Dawn Gilbertson
Rockford,IL
Summary
Motivated accountant proficient in ms office and accounting software. Bringing several years of hands-on experience managing payroll functions and maintaining accounts payables. Independent and self-motivated team player possessing outstanding mathematics and analytical abilities.
Overview
16
16
years of professional experience
Work History
Accountant/Full Charge Bookkeeper
Bill Doran
Rockford, IL
02.2024 - Current
- Managed accounts receivable and payable, reconciled bank statements, and prepared financial reports.
- Reviewed invoices for accuracy and completeness prior to payment processing.
- Analyzed financial data to identify discrepancies or trends.
- Prepared monthly closing entries for multiple companies' books of records.
- Assisted in the preparation of tax returns by gathering necessary information from clients and maintaining organized files with documents related to taxes.
- Performed general ledger reconciliations on a timely basis.
- Reported on financial results including balance sheets, income statements, cash flow statements.
- Maintained up-to-date knowledge of Generally Accepted Accounting Principles guidelines.
- Collaborated with cross-functional teams to ensure effective communication between finance department activities and operations.
- Created journal entries accurately and timely for month end close processes.
- Monitored cash flows and prepared weekly cash projections.
- Researched complex transactions and identified potential issues.
- Managed accounts payable and receivable, improving cash flow management.
- Gathered banking transactions via statements, recorded activity in Excel format and reconciled balances.
- Maintained accurate accounts for cash, fixed assets and other transactions.
- Reconciled vendor statements to assist in monthly closings.
- Reconciled bank statements to internal accounts monthly, identifying and resolving discrepancies.
HR Manager
Code 1 Aviation
Rockford , IL
08.2023 - 02.2024
- Developed and implemented HR strategies to improve employee engagement and retention.
- Conducted recruitment process for new hires, including job postings, interviews and background checks.
- Managed performance reviews, disciplinary actions and salary negotiations.
- Provided guidance on labor law regulations to ensure compliance with applicable laws.
- Assisted in the development of policies related to human resources management.
- Created and maintained personnel records, such as hiring documents, benefits information and payroll data.
- Monitored attendance records and leave requests for accuracy and completeness.
- Coordinated training programs for new employees and existing staff members.
- Developed processes for onboarding new hires into the organization's culture.
- Responded promptly to employee inquiries about policies or procedures.
- Reviewed applications for positions within the company according to pre-determined criteria.
- Ensured compliance with all state and federal employment laws including wage and hour regulations.
- Drafted job descriptions based on current roles within the organization.
- Prepared reports summarizing recruitment activities, turnover rates, absenteeism trends.
- Prepared and led new employee orientation to familiarize with company policies, procedures, culture and campus.
- Communicated with supervisors to plan and review employee evaluations.
- Administered employee benefits and led open enrollment process, informing and coaching employees.
- Handled sensitive employee and company information with highest level of confidentiality and discretion.
- Investigated workplace issues with professionalism and sensitivity and detailed incidents in reports to senior executives.
- Compiled reports to provide management with accurate information and comply with policies and procedures.
- Maintained accurate records of employee attendance, leave balances and tax information.
- Developed and implemented policies related to payroll processing procedures.
- Conducted audits to ensure accuracy of payroll data.
- Prepared monthly reports on payroll costs for management review.
- Verified employee hours worked against timesheets provided by supervisors.
- Resolved discrepancies between payroll records and employee inquiries.
- Updated employee profiles with changes in job titles or salaries as required.
- Reviewed wage garnishments and court orders to ensure compliance with legal requirements.
Accountant/Full Charge Bookkeeper
Crimson Valley Landscaping
Rockford, IL
03.2022 - 08.2023
- Managed accounts receivable and payable, reconciled bank statements, and prepared financial reports.
- Reviewed invoices for accuracy and completeness prior to payment processing.
- Developed accurate budget forecasts and monitored actual performance against budgets.
- Prepared monthly closing entries for multiple companies' books of records.
- Performed general ledger reconciliations on a timely basis.
- Reported on financial results including balance sheets, income statements, cash flow statements.
- Maintained up-to-date knowledge of Generally Accepted Accounting Principles guidelines.
- Created journal entries accurately and timely for month end close processes.
- Managed accounts payable and receivable, improving cash flow management.
- Posted financial data in Excel spreadsheets and managed inventory.
- Delivered superior level of customer service to small business clients.
- Investigated and resolved billing issues to maximize cash flow and minimize liabilities.
- Prepared and processed payroll for up to 50 employees, including all related taxes, deductions, and benefits.
- Entered deposits, credit card charges and sales entries to facilitate cash management.
- Maintained full compliance when executing and tracking bank reconciliations, A/P, invoicing, billing and collections.
- Prepared bank reconciliations, managed field audits and reviewed accounting records for accuracy.
- Reconciled vendor statements to assist in monthly closings.
- Managed financial transactions and recordkeeping with precision, ensuring accuracy in ledgers and accounts.
- Conducted month-end and year-end close processes, ensuring accuracy of financial reporting.
- Coordinated with vendors and clients to resolve billing and payment issues.
