David Sauls

• Managed the Commission's assets through the administration, development, and maintenance of accounting records and systems.
• Managed the administration of the statewide annual property inventory.
• Oversaw the administration of statewide sales and accounting records for surplus property, which included mobile equipment.
• Maintained accurate accounting records in compliance with Rule and Statutes.
• Enhanced efficiency in managing property acquisition, transfer, disposal and inventory by analyzing and resolving problems.
• Develop annual recommendations to update Commission policy and procedures in support of property program accountability. Coordinate implementation of changes related to capitalizing purchases, recording changes, and disposal.
• Submitted annual property write-off request to DFS in a timely manner.
• Track Fixed Capital Outlay (FCO) contracts and record as "work in progress". Upon completion capitalize and add to FLAIR.
• Documented manmade and natural disaster damages to facilities, estimated cost of repairs, and filed claims with risk management and FEMA as needed.
• Provided critical data analysis support to the Legislature by collecting and interpreting information pertaining to various areas such as Capital Improvements, Fixed Capital Outlay request, Energy Savings, Bryant Building renovation, facilities and vehicle and vessel replacement.
• Ensured accurate and timely completion of Financial Statements for the General Fixed Asset Account Group.
• Administer the issuance, cancellation and recording of the Agency's vehicle license tags and vessel registrations.
• Administered fuel cards, assigned PIN numbers, and resolved issues regarding the fuel card system while providing reports on possible fraud.
• Maintained regular monthly reporting of information to the State FLEET system.
• Served as Agency's Fleet Manager approving purchases in MFMP.
• Evaluated annual building and content evaluation for accurate determination of insurance premium.
• Managed and maintained various agency insurance policies including Accident and Sickness, Accidental Death and Dismemberment, Automobile Liability, Aviation Policy, Boiler Policy, Building and Content, General Liability, Contractor's Equipment, Crime Insurance, and Ocean Marine.
• Provided ongoing oversight for the FWC Safety Program

Managed additional responsibilities during this period as Agency P-CARD Administrator. June, 2008- August, 2013

• Designed, trained, and implemented a new agency purchase request system (APR), streamlining the workflow approval process for employee purchases. The system provides supervisor access to review and approve purchases, as well as scanned copies of receipts for FLAIR Level 004 and Level 008 approvers.
• Managed the development and maintenance of legally sound and effective procedures, guidelines, and manuals for the P-Card program.
• Updating the agency SharePoint site with P-Card information.
• Conducted regular reviews to ensure compliance with P-Card transactions and activity.
• Conduct comprehensive financial analysis of accounting data.
• Conducted special studies to establish policies and changes for P-Card program procedures and the Commission's accounting policies.
• Distributed essential staff communications.
• Conducted training sessions for new users, approvers, and reconcilers on Procurement and the proper utilization of the P-Card.
• Served as the bank liaison, overseeing the issuance and maintenance of P-Cards for Agency staff, while also resolving any disputed charges.
• Served as liaison facilitating communication between FWC and the State P-Card Administrator.