DAWN LOOKHART
Windber,PA
Summary
Highly organized and meticulous administrative professional with more than 30 years' experience in fast-paced administrative support roles. Proficient in using multiple computer applications, including Microsoft Office, Outlook and Excel. Offering keen attention to detail and strong decision making skills to manage multiple, concurrent tasks. Self-motivated work ethic with ability to work well independently or in team environments.
Overview
9
9
years of professional experience
Work History
Secretary to Directors
Conemaugh Memorial Medical Center
12.2021 - Current
- Serve as Secretary to five Allied Health School Directors, as well as the Director and Associate Director, School of Nursing.
- Coordinate paperwork for incoming students regarding Criminal Background Clearances and all required forms.
- Provides support as Recording Secretary to School of Nursing and Allied Health programs by creating, editing, and taking meeting minutes.
- Assist each program's accreditation process in whatever capacity is needed.
- Develop and update both School of Nursing and Allied Health programs Catalog and Policies and Procedures Manual, maintain filing systems.
- Create purchase orders and process invoices for payment.
- Prepare orientation documents for incoming students.
- Attend pre-entrance meetings and present information to incoming students on Criminal Background Clearances.
- Responsible for scheduling internal and external facilities requests for use of space for various meetings. Schedule meetings.
- Create and manage contracts and affiliation agreements.
- Process biweekly timekeeping for all school employees.
- Order and keep inventory of office supplies.
- Act as front desk receptionist, greeting guests and handling inquiries.
Administrative Assistant/Sales Assistant
WJAC-TV/ Sinclair Broadcast Group
12.2019 - 12.2021
- Act as sole Administrative Assistant for station as support for Business Office, Sales, Human Resources, News Department, Engineering and Master Control
- Maintain television station files, and supplies inventory
- Assist with accounting and clerical duties, such as scanning and coding invoices, and submitting them to Corporate Office for payment.
- Generate extensive and detailed Monthly Music report and revenue report for music used during news spots.
- Generate extensive, detailed Quarterly Problems and Issues report for submission to FCC
- Produce highly accurate internal and external letters and memoranda.
- Facilitate timely delivery of special projects to meet organizational and departmental objectives.
- Database management, and sales report maintenance
- Input and maintain orders, including revisions due to television program changes
- Efficiently work with team of Marketing Consultants/Management team
- Effectively work with sales team in obtaining creative materials and generate support materials for local/digital sales presentations
- Various administrative duties and contract management
Administrative Assistant
Zamias Services, Inc.
12.2014 - 03.2019
- Served as Assistant to the Controller and sole Administrative Assistant for the Accounting Department comprised of 14 employees
- Prepared over 250 monthly financial reports, including General Ledgers, Trial Balances, Balance Sheets, Comparative Income Statements using Yardi accounting software system
- Reconciled bank statements for 25 bank accounts per month
- Prepared invoices using Excel, assembled checks and invoices and mailed to vendors for payment
- Prepared monthly mass mailings of tenant rent statements
- Prepared detailed tenant billing letters
- Prepared requisitions to draw funds from mortgage escrow accounts to pay insurance premiums and property repair bills
- Maintained large filing system, both paper and electronic
- Tracked and documented property and real estate taxes for all properties managed by the company
- Handled UPS billing for entire company
- Opened, sorted and scanned incoming mail
- Handled banking
- Maintained department office supplies inventory
- Performed general administrative duties, including copying, faxing and filing
- Managed reception activities, including greeting visitors, answering phones and maintaining organized front desk
Education
Executive Secretarial
Bradford School
Pittsburgh, PAConemaugh Township Area High School
Davidsville, PASkills
- More than 30 years' experience in administrative support roles
- Exceptional verbal and written communication skills and high level interpersonal skills
- Accurate and detailed
- Ability to multi-task in fast-paced environments
- Articulate and well-spoken
- Proficient in MS Office, knowledgeable in Excel, Outlook
- Excellent time management skills
- Strong organizational skills
- Ability to work independently and with discretion
Timeline
Secretary to Directors
Conemaugh Memorial Medical Center
12.2021 - Current
Administrative Assistant/Sales Assistant
WJAC-TV/ Sinclair Broadcast Group
12.2019 - 12.2021
Administrative Assistant
Zamias Services, Inc.
12.2014 - 03.2019
Executive Secretarial
Bradford School
Conemaugh Township Area High School
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