- Managed inventory records, adjusting entries for discrepancies and reporting changes.
- Received and recorded cash, checks and transfers.
- Prepared bank deposits by verifying and balancing receipts and sending cash and checks to banks.
AP Manger
Coextruded Plastic Technologies
Janesville, WI
09.2021 - 03.2022
- Developed and maintained AP processes to ensure accuracy, timeliness and compliance with internal control requirements.
- Managed the team of AP specialists to ensure timely completion of all tasks within the department.
- Reviewed and approved invoices for payment in accordance with company policies.
- Worked with vendors to resolve invoice discrepancies and payment issues.
- Ensured that payments were made in a timely manner according to contractual terms and conditions.
- Implemented new procedures to streamline accounts payable processes, resulting in improved efficiency.
- Monitored vendor performance and evaluated potential vendors for quality assurance purposes.
- Generated various reports related to accounts payable activities such as aging reports, cash flow projections.
- Conducted regular audits of accounts payable records to identify errors or discrepancies in transactions data.
- Trained new employees on AP systems and procedures as needed.
- Collaborated with accounting staff to ensure proper coding of invoices prior to approval.
- Maintained up-to-date knowledge of applicable laws, regulations, best practices, industry standards. related to accounts payable operations.
- Negotiated discounts with vendors for early payments when appropriate.
- Prepared financial documents for external auditors during year-end reviews.
- Provided guidance and support on accounts payable matters as needed.
- Handled high-volume invoice processing with minimal supervision.
- Managed bookkeeping and accounting systems and completed data entry with accuracy and efficiency.
- Problem-solved accounts payable questions on behalf of internal team members, management and vendors.
- Analyzed invoice and expense reports, identified variances and researched issues to correct problems and maintain financial compliance.
- Assisted with month-end and year-end closings to support accounting system accuracy.
- Worked closely with department personnel to produce accurate and timely bills.
- Coded invoices to maintain organized and accurate records.
- Assessed data and information to check entries, calculations and billing codes for accuracy.
- Prepared and updated vendor files, tax documents and insurance information.
- Addressed month-end closing functions for detailed reporting.
- Supported senior leadership by producing month-end closing reports and advising on remittance for quick resolution.
Owner
Abby Lane Salon And Spa
Roscoe, IL
01.2009 - 01.2022
- Maintained salon finances, including budgeting, payroll and bookkeeping.
- Organized and scheduled appointments for clients using software systems.
- Created marketing strategies to increase clientele and expand the business.
- Managed staff by recruiting, training and coaching employees.
- Developed service packages for customers seeking a variety of treatments.
- Ordered supplies and equipment needed for daily operations.
- Ensured that all safety protocols were followed in the salon at all times.
- Performed administrative duties such as filing paperwork and responding to emails.
- Monitored stock levels of products used in services offered at the salon.
- Promoted special offers through social media platforms to attract new customers.
- Conducted regular meetings with staff members to discuss performance goals.
- Analyzed financial reports on a monthly basis to identify areas of improvement in the business.
- Adhered to state laws and regulations regarding licensure, sanitation standards.
- Maintained relationships with vendors and suppliers who provide necessary items for running the salon.
- Reviewed employee timecards on a weekly basis ensuring accuracy of hours worked.
- Used strong issue resolution and communication skills to cultivate and strengthen lasting client relationships.
- Provided leadership, insight and mentoring to newly hired employees to supply knowledge of various company programs.
- Improved productivity initiatives, managing budgets and accounts, coordinating itinerary and scheduling appointments.
- Delegated work to staff, setting priorities and goals.
- Completed thorough opening, closing, and shift change functions to maintain operational standards each day.
- Implemented successful business strategies to increase revenue and target new markets.
- Reviewed financial statements and sales or activity reports to measure productivity or goal achievement.
Education
Bachelor of Science - Accounting
Rock Valley College
Rockford, IL06-1998
Associate of Science - Accounting and Finance
Rock Valley College
Rockford, IL06-1996
Skills
- GAAP Accounting
- Bookkeeping
- Financial Analysis
- Financial Reporting
- Data inputting
- General Ledger Management
- Financial statement preparation
- Financial Statements
- Account reconciliation expert
- General Ledger Entries
- Accounting and bookkeeping
- General ledger accounting
- Customer Relations
- Bank Reconciliation
- A/P and A/R
- Generally Accepted Accounting Principles (GAAP)
- Payroll liability and deductions
- Superior attention to detail
- Account reconciliation processes
- Bookkeeping knowledge
- Quickbooks
- Accounts Payable and Receivable
Timeline
Accountant/Full Charge Bookkeeper
Bill Doran
02.2024 - Current
HR Manager
Code 1 Aviation
08.2023 - 02.2024
Accountant/Full Charge Bookkeeper
Crimson Valley Landscaping
03.2022 - 08.2023
AP Manger
Coextruded Plastic Technologies
09.2021 - 03.2022
Owner
Abby Lane Salon And Spa
01.2009 - 01.2022
Bachelor of Science - Accounting
Rock Valley College
Associate of Science - Accounting and Finance
Rock Valley College
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