David Green
Valley Springs,CA
Summary
Meticulous and systematic Administrative Assistant skilled in organizing, planning and managing daily clerical needs. Bringing solid expertise in coordinating documents, reports and records, handling correspondence and managing deliveries. Skilled in oral and written communication, team leadership and relationship-building.
Overview
10
10
years of professional experience
Work History
Division Safety Representative (Volunteer)
Defense Logistic Agency
Tracy, CA
12.2019 - Current
- I am the Division Safety Representative (DSR) for the Specialized Missions Division, working in collaboration with the Division Chief on all matters related to the division's safety environment.
- Conduct inspections of workplace environments, equipment, and processes to verify adherence to safety standards and government regulations. Commence suitable corrective measures to address any deficiencies by generating work orders.
- Introduce new employees with a safety orientation and workplace briefing that covers the locations of emergency exits, designated shelter-in-place areas, and provides a detailed overview of potential workplace hazards.
- Assess the compliance of the workplace with essential safety standards and government regulations.
- Coordinate emergency response drills at the facility to evaluate preparedness levels of staff members in responding appropriately during an actual emergency situation.
- Provide guidance to supervisors on developing safe work practices and ensuring employee compliance with safety rules.
- Inspect warehouse work areas for hazardous conditions and ensure the use of Personal Protective Equipment (PPE).
- Ensure that forklift operators are inspected for compliance with licensing and pre-operational maintenance requirements.
- Investigate incidents and accidents to determine their causes and to take corrective measures.
- Collaborate with Collateral Duty Safety Coordinators (CDSC) to address safety deficiencies found during monthly safety inspections.
- Make certain that the General Office and Voluntary Protection Program (VPP) bulletin boards display the most recent safety memorandums concerning safety policies and procedures.
- Compose letters, memos, reports, emails, presentations, and other written correspondence as required by management staff.
Administrative Assistant
Defense Logistics Agency
Tracy, CA
07.2018 - Current
- Handle phone calls and emails, providing information that enables efficient business communication. Arrange appointments, meetings, and events for the management team.
- Develop administrative protocols to achieve organizational objectives and boost office efficiency.
- Create Microsoft Excel spreadsheets to manage diverse administrative tasks, including record-keeping, tracking supply purchases, and monitoring staff usage of Family and Medical Leave.
- Coordinate appointments, meetings, and conferences.
- Ensure monitoring of mission-critical supplies and materials is conducted to maintain sufficient levels for uninterrupted operations.
- Oversee the inventory of office supplies by tracking stock levels, predicting future supply requirements, and managing the submission and expedited processing of supply orders through the use of the 1901 General Purchase Card, 106 Stockfund, and Request for Justification order forms.
- Provide administrative support to the executive team, including scheduling meetings and managing calendars.
- Organize and maintain filing systems for physical and electronic documents, ensuring accuracy and confidentiality of records.
- Organize and sustain filing and document management systems through coordination, archiving, and purging of files.
- Aid supervisors in monitoring time and attendance, verifying the proper application of cost center and account codes.
- Keep track of supervisor attendance by recording their annual and sick leave days.
- Manage and update organizational charts for branches, and maintain spreadsheets to track vacancies.
- Prepare and evaluate personnel action requests for vacancies and submissions for staff awards.
- Compose letters, memos, reports, emails, presentations, and other written correspondence as required by management staff.
Administrative Assistant
National Marine Fisheries Service
Sacramento, CA
07.2014 - 07.2018
- Handled executive communications by managing telephone calls, organizing and prioritizing mail, and composing and typing correspondence.
- Routed customer communications to the appropriate personnel at the branch level.
- Coordinated travel and hotel arrangements for both international and domestic business meetings, trips, and conferences.
- Coordinated with senior and executive administrative assistants to manage requests and inquiries from senior managers.
- Confirmed the functionality of office equipment by fulfilling preventive maintenance requirements and arranging for repairs.
