Dawn Farmer
Royal Palm Beach,USA
Summary
Accomplished Administrative Assistant/HR Support with extensive experience at Sofgen Pharma, Inc., excelling in payroll management and human resources support. Demonstrated expertise in Microsoft Office Suite and effective communication, enhancing operational efficiency. Successfully coordinated executive meetings. Good multitasking abilities, and a self-motivated nature. Comfortable working alone or with teams to accomplish on-time and accurate clerical tasks.
Overview
29
29
years of professional experience
Work History
Administrative Assistant/HR Support
Sofgen Pharmaceuticals
Riviera Beach, Florida
12.2021 - Current
- Process payroll for diverse employee groups across multiple departments.
- Maintain accurate employee records and payroll documentation.
- Collaborate with HR to resolve payroll-related inquiries and discrepancies.
- Review payroll reports for accuracy before final submission each cycle.
- Onboarded new employees in time reporting and payroll systems.
- Reviewed timecards each week to ensure accuracy before approving
- Maintained office supplies inventory and coordinated procurement processes.
- Greeted visitors in a professional manner, responding to inquiries and directing them to appropriate personnel.
- Provided administrative support to the executive team, including scheduling meetings and managing calendars.
- Updated contact lists regularly when changes occur in employee status or contact information.
- Created travel arrangements and distributed travel details to appropriate personnel.
- Coordinated and scheduled meetings, including room reservations, catering, and technical setup, for seamless execution.
Administrative Assistant/HR Assistant
Strides Pharma, Inc
10.2019 - 12.2021
- Providing Administrative Support to Management
- Maintain meeting room calendar and schedule meetings
- Coordinate and schedule company meetings, appointments, luncheons, and events
- Assist with the preparation of business presentations
- Assisted in formatting SOP's
- Monitor and orders office and printer supplies for Company
- Maintain phone system needs, Answer and screen multi-line phones
- Update Employee Contact List
- Provide clerical and administrative support to HR Manager
- Assist HR Manager with the hiring process, schedule interviews, process background checks and preemployment drug screening, and assist with other confidential administrative activities
- Set up and maintain Employee File Folders HR
- Assist with in Payroll preparation by providing relevant data (Absences, leaves, etc.)
- Update Organizational Chart
- Administrative Support to Accounts Payable
- Prepare Credit Applications and Check Requests
- Complete Credit Card Reconciliations
- Assist in maintaining Account Payable Files
- Receive and sort mail daily
- Receive Guests/Vendors
Department Coordinator
Micelle BioPharma, Inc.
08.2018 - 06.2019
- Monitors and orders department supplies
- Track and update hourly employee leaves of absence
- Assisted in the intake and update of employee benefits information
- Maintains personnel records and files which require a high degree of confidentiality.
- Composes correspondence and memoranda, types letters and complex forms.
- Calculates and maintains accurate records of expense reports for accounts payable and internal audits.
- Assists with other confidential administrative activities related to Human Resources, and/or Auditing.
- Assists teams with special projects; performs support functions directly related to department activities i.e., coordinates the presentation of material, orders lunches, schedule meetings.
- Operate a multiple line phone system
- Updated Employee Contact list bi-weekly
- Maintain meeting room calendar and schedule
- Receive and sort daily mail/deliveries/couriers
Administrative Assistant/Receptionist
Sancilio & Company
09.2016 - 08.2018
- Research and make travel arrangements for all employees
- Calculates and maintains Expense Reports for CEO and other Executive Team Members
- Coordinate Executive and Board Meetings
- Manage Multiple Calendars
- Monitors and orders department supplies
- Calculates and maintains accurate records of departmental expenses for accounts payable and internal audits.
- Assists with other confidential administrative activities related to Human Resources, and/or Auditing.
- Maintains personnel records, files, and projects which require a high degree of confidentiality.
- Composes correspondence and memoranda, types letters and complex forms.
- Compiles and coordinates the production of presentation reports and meeting materials.
- Assists teams with special projects; performs support functions directly related to department activities i.e., coordinated the presentation of material, ordered lunches, scheduled meetings.
- SOP formatting when needed
- Operated a multiple line phone system
- Answer, screen and forwarded any incoming phone calls
- Updated Employee Contact list bi-weekly
- Maintain meeting room calendar and schedule
- Receive and sort daily mail/deliveries/couriers
Receptionist
Institute for Rational Counseling
08.2012 - 12.2015
- Greet and attend to patients at the front desk.
- Receive, answer, and make calls to patients.
- Make and provide appointments for patients.
- Draft reports.
- Handle general requests for information and data.
- File and maintain records.
- Perform basic customer service practices.
- Maintain a pleasant appearance of the reception space.
Clerk Typist
Patchogue-Medford School District
05.1997 - 12.2015
- Prepare requisitions, reports, memos, letters, and other documents.
- Read and analyze incoming memos, letters, and reports to determine their significance and plan their distribution.
- Manage and maintain directors' schedule.
- Answer multi-line phone.
- Open, sort and distribute incoming correspondence, including faxes and email.
- File and retrieve district documents, records, and reports.
- Prepare responses to correspondence containing routine inquiries.
- Perform general office duties such as ordering supplies, maintaining records, and performing basic bookkeeping work.
- Prepare agendas and plan for department and other meetings.
- Make travel arrangements for director and teachers.
Education
Associate’s degree -
Briarcliffe College
Patchouge, NY01.1985
Skills
- Microsoft Office Suite
- Payroll administration
- Employee timesheet processing
- Attendance tracking
- Calendar management
- Human resources support
- Data entry accuracy
- Attention to detail
- Outlook
- Lotus Notes
- SAP
- Effective communication
Summary
Dedicated and motivated Administrative Assistant with experience working in a variety of office settings, providing valuable support to office staff. Adept in commonly used office software and equipment, and skilled at managing multiple projects at once. Proficient in MS Word, Excel, Powerpoint, and Outlook, among other vital programs.
Timeline
Administrative Assistant/HR Support
Sofgen Pharmaceuticals
12.2021 - Current
Administrative Assistant/HR Assistant
Strides Pharma, Inc
10.2019 - 12.2021
Department Coordinator
Micelle BioPharma, Inc.
08.2018 - 06.2019
Administrative Assistant/Receptionist
Sancilio & Company
09.2016 - 08.2018
Receptionist
Institute for Rational Counseling
08.2012 - 12.2015
Clerk Typist
Patchogue-Medford School District
05.1997 - 12.2015
Associate’s degree -
Briarcliffe College