Summary
Overview
Work History
Education
Skills
Languages
Timeline
Generic

DAVID LOPEZ

Los Angeles,CA

Summary

Experienced Office Management and Administration Professional experienced optimizing productivity, efficiency and service quality across various environments. Highly dependable, ethical and reliable support specialist and leader that blends advanced organizational, technical and business acumen. Works effectively with cross-functional teams in ensuring operational and service excellence.

Overview

29
29
years of professional experience

Work History

Office Manager

Paradigm Talent Agency
09.2022 - Current
  • Handled sensitive information with discretion, maintaining confidentiality of company documents and personnel records.
  • Provided exceptional customer service when addressing client inquiries or concerns via phone calls or email correspondence.
  • Maintained computer and physical filing systems.
  • Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
  • Conducted regular inventory assessments of office supplies, ordering necessary items proactively to prevent stock shortages.
  • Oversaw facility maintenance requests, coordinating with building management to address repairs or improvements efficiently.

Mailroom Manager

Paradigm Talent Agency
01.2008 - 09.2022
  • Mailroom Manager with the capability and availability to provide continuity and back-up for key tasks and services
  • Has the skills to identify individuals as potential successors for specific job roles, apply a process at the department level by reviewing key tasks, responsibilities, and competencies that need to be maintained or developed in the group
  • Looking at readiness to perform specific functions, highlight opportunities for cross-training and informal mentoring
  • Oversee of all mailroom operations Ordering all office supplies Managed vendor accounts such as UPS, Fedex, USPS, Exacta Messenger, Staples, Shred-it, Pitney Bowes, West Coast Archives, Paramount Courrier Managed Best Buddies employee responsibilities Binding scripts and other agent/assist tasks Managed floater schedule and complex rotations Oversee all incoming, outgoing mail including Fedex and UPS Maintained and operated all office equipment Assist with office moves IT support Security Booth and agent relocations as well as new hires Supervisor 5-10 mailroom floaters at a time and assist with all training and calendars

Reference and Sourcing Specialist

Infotrieve, Inc.
01.2007 - 01.2008
  • Provided fill slips that contained information runners used in the field, for photocopying and scanning of orders back office for distribution to clients
  • Sourcing of article request to outside vendors for pulling and returning to office for shipping to clients
  • Searching of electronic PDF and Tiff articles via the internet from publications like JAMA, Blackwell Publishing and IEEE.

Quality Control and Dispatch Manager

Infotrieve, Inc.
01.1997 - 01.2007
  • Responsible for managing and overseeing order delivery for a document delivery company catering to Fortune 500 pharmaceutical companies
  • Managed a team of 5 full time employees that conducted delivery of orders, up to 2000 a day and monitored daily workload and assigned resources to assure company orders were processed properly and efficiently
  • Other activities: Guaranteed all orders received were processed the same day
  • Conducted performance evaluation, reviews, and discipline of staff
  • Ensured that office is well stocked with the necessary supplies
  • Provided support to shipping staff with issues they may encounter in the shipping process
  • Organized employees’ schedules to maximize productivity
  • Maintain office equipment
  • Shipped all packages via FedEx, UPS, DHL, USPS, and NeoPost postage machine
  • Received and entered orders using company system
  • Scanned documents to clients using high speed scanner.

Office Clerk

D.W.P
01.1995 - 01.1996
  • Responsible for managing and distributing all incoming mail average 2000 plus pieces a day for the Los Angeles Department of Water and Power corporate building in downtown LA
  • Shipped all packages via FedEx, UPS, and Neo Post postage machine
  • Maintain office equipment
  • Made Delivery’s off inter-office mail to several department floors once a day.

Education

Graduate -

Belmont High School
01.1997

Skills

  • Expert knowledge of major shipping methods, equipment and systems: USPS, Pitney Bowes, DHL Express, FedEx Ship Manager, and UPS World Ship shipping systems Additional knowledge and experience with standard office equipment including state of the art scanners, photocopiers, and printers Working knowledge of Microsoft Office products: Microsoft Word, Final Draft, Excel, Outlook, Microsoft teams, Office 360 and PowerPoint
  • Customer Relations
  • Mail handling
  • Supply Management
  • Facility Management
  • Technical Support

Languages

Spanish
Professional Working

Timeline

Office Manager

Paradigm Talent Agency
09.2022 - Current

Mailroom Manager

Paradigm Talent Agency
01.2008 - 09.2022

Reference and Sourcing Specialist

Infotrieve, Inc.
01.2007 - 01.2008

Quality Control and Dispatch Manager

Infotrieve, Inc.
01.1997 - 01.2007

Office Clerk

D.W.P
01.1995 - 01.1996

Graduate -

Belmont High School

Similar Profiles

CREATE PROFILE
DAVID LOPEZ