Darlene Yee

Leads, directs and manages the team responsible for supporting a $11 billion dollar 10-year capital program and supports a growing organization of 205+ employees. Team is responsible for organizational development and training, staff engagement, capital project communications, strategic analysis, budget development, financial analysis, financial reporting, procurement, financial transactional processing, reconciliations and coordination for campus and health human resources services.

• Leadership and Management: Manage diverse team of 19 professionals, fostering a collaborative work environment for increased productivity. Guide staff through periods of organizational change, maintaining morale and engagement during transitions. Strengthen internal communication channels to facilitate cross-functional collaboration and decision making.
• Financial & Operations Management: Oversee financial management, ensuring fiscal responsibility and long-term sustainability for the organization. Optimize operational workflows, reducing overhead costs and maximizing resource allocation. Manage financial, operational and human resources to optimize business performance.
• Continuous Improvement: Increase organizational efficiency by streamlining processes and implementing new systems. Promote culture of continuous improvement by encouraging professional development opportunities for staff members. Drive strategic improvements to enhance operational and organizational efficiencies.

Responsible for providing day to day leadership, directing the activities of the Operations Services unit and assumes overall administrative responsibilities for financial management, budget planning, capital financial management, organizational development, capital project support, capital project communications, organizational policy management, human resource compliance, organizational resource planning, compliance with UC policies, recharge administration, inventory management, procurement, safety, and facilities planning.

• Leadership: Member of senior leadership team. Developed department wide communications position and strategy to address growing capital plan and project implementation and support strategic planning. Reviewed historical records, current operational data and forecasting information to identify and capitalize on system enhancement opportunities
• Strategic Planning and Operations Management: Developed strategic plans for day-to-day financial operations. Partnered with HR on compensation strategy development, ensuring competitiveness in talent acquisition while maintaining fiscal prudence. Responsible for department wide policy development to ensure compliance and standardization of business processes.
• Financial and Administrative Management: Provided leadership for a team of 16 administration and finance members, fostering a culture of continuous learning and professional development. Direct supervision of Business Managers within each functional unit. Collaborated with executive leadership to develop long-term financial strategies supporting company vision and mission. Managed a $26M operating budget to support a 10 year $9B Capital Plan.

The Administration Manager for Capital Programs provides leadership and assumes overall administrative responsibilities for strategic financial management and planning, project support, human resource compliance interpretation and organization resource planning, compliance with UC policies, recharge processes, inventory management oversight, purchasing, safety, and facilities planning. Other responsibilities include assignments related to resource acquisition and fiscal stewardship. This position acts as the main point of contact for response to fiscal audits, compliance, and administrative oversight, fiscal and budgetary matters.

• Leadership: Provided exceptional leadership to administration, project and finance team of 8FTE, fostering professional development and individual growth among staff to provide support to Project Managers and Capital Project program
• Strategic Planning: Played an integral role in long-term strategic planning efforts, using financial modeling techniques to project future performance accurately.
• Finance & Administration Management: Prepared comprehensive financial statements for executive review, highlighting key performance indicators. Analyzed budgets, forecasts and current trends to support overall financial operations. Analyzed business processes to identify cost savings and operational efficiencies.

Provide financial management and reporting services to the Information Technology Services, Capital Programs, Real Estate Services and Program Management Office who offer key central organizational functions providing services to the UCSF community in support of its mission. Able to work across a multi-level organization to gather and synthesize information, effectively communicate and influence business managers and decisions on a timely basis.

• Budget Development & Planning – develop and manage comprehensive 5-year budget planning process in support of . Process includes the development of Recharge Proposals, MOU agreements, operational budgets and projects.
• Financial Management & Reporting – Collaborate with all levels of management to develop analysis and reports on a variety of fiscal and personnel challenges. Works with management team to monitor financial results and achieve quarterly forecast precision. Financial Management of up to 60 operating budgets with multiple fund sources. Oversee accounting functions such as: analyzing, monitoring, preparing and reconciling general ledger activity and completes monthly accruals, expense transfers and amortizations as needed. Responsible for fiscal opening and close processes, and related duties.
• Business Analysis – Assist client departments with determining feasibility and cost of a new service or a major modification to existing services. Perform analytics for development of new business lines, preparation of business justification or modification of existing services.
• Consultation & Communication – Developed and maintained strong relationships with key stakeholders for improved collaboration and strategic alignment. Monthly and quarterly review of financial budgets and expenditures and interpret financial information to assist business managers with meaningful insight in order to facilitate decision making.