Summary
Overview
Work History
Education
Skills
Accomplishments
Quote
Timeline
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Darlene Westby

Darlene Westby

Reno,NV

Summary

Dedicated purchasing professional specializing in logistics coordination, vendor relations and inventory management. Organized and proactive with remarkable project management, communication and planning abilities. Exceptional leader skilled at reducing costs and increasing department efficiency. Desire to work for an organization that values loyalty and employees with a strong work ethic.

Overview

44
44
years of professional experience

Work History

Purchasing Supervisor

Legends Bay Casino
08.2022 - Current
  • Work side by side with Purchasing Director to support purchasing functions for department
  • Perform receiving and invoice functions for goods and services in Great Plains.
  • Verify products/services, pricing, specifications, and other details of Purchasing Orders to vendor invoices
  • Perform end of month inventory functions, preparing inventory sheets, counting, entering of counts, verification of pricing, verification of counts and dollar amounts
  • Coordinate procurement and distribution of materials, parts, equipment, and supplies for organization
  • Verify specifications of purchase requests
  • Use Great Plains to authorize and monitor purchase orders and consumables.
  • While maintaining timely control of orders, amendments, shipping notices and other documents to assure accurate retention of records
  • Comply with data from sources such as invoices, requisitions, and accounting reports to maintain inventory records.
  • Source vendors, build relationships and negotiate prices.
  • Purchased new products and oversee inventory stocking and availability.
  • Implement ordering policies to reduce cost and eliminate waste.
  • Progressed through various purchasing, warehousing and leadership roles.
  • Work with clients to resolve claim issues quickly and efficiently.
  • Adjust procedures to maximize department effectiveness.
  • Use Great Plains to authorize and batch invoices.

Inventory Specialist

Elite Spice
04.2022 - 08.2022
  • Responsible for digital tracking and issuance of Elite Spice Inventory, while meeting company and customer requirements
  • Complete data entry for material moving into stock, out of stock and transfers between warehouses
  • Issue product accurately while ensuring customer requirements are met
  • Effectively communicate verbally and electronically with various internal departments regarding status of orders
  • Check inventory stock against material requirements to ensure quantity on hand meets needs
  • Comply with all Elite Spice’s policies, procedures, general safety, and food safety guidelines

Accounts Payable Representative

Henry Schein
09.2020 - 04.2022
  • Responsible for accounts payable processing activities including vendor account management and on-boarding, invoice and returns processing, account management, payment coordination, employee expense reports, credit card administration and compliance initiatives
  • Acquire and reconcile supplier statements and investigate open transactions
  • Resolve open items and discrepancies identified, such as shortages, price pends, returns, chargeback's, and SPA's, by working directly with and following up with appropriate internal and external areas
  • Ability to present reconciliation results to supervisor
  • Invoice and/or return processing including entry, scanning, upload, and monitoring of 3-way match
  • Invoice types include Overhead, Trade and Equipment
  • Adhere to compliance requirements as it relates to AP invoice entry
  • This includes sales tax assessments, Sunshine Act invoice identification, ensuring proper invoice approval and GL coding prior to entry, etc
  • Administer invoice approval process including Authorization for Disbursement Form (ADF) and entry into ERP system approval table
  • Administer payment activities for multiple payment instruments including credit card, bank check, ACH, wires, etc., ensuring proper approval and timely payment processing
  • Follow-up activities related to payments including bank reconciliation inquiries, credit card processing
  • Administer vendor activities including onboarding, change requests, payments terms, banking, statement acquisition, etc
  • Special projects and cross training as required.

