding amounts reported on W-2s.
- Generated various reports from the HRIS system relating to vacation accruals, sick leave balances.
- Facilitated efficient payroll management by systematically handling employee files and payroll documentation.
- Coordinated with external vendors providing services related to payroll processing such as direct deposit setup or third party benefits administration.
- Supported payrolls, driving timely and accurate payment of employee wages.
- Onboarded new employees in time reporting and payroll systems.
- Collaborated with employees and supervisors to immediately resolve discrepancies in timesheets.
- Extracted information from payroll system and generated reports for various departments and vendors.
- Processed employee rehires, transfers, terminations and withholdings.
- Oversaw payroll processing to comply with tax laws and court-ordered wage assignments and garnishments.
- Voided checks and issued stop payment orders to correct payroll discrepancies.
- Maintained and updated database for invoicing and accounting reconciliation.
- Processed garnishments, child support, and levies in accordance with federal and state laws.
- Issued employees' paychecks and statements of earnings and deductions electronically.
- Collaborated with external auditors during annual audits, providing necessary payroll records and explanations.
- Assisted employees with payroll-related inquiries, providing clear and concise information.
- Coordinated with HR to ensure accurate employee data for payroll processing.
- Prepared and submitted payroll reports for review by senior management.
- Updated payroll records by entering changes in exemptions, insurance coverage, savings deductions, and job title and department and division transfers.
- Calculated and processed end-of-year bonuses and adjustments with XX% accuracy.
- Handled the setup and validation of direct deposit instructions for employees.
- Managed timekeeping system and resolved any timecard discrepancies.
- Processed and monitored sick pay, vacation pay, and other leave entitlements accurately.
- Researched and prepared reports required by management or governmental agencies.
- Coordinated with other supervisors, combining group efforts to achieve goals.
Education
Associate of Arts -
Nazarene High School Belize Technical College
Belize City06-1981
Skills
- Payroll management
- Payroll administration
- Payroll reconciliation
- W-2 coordination
- Tax compliance
- ADP software
- Paycom software
Timeline
Payroll Coordinator
John E. Andrus Memorial Inc.
05.2008 - 01.2026
Associate of Arts -
Nazarene High School Belize Technical College