Dawn Hubbert

Professional Summary

• Dedicated and detail-oriented Church Administrative Assistant with 6 years of experience supporting church operations, managing office tasks, and coordinating events. Skilled in handling communication, scheduling, and record-keeping with a strong commitment to confidentiality and faith-based service. Adept at working with church leadership, volunteers, and congregants to facilitate smooth daily operations.

Skills & Qualifications

• Office administration & clerical support
• Calendar & event scheduling
• Member and visitor database management
• Strong written & verbal communication
• Volunteer coordination
• Social media & website updates
• Confidentiality & discretion
• Competent in MS Office, Canva, Wix website, Volunteersignup.org, and church management software (e.g., PowerChurch)

Professional Experience

• Managed day-to-day administrative tasks, including answering calls, emails, and maintaining records.
• Coordinated church events, meetings, weddings, baptism, memorial and graveside services, and volunteer schedules.
• Handle confidential matters with discretion, including counseling appointments and pastoral care coordination.
• Design, compile, and distribute engaging weekly bulletins, newsletters, and announcements to keep the congregation informed and connected.
• Document and maintain baptism records, including issuing certificates and recording parental information for church archives.
• Design and prepare memorial service bulletins while coordinating with families on key details, including flower arrangements, music selections, musician scheduling, service payments, and ordering columbarium niche plaque.
• Develop a comprehensive monthly church newsletter and distribute it via print and email to the congregation.
• Maintained the church database, ensuring accurate records of membership and attendance.
• Assisted in updating the church website and social media pages to engage the congregation.
• Design and compile a comprehensive church pictorial directory, organizing member photos and contact details to foster community connection and engagement.
• Provided clerical support to pastoral staff and ministry leaders.
• Collaborate with church committee moderators to document and compile monthly meeting minutes.
• Prepare and organize the monthly Session agenda and board meeting packet for efficient decision-making and discussion.
• Organize and distribute daily food bags to the homeless while supporting the community. Assist individuals in need by connecting them with essential resources and charitable donations.
• Coordinate and schedule service calls for church building maintenance and repairs, ensuring a well-maintained and functional facility.
• Manage and order clerical supplies, sheet music for the choir and handbell choir, and study materials for Bible study sessions to support church programs and activities.
• Liaise with nonprofit organizations, such as SafePlace, Florence Exchange Club, Shoals Theater, and Junior League of the Shoals, to coordinate facility usage, ensuring smooth scheduling and logistical support.
• Prepare and organize all necessary documents and supplies for the annual staff retreat while coordinating meals that accommodate various dietary restrictions, ensuring a seamless and inclusive event.

• Answered phones to respond to customer questions, provide information and schedule appointments.
• Assist chiropractors with patient care, including preparing treatment areas and guiding patients through therapies.
• Operate and monitor spinal decompression therapy equipment, ensuring proper setup and patient comfort.
• Educate patients on treatment plans, exercises, and post-therapy care.
• Maintain accurate patient records, appointment scheduling, and insurance processing.
• Uphold clinic cleanliness, sterilize equipment, and manage supplies.
• Provide exceptional patient service, ensuring a welcoming and professional environment.

• Provide high-level administrative support to the Senior Pastor, managing schedules, correspondence, and daily tasks.
• Coordinate church services, meetings, and special events, ensuring seamless execution.
• Prepare and organize worship materials, and other documents for church functions.
• Handle confidential matters with discretion, including counseling appointments and pastoral care coordination.
• Assist with church communications, including newsletters, social media, and announcements.
• Manage travel arrangements, speaking engagements, and guest accommodations for the Senior Pastor.
• Oversee volunteer coordination and ministry support to enhance church operations.
• Maintain church records and donation tracking as needed.

• Develop and lead engaging Bible studies, youth group meetings, and discipleship programs for junior high and senior high students.
• Plan and coordinate youth events, retreats, mission trips, and community outreach projects.
• Build strong relationships with students, providing spiritual guidance, mentorship, and personal support.
• Recruit and oversee volunteers and youth leaders to assist in ministry activities.
• Communicate regularly with parents, church staff, and congregation about youth ministry updates and events.
• Encourage student involvement in church services, worship, and leadership roles.
• Manage the youth ministry budget, fundraising efforts, and resource allocation.
• Ensure a safe, welcoming, and inclusive environment for all students.