Order Desk, Warehouse Associate, Purchasing Assistant

MWI AmeriSource Bergen/AmeriSource Bergen ICS
02.2017 - 06.2020
  • Order fulfillment, stocking, replenishment, and outbound shipping
  • Inventory Control/Management
  • Federal Drug License Verification
  • Audit orders for shipment
  • Ship using FedEx, UPS or other shipping methods and compose BOL along with other shipping documents
  • Warehouse management system
  • Print and run daily, weekly and yearly inventory counts
  • Update any variances after researching reason for variance
  • Customer Service
  • Work closely with purchasing agents, distribution centers, suppliers, and accounts payable to support Inventory Management Department
  • Review and report claim of damages, shortages, or other shipment problems
  • Investigate and resolve issues from suppliers and distribution centers
  • Enter orders for stock transfers between warehouses
  • Confirm orders
  • Generate all monthly reports
  • Update all prices and other system maintenance
  • Responsible for backorder ETA database
  • Provide additional administrative support as needed.

Dental Receptionist

Missoula County - Partnership Dental Clinic
01.2016 - 12.2016
  • Greeting and welcoming patients to practice
  • Scheduling, rescheduling, or canceling appointments as needed
  • Assisting patients to fill out information forms
  • Preparing patients’ charts and daily schedules for dental staff
  • Updating patient records and documenting recent treatments and procedures
  • Scheduling follow-up appointments and providing telephonic reminders
  • Communicating with medical insurance providers to determine if patients are required to make co-payments
  • Verifying methods of payment and collecting payments as needed
  • Performing general office duties
  • Review encounter forms for correct and complete coding; enter information into system
  • Balance end-of-day visit report, cash drawer receipts and complete deposit information for accounting.

Buyer II

Washoe County School District
11.2014 - 08.2015
  • Analyze purchase requests to ensure that acquisition of goods or services follows District guidelines and state statutes
  • Works with customers regarding alternative products/methods, standards, and more cost-effective products
  • Conducts all tasks utilizing ISO standards
  • Conducts market research to identify potential suppliers
  • Monitored, renewed, reviewed, and compiled information for new contracts
  • Post upcoming bids on DemandStar and Department webpage
  • Communicated with vendors regarding inventory needs and negotiated prices to maintain profit margins.
  • Tracked inventory shipments and prepared spreadsheets detailing item information.
  • Assists with claims research, disputes, and appeals
  • Certified in government contracts.

Food and Beverage Inventory Control Manager

Circus Circus
03.2014 - 11.2014
  • Manage Food and Beverage Control office and employees
  • Prepare payroll for each pay period
  • Processes daily invoices
  • Demonstrated leadership skills in managing projects from concept to completion
  • Receive incoming goods daily
  • Prepare all daily cost reports
  • Calculates cost of food transfer requisitions
  • Audit invoices and input receivers
  • Perform daily and monthly inventory counts and reconcile inventory balances as needed
  • Review and update requisitions
  • Perform inventories, review for adjustments to par levels, and create new inventory locations as needed
  • Assist Key Control, Receiving, Purchasing, Accounting and Food and Beverage Departments
  • Maintain confidentiality about property financial information.

Civil Applicant Technician

State of Montana
04.2013 - 02.2014
  • Greet all customers and help to guide them to service required
  • Collect monies due
  • Perform accounting duties, i.e., daily reports, deposits and record keeping
  • Manage criminal history records
  • Identify individuals and match them to their criminal history records for criminal justice
  • National Crime Information Center – Make available data files on wanted persons and other criminal history related information
  • National Instant Criminal Background Check System – operate background check program for checks on individuals Law Enforcement On-Line – Manage and operate Internet system restricted to law enforcement personnel for exchange of unclassified but sensitive law enforcement information
  • Manage fingerprint and criminal history records (both paper and automated)
  • Perform suitability checks – checking people's name, date of birth, and social security number against criminal history records for various reasons
  • Update legacy criminal card/records in Omnixx
  • Enter payments and generate statements and mail to customers.