- Provided assistance to office staff and supervisors with the processing of training requests.
- Acted as the Conference Coordinator for the West Coast Region Staff, responsible for preparing conference data-call sheets and registering staff members for conference participation.
- Acted as the Training Coordinator for the West Coast Region Staff, conducting quality checks on all training materials and confirming the allocation of funds prior to attendance.
- Acted as the Travel Coordinator for the West Coast Regional Staff, training over 20 Administrative Assistants to become proficient in the new travel arrangement system.
- Maintained office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies.
Safety Officer
National Marine Fisheries Service
Tracy, CA
07.2014 - 07.2018
- Performed regular monthly inspections of workspaces, conference rooms, and offices to ensure adherence to fire, hazard, and safety regulations. These assessments involved serviceability quality checks on all office fire extinguishers, emergency lighting, and fire sprinkler systems.
- Addressed emergency situations in the most efficient and effective manner possible.
- Conducted safety training during monthly staff meetings and via email, resulting in significant enhancements in the safety culture among office staff.
- Guided staff during fire drills to ensure awareness of the correct evacuation routes and reporting procedures.
- Unannounced coordinated safety drills were conducted, encompassing shelter-in-place, fire evacuation, and active shooter response protocols.
- Implemented agency and government safety programs, policies, and procedures to effectively mitigate or eliminate workplace injuries and hazards.
- I have written and updated four Job Hazard Analysis (JHA) documents and conducted training for staff. The Job Hazard Analysis documents cover topics such as General Office Work, General Field Work, Snorkeling, and Driving.
- Drafted and submitted comprehensive summaries of office safety activities, trainings, and incidents on a quarterly basis.
- Training sessions were held, and staff and supervisors were reminded of the importance of reporting all incidents, including near-misses, via the National Oceanic and Atmospheric Administration Incident Reporting System.
- A stock of Personal Protective Equipment (PPE) was maintained to equip staff for fieldwork. This safety equipment comprised hard hats, reflective safety vests, auto-inflating safety vests, as well as hearing and eye protection.
- I maintained four Personal Locator Beacons and conducted training for all office staff and supervisors on their proper use.
- Annual Cardio-Pulmonary Resuscitation (CPR) and Automated External Defibrillator (AED) training has been scheduled for all office staff and supervisors.
- I have taken on the role of Floor Warden for the 5th floor Emergency Response Team at the John E. Moss Federal Building, ensuring the coordination of proper emergency responses among all tenants and staff on the 5th floor.
- Conducted training for the 5th-floor Emergency Response Team members and led them through all the emergency scenarios outlined in the Occupant Emergency Plan (OEP) for the John E. Moss Federal Building.
Education
Associate of Science - Pharmacy Technology
Carrington College
Sacramento, CA01.2011
Skills
- Adaptability and Dependability
- Teamwork and Collaboration
- Organized and Efficient
- Verbal and Written Communication
- Data Evaluation and problem solving
- Attention to Detail
- Documentation and Reporting
- Data Entry
- Travel Coordination
- Office Administration
- Clerical Support
- Meeting planning
- Scheduling
- Research
- Appointment Scheduling
- Calendar Management
Accomplishments
Winner, 2019 Defense Logistics Agency (DLA) Distribution Admin Support performance of the year award. Winner, 2021 DLA Distribution Safety Champion. Winner, 2022 DLA Safety Champion. Plus, various on-the-spot cash and time awards.
Affiliations
- Appointed to serve as a voting member on the Civilian Welfare Fund (CWF) committee.
References
References available upon request.
Timeline
Division Safety Representative (Volunteer)
Defense Logistic Agency
12.2019 - Current
Administrative Assistant
Defense Logistics Agency
07.2018 - Current
Administrative Assistant
National Marine Fisheries Service
07.2014 - 07.2018
Safety Officer
National Marine Fisheries Service
07.2014 - 07.2018
Associate of Science - Pharmacy Technology
Carrington College