Darlene Stephens

I maintained the HRSS Personnel Records Room for 2700 employees, including creating new files for new hires, filing personnel information into the files, retiring employee files who separated from the agency. I scheduled appointments for agency staff and management to review employee's file information. I wrpte and updated procedures relating to the HRSS Personnel Records Room. I maintained the I-9 records for current and terminated employees.

I ensured TCEQ was in compliance with Public Information Requests (PIR) requirements. I responded to the PIR’s received from external & internal entities, seek approval from Legal of the information to be released, re-dak confidential information, made photocopies, typed letter and sent information to requestor. I responded to all PIRs within 10 working days.

I was the HRSS Records Retention Liaison, adhering to the established record’s retention guidelines. I prepared separated employee files to be sent to Texas State Library and for microfiche. I also maintained TCEQ’s job posting packets that are sent to the Texas State Library every six months.

I received all completed performance appraisals, reviewed and entered data into the HRSS performance appraisal database. I worked directly with agency managers and supervisors to resolve data discrepancies. I also tracked Perforamance Plans for all new hires.

I served as the backup to the main HRSS telephone , answering & transferring calls to appropriate staff, determined appropriate party to receive miscellaneous calls, provide general information and assist visitors in reception area. I emphasized in providing courteous customer service at all times. I entered, audited and ran reports on all incoming job applications.

I also served as a backup to TCEQ’s main phone line when one of the two operators are not available.

Tracked the attendance of students in Williamson County attending school at the Academy and entered information into the SASI software program.

Informed and emailed each school district in Williamson County the arrival and departure of each student attending the Academy, then returning to their home campus.

Prepared all reports applicable to the student's attendance with counties deadlines being met.

Kept teacher's and office staff timesheets and entered time sheets into the GISD computer system.

Purchased,ordered, picked up and stocked supplies for all students and teachers. Maintained a weekly inventory of supplies.

Answered incoming calls in reference to student's attendance and made outgoing calls to different school districts inquiring various information on students attending their school. Respoonsible for sorting incoming mail.

Maintained all attendance files for incoming and outgoing students from all school districts in Williamson County, maintained all timekeeping files for the teachers at Williamson County Academy and general correspondence files.