Summary
Overview
Work History
Education
Skills
Work Availability
Software
Work Preference
Accomplishments
Timeline
Darlene Pekkanen

Darlene Pekkanen

Accounts Payable/Receivable Assistant
Somerville ,AL
"Be so happy that, when other people look at you, they become happy too."
Anonymous

Summary

Proven Accounts Payable Assistant at AJP Enterprises, LLC, adept in general accounting and vendor relationship management. Excelled in streamlining payment processes and enhancing vendor relations, achieving significant improvements in financial accuracy. Skilled in QuickBooks and Sage Intacct, fostering positive customer interactions, consistently deliver results beyond expectations, demonstrating initiative and attention to detail.

Supported all field operations with internal operations. Gather information to help Franchises with better financial opportunities. Assisted owners very closely with their requests for assistance with their franchise needs. Focused Accounting professional with 11 years of experience maintaining financial records and reviewing account activity. Proven track record of developing accurate spreadsheets and delivering organized reports with Office 365. Accomplished in taking on tasks within strict deadlines while prioritizing urgent needs.

Overview

15
15
years of professional experience

Work History

Office Assistant

AJP ENTERPRISES, LLC
08.2012 - 06.2024
  • Interacted with customers by phone, email, or in-person to provide information.
  • Managed daily data entry and kept clerical information accurate and up-to-date.
  • Maintained confidentiality in handling sensitive information while performing administrative tasks.
  • Welcomed office visitors and alerted staff of arrivals and scheduled appointments.
  • Facilitated smooth operations by efficiently handling incoming mail, phone calls, and visitor inquiries for four (4) different Franchise Brands.
  • Increased customer satisfaction by providing professional and courteous front desk support.
  • Contributed to a positive work environment by fostering open communication among colleagues.
  • Delivered clerical support by handling range of routine and special requirements.
  • Coordinated office events that promoted team cohesion and boosted overall morale among employees yearly picnics and Holidays.
  • Kept office supplies well organized and sufficiently stocked, placing orders promptly to replenish materials before depleted.
  • Processed incoming and outgoing packages according to established procedures.
  • Coordinated and scheduled meetings and appointments.
  • Informed and supported business leaders through consistent communication and administrative support duties.

Accounts Payable Assistant

AJP Enterprises, LLC
11.2012 - 05.2024
  • Kept vendor files accurate and up-to-date to expedite payment processing.
  • Entered invoices requiring payment and disbursed amounts via check, electronic transfer or bank draft.
  • Responded promptly to vendor inquiries, fostering positive relationships with external partners.
  • Enhanced financial accuracy with thorough verification of invoices against purchase orders and contracts.
  • Managed expense report processing, verifying receipts for accuracy and compliance with company policies before reimbursement.
  • Ensured timely approval of invoices by monitoring outstanding items and following up with approvers as needed.
  • Trained new team members on accounts payable processes, promoting consistency across the department.
  • Maintained organized filing systems for easy access to financial records, supporting efficient auditing processes.
  • Entered figures using 10-key calculator to compute data quickly.
  • Contributed to cost savings initiatives by identifying duplicate payments and overcharges through regular account reviews.
  • Identified opportunities for early payment discounts through proactive communication with suppliers.
  • Reached out to vendors and internal customers to verify information and follow up on client issues.
  • Managed and responded to correspondence and inquiries from customers and vendors.
  • Managed invoices for new materials and parts.
  • Developed client rapport by efficiently addressing incoming correspondence and resolving 50 A/P inquires per day.
  • Assisted with new builds and remodels with vendors and contractors.
  • Assisted internal operations with scheduling repairs and inspections for 4 different franchises.
  • Processed payments and verified employee active status for all medical benefits.
  • Entered and processed royalties and advertisement fees for one (1) brand of the four (4) Franchises.

Counter Person and Bookkeeper

AA Meats
09.2009 - 06.2012
  • Fostered positive relationships with regular clientele by remembering their preferences along with their names.
  • Handled high-pressure situations calmly, addressing customer concerns efficiently, resolving issues to promote satisfaction.
  • Performed daily opening/closing procedures diligently so as not to miss any important steps.
  • Restocked counter displays periodically throughout the day, maintaining an appealing presentation for customers.
  • Enhanced customer satisfaction by providing efficient service and accurate order fulfillment.
  • Managed cash register transactions accurately, ensuring proper handling of payments and receipts.
  • Demonstrated knowledge and applied proper food handling standards.
  • Utilized excellent time-management skills to prioritize tasks for maximum productivity during busy periods.
  • Processed both cash and card purchases and returns.
  • Trained new employees in counter operations, improving overall staff performance and productivity.
  • Adhered to company policies consistently, ensuring compliance with food safety regulations and ethical practices in the workplace.
  • Assisted in inventory management for optimal stock levels and reduced waste.
  • Performed serving, cleaning and stocking to high standards and provided excellent customer satisfaction.
  • Accurately operated cash register to process customer payments.
  • Performed payables and payroll through QuickBooks for 10-12 employees.
  • Reconciled bank statements with cash deposits, credit card purchases and check through QuickBooks.

Education

Some College (No Degree) - Business Management

American River College, Sacramento, CA

Skills

  • General account payables and receivables
  • Vendor Relationship Management
  • Experienced with Microsoft 365
  • QuickBooks and Sage Inacct
  • Proactive , Self-Motivated and Attentive to Detail
  • Assist with New Builds and Remodels of Fast Food Franchises
  • Apply for Renewals and New Business Licenses and Health Permits
  • Paid and reconciled all Medical, Dental and Vision invoices for five (5) Franchises

Work Availability

monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Software

QuickBooks and Sage Intacct

Windows 365

Work Preference

Work Type

Full Time

Work Location

Remote

Important To Me

Work-life balanceCareer advancementPaid sick leaveHealthcare benefits401k matchPaid time offFlexible work hoursWork from home optionStock Options / Equity / Profit SharingPersonal development programs

Accomplishments

Have been awarded the "Essential Piece of AJP Enterprises, LLC"

Timeline

Accounts Payable Assistant - AJP Enterprises, LLC
11.2012 - 05.2024
Office Assistant - AJP ENTERPRISES, LLC
08.2012 - 06.2024
Counter Person and Bookkeeper - AA Meats
09.2009 - 06.2012
American River College - Some College (No Degree), Business Management

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Darlene PekkanenAccounts Payable/Receivable Assistant