Dawn Garrison
Philadelphia,PA
Summary
Detail-oriented Coordinator with a proven track record in streamlining operations and enhancing team efficiency. Proficient in managing day-to-day activities, coordinating schedules, and facilitating communication across departments, ensuring project completion from inception to delivery. Recognized for a calm demeanor under pressure and a reliable approach to achieving results. Tech-savvy with an aptitude for quickly mastering new systems, dedicated to maintaining operational excellence.
Overview
28
28
years of professional experience
Work History
Administrative Assistant
Mayor's Office of Education
Philadelphia, USA
11.2023 - Current
- Managed daily administrative tasks, including scheduling appointments, coordinating meetings, and handling correspondence
- Coordinated travel arrangements for executives and staff members to ensure smooth logistics
- Managed multiple calendars simultaneously while prioritizing conflicting appointments effectively
- Maintained confidentiality of sensitive information related to personnel records or company strategies at all times
- Provided administrative support during recruitment processes including posting job ads online and scheduling interviews
- Managed incoming/outgoing mail distribution efficiently while adhering to postal regulations
- Coordinated office maintenance tasks such as repairs or equipment servicing with external vendors
Catering Sales Coordinator
W Hotel Philadelphia
Philadelphia, USA
11.2022 - 11.2023
- Coordinating the sales team to boost the revenue and sales
- Assist in the preparation and organization of promotional events or materials
- Coordinate client meetings and prepare wedding and meeting walk-throughs.
- Identify shortcomings, and suggest innovative ideas for improvements.
- Monitor the team's progress
- Handle processing of all the orders with precise monitoring
- Inform clients about sudden problems or delays
- Prepared client proposals, contracts, menus and invoices in a timely manner.
- Store financial and non-financial data in an electronic form and prepare reports
- Managed event billing process including tracking payments received and issuing refunds when necessary.
Human Resources Coordinator
W Hotel Philadelphia
Philadelphia, USA
07.2021 - 10.2022
- Company Overview: Marriott Hotels and Resorts
- Responsible for facilitating all key HR functions and programs
- This includes issues raised by current and future employees and matters related to employment, compensation and benefits, labor negotiations, and employee relations
- Preparing Toxicology test, Onboarding and Various everyday functions of HR Department
- Recruitment and Selection, Training and Development, Performance Management, Employee Relations, Employment Law and Compliance, Compensation and Benefits and Administration, Payroll & HR Systems
- Marriott Hotels and Resorts
Senior Administrative Assistant
Philadelphia Downtown Marriott
Philadelphia, USA
08.1997 - 07.2021
- Compose, type, and distribute meeting notes, routine correspondence, or reports, such as presentations or expense, statistical, or monthly reports
- Coordinate Daily BEO meetings, Forecast and 10day Reports for Executive Team
- Prepare conference or event materials, such as flyers or invitations
- Perform payroll functions, such as maintaining timekeeping information and processing and submitting payroll
- Collect and deposit money into accounts, disburse funds from cash accounts to pay bills or invoices, keep records of collections and disbursements, and ensure accounts are balanced
- Coordinate conferences, meetings, or special events, such as luncheons or graduation ceremonies
- Create and maintain scheduling of 200+ employees
Education
High School Diploma -
Overbrook High School
Philadelphia, PA06.1988
Skills
- Event Management
- Event coordination
- Recruiting
- Human Resources
- Office Operations Management
- Proficient in Administrative Tasks
- Microsoft Office Proficiency
- Kronos Software Proficiency
- Financial transaction management
- Payroll Management
Awards
Employee of the Month, 11/01/10-Philadelphia Marriott Downtown
Employee of the Month. 3/1/2012-Philadelphia Marriott Downtown
References
References available upon request.
Timeline
Administrative Assistant
Mayor's Office of Education
11.2023 - Current
Catering Sales Coordinator
W Hotel Philadelphia
11.2022 - 11.2023
Human Resources Coordinator
W Hotel Philadelphia
07.2021 - 10.2022
Senior Administrative Assistant
Philadelphia Downtown Marriott
08.1997 - 07.2021
High School Diploma -
Overbrook High School
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