Network Buyer II

Saint Mary’s Regional Medical Center
01.2005 - 06.2012
  • Coordination of equipment supplies and materials, to include managing departmental inventory, negotiating pricing, service contracts, recommending changes in products and vendors, researching, and coordinating capital budgets and coordinating annual inventory
  • Track any supplies or equipment borrowed or loaned from other hospitals, reconcile monthly
  • Manage and create new contracts and negotiate to update contracts
  • Track any recalls and defective products
  • Lawson System Administrator Superuser, update item master to include new items and pricing, inactivate unused items, and any corrections as needed
  • Purchased Surgical, warehouse, central supply along with knowledge of purchasing in all other areas of hospital
  • Audited patient satisfaction matrix

Customer Service

04.1996 - 06.2012
  • Billing, AP/AR, payroll, Marketing, scheduling

Claims Coordinator, Reinsurance/Financial Analyst

Saint Mary’s Health Plans
01.1999 - 01.2005

Billing Clerk

Saint Mary’s RMC/High Sierra Medical Group
09.1998 - 01.1999

Medical Claims Examiner

BCBS Nevada
11.1994 - 06.1996

Medical Claims Examiner

BCBS Montana
08.1992 - 10.1994
  • Professional, Dental & COBRA, Records Control

Buyer

Stanford Applied Engineering
11.1979 - 06.1984
  • Human Resources, OSHA Safety Committee

Education

Some College (No Degree) - Business

Ashford University
San Diego, CA

Associate of Applied Science - Medical Coding

Great Falls College Montana State University
Great Falls, MT
1994

Skills

  • Cost Savings
  • Managing RFPS
  • Customer Preferences
  • Special Projects
  • Purchasing and Planning
  • Budget Management
  • Accounts Payable and Accounts Receivable
  • Monthly Reconciliations
  • Multi-Tasking and Prioritization
  • Policy Improvements
  • Supplier Relations
  • Contract Negotiation
  • Project Management
  • Critical Thinking
  • Reporting Knowledge
  • Vendor Negotiations
  • Employee Supervision and Motivation of Team
  • Professional Communication Skills
  • Waste Reduction
  • Trend Analysis
  • Vendor Sourcing
  • Supplier Performance Evaluation
  • Purchase Order Reconciliation
  • Written Communication
  • Purchasing Management
  • Bid Process Management
  • Financial Records
  • Requests for Information
  • Purchase Order Monitoring
  • Business Correspondence
  • Profit and Loss Understanding
  • Cost Controls Familiarity
  • Accounting Records
  • Supplier Contracts Management
  • Compliance Management
  • Process Improvement Initiatives
  • Effective Working Relationships

Accomplishments

  • Project Buyer for expansions and opening of clinics
  • Streamline processes for shipping same day orders.
  • Emergency Department remodel and staying under budget.
  • Reduced excess inventory by $1M through improved purchasing, reduce sku’s, and improve contracts.
  • Used Microsoft Excel to develop inventory tracking spreadsheets.

Quote

Everybody gets so much information all day long that they lose their common sense.
Gertrude Stein

Timeline

Purchasing Supervisor

Legends Bay Casino
08.2022 - Current

Inventory Specialist

Elite Spice
04.2022 - 08.2022

Accounts Payable Representative

Henry Schein
09.2020 - 04.2022

Order Desk, Warehouse Associate, Purchasing Assistant

MWI AmeriSource Bergen/AmeriSource Bergen ICS
02.2017 - 06.2020

Dental Receptionist

Missoula County - Partnership Dental Clinic
01.2016 - 12.2016

Buyer II

Washoe County School District
11.2014 - 08.2015

Food and Beverage Inventory Control Manager

Circus Circus
03.2014 - 11.2014

Civil Applicant Technician

State of Montana
04.2013 - 02.2014

Network Buyer II

Saint Mary’s Regional Medical Center
01.2005 - 06.2012

Claims Coordinator, Reinsurance/Financial Analyst

Saint Mary’s Health Plans
01.1999 - 01.2005

Billing Clerk

Saint Mary’s RMC/High Sierra Medical Group
09.1998 - 01.1999

Customer Service

04.1996 - 06.2012

Medical Claims Examiner

BCBS Nevada
11.1994 - 06.1996

Medical Claims Examiner

BCBS Montana
08.1992 - 10.1994

Buyer

Stanford Applied Engineering
11.1979 - 06.1984

Some College (No Degree) - Business

Ashford University

Associate of Applied Science - Medical Coding

Great Falls College Montana State University

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Darlene Westby