Dawn Medley
Davenport,IA
Summary
Resourceful Project Manager with 15 years of expertise in organizing business operations and resource management to achieve smooth flow and project operations. Coordinated construction schedules, lot start processing, and construction document management and processes for 11 to 20 residential communities at a one time for a large private home builder. Monitored projects by adhering to production schedule and budget, managing production team, identifying problems and providing targeted solutions. Experienced in keeping efficient production in accordance with quality standards. Applying creative and analytical approach to operations for continuous process improvement. Skilled at identifying or anticipating problems and providing solutions. Excels through mentoring, training and empowering team to excel in performance.
Overview
10
10
years of professional experience
Work History
Project Manager / Communications
American Rental Association
10.2022 - Current
- Project management setting up automated processes and systems to manage all advertising, marketing, email campaigns, subscriptions, and magazine production projects to meet the goals of stakeholders and clients.
- Utilized Smartsheet software functionality for optimal project success to provide the most efficient easily viewable reports for employees and clients with organized consistent data through interactive forms, spreadsheets, reports, and dashboards using the document builder, proofing process, and data linking of multiple sheets through functions, automations, and conditional formatting.
- Streamlined project processes by implementing Agile methodologies, resulting in increased efficiency and reduced costs.
- Established effective communication among team members for enhanced collaboration and successful project completion.
- Developed comprehensive project plans with clear timelines, milestones, and budget requirements, ensuring timely delivery of high-quality results.
- Managed risk assessments and implemented mitigation strategies to minimize potential issues during project execution.
- Coordinated cross-functional teams and resolved conflicts, maintaining a positive work environment throughout the project lifecycle.
- Mentored junior team members in project management best practices to enhance their skills and contribute to better overall performance.
- Monitored progress against established goals, adjusting schedules and resources as needed to keep projects on track.
- Prepared detailed reports on project status for stakeholders, ensuring transparency and alignment with meeting all goals and objectives.
- Fostered a culture of innovation and creativity within the project team, leading to improved problem-solving capabilities and enhanced outcomes.
- Successfully managed multiple projects simultaneously by prioritizing tasks according to urgency, resource availability, and alignment with organizational goals.
- Conducted meetings and training for Sales Reps and team members on initial process, progress, implementation, testing, and training.
Construction Project Coordinator
Shea Homes
12.2013 - 10.2022
- Member of Arizona Division Leadership Committee representing the Operations Department.
- Collaborated with construction teams, sales, designers, purchasing specialists, architects, quality assurance, engineers, and subcontractors for seamless project execution.
- Researched and addressed all construction field employees and contractor field requests, issues, and payment inquiries.
- Coordinated training sessions for office, field, and contractors on new software tools, new procedures, and industry best practices to enhance overall productivity levels on job sites.
- Facilitated smooth project transitions throughout each stage of construction providing input and working with team members to address any potential challenges.
- BuildPro Administrator creating and maintaining scheduled templates for all lot schedules in all stages of construction with updated cost codes and approved change order requests per plan requirements.
- Executed schedules based on project plans, scopes, timelines, deliverables, and milestones.
- Decreased project completion times improving quality and efficiency by prioritizing tasks and delegating responsibilities to team members.
- Identified potential risks and developed mitigation and problem-solving strategies to minimize disruptions to project timelines.
- Coordinated cross-functional teams to achieve seamless collaboration in achieving project objectives.
- Maintained accurate construction documentation of all projects, facilitating efficient audits and future reference.
- Processed lot starts and change orders, restarted lots with new commitment start dates, posted buyer options and purchase orders to BuildPro for all current sales lot proceeds.
- Prepared corporate reports for measuring field performance and lot status updates.
- Order and manage all field office supplies, including employee shirts, shoe/toilet covers, water dispensers etc.
- Reconciled and coded all my monthly corporate bank card statements for over 50 field employees and construction managers.
- Coded material and supplier invoices and processed check requests.
- Document management of all construction documents (purchase orders, HVAC registration, EFL certifications, building permits, plot plans, specifications, sketches, design center paperwork, change orders, plot plans, lot fit, lot proceeds, etc.)
- Provided documentation and lot files for auditors and attorneys.
- Streamlined project management processes by implementing new organizational tools and scheduling software.
- Enhanced team collaboration through regular meetings and team builders, fostering a positive work environment for increased productivity.
- Improved client satisfaction with timely updates and transparent communication throughout each project lifecycle.
Education
Foundations of Project Management Certificate
Google
Online01.2024
Criminal Justice / General Studies
Arizona State University
01.2009
High School Diploma -
MESA HIGH SCHOOL
MESA, AZ05.1994
Skills
- Type 100 WPM
- Microsoft Office Suite (Excel, PowerPoint, Word, Outlook, PowerBI)
- Google Workspace, Google Docs, Chrome
- Smartsheet, SalesForce, CMS
- Adobe Acrobat Pro Version
- BuildPro / Supply Pro / Hyphen Solutions
- Enterprise One / JD Edwards
- Aptify, Adestra, AdButler
- Time Management
- Team Player
- Work Flow Planning
- Highly Organized
- Self-Starter
- Self Motivated
- Detail Oriented
- Problem Resolution
- Leadership Skills
- Strong Verbal and Written Communication
- Document Management
- Project Tracking
- Procedure Development
- Schedule Management
- Productivity Improvement
- Agile / Waterfall Methodology
- Lean Six Sigma / DMAIC / Kanban Boards / 5S Tools
- Stakeholder Communications
- Expense Reports
- Residential Construction
- Advanced Understanding of Smartsheet
- Conflict Management
- Team Bonding
- Construction Management
- Systems Design Documentation
- Advanced Problem Solving
- Presentations
- Cross-Functional Collaboration
Verification
Coursera, CONFIRMED
Timeline
Project Manager / Communications
American Rental Association
10.2022 - Current
Construction Project Coordinator
Shea Homes
12.2013 - 10.2022
Foundations of Project Management Certificate
Google
Criminal Justice / General Studies
Arizona State University
High School Diploma -
MESA HIGH SCHOOL
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