Dawn M. James
Raeford,USA
Summary
Recreation Specialist with a track record of successfully organizing large-scale events at DFMWR, significantly boosting community engagement. Expertise in project management and customer relations, with a focus on logistics coordination and team collaboration. Proactive communication skills facilitate smooth event execution, enhancing participation and satisfaction for military and civilian attendees.
Overview
25
25
years of professional experience
Work History
Recreation Specialist/Special Event Coordinator, Run Cell/Special Events
DFMWR
Fort Bragg, NC
08.2023 - Current
- Assists in planning, coordination, implementation, and execution of runs and large scale events on Fort Bragg.
- Assists in planning and executing events that respond to the needs and interests of the military/civilian population.
- Updates event planning sheets and daily taskers for Special Events.
- Prepares and submits marketing and sponsorship requests in a timely manner for Special Events.
- Creates and prepares layouts and maps for large scale events ensuring that there are adequate light towers, portalets, dumpsters, generators, tents, tables, and chairs, etc. for successful execution.
- Serves as lead for Fort Bragg 5Ks, Combat Cross Country, and Haunted Trail.
- Coordinates, prepares, and provides logistical support for Run Cell and Special Events.
- Assists in determining staffing needs for events and prepares staff plans for Special Events.
- Creates volunteer applications for positions in VMIS; approves volunteer hours.
- Prepares and sends out staff/volunteer instructions for positions for Special Events.
- Conducts instruction briefings and corresponds to staff/volunteers.
- Establishes good working relationships with other MWR branches.
- Ensures team members are aware of statuses of major tasks and due-outs.
- Assists in preparing list of supplies and equipment needed for successful execution of events.
- Submits all invoices with a purchase request to our GPC holder for payment on merchandise needed for our events.
- Place all commissary orders for supplies needed on upcoming events.
- Ability to lift and carry light to moderately heavy items required for events to include loading and unloading equipment such as tables, chairs, 20x20 tents, 10x10 tents, bike rack, etc.
- Ability to work long hours doing manual labor to ensure tasks are complete.
- Works closely with NCOIC and other Soldier support to ensure Soldiers supporting events have clear guidance and direction on the task to execute successful events.
- Prepares food vendor applications for Special Events Branch and works with Public Health as well as Fire and Safety to ensure all procedures are followed for major events.
- Writes award submissions for employees and soldier support that go the extra mile to execute a successful event.
- Assist, prepare, and conduct briefs and In Progress Review (IPR).
- Assist with preparing appraisals.
- Prepares SITREPs and creates storyboards for events.
- Assists GPC cardholder in preparing purchase requests for supplies and equipment needed for successful execution of events.
- Assist with scheduling staff for upcoming events.
- Creates and updates distro and unit contact lists for Special Events.
- Prepares and submits risk assessments (DRAs).
- Assist with budget preparation and execution.
- Prepares and uploads DAR and Pay transmittals.
Recreation Assistant
DFMWR
Fort Bragg, NC
02.2022 - 08.2023
- Performs opening/closing of the facility and provides facility orientation to new patrons.
- Complete CCIR for incidents in facility such as injuries, police calls, or fire.
- Maintains cleanliness of the fitness center by utilizing sanitization protocols.
- Ensures all authorized patrons sign in using RecTrac and updates household accounts when required.
- Trains incoming Borrowed Military Manpower (BMM) to use RecTrac and facility cleaning standards.
- Ensures the facility is properly maintained and complies with the Standard Operating Procedures (SOP).
- Submits work orders to DPW for facility repairs and Sports Maintenance for equipment repair.
- Assist management with the mileage reporting cardio for quarterly ACRRO and the facilities weekly supply order.
- Assists in loading and unloading items/equipment required for events including 10x10 tents, tables, chairs, generators, etc.
- Flexibility to work any staff position needed/requested by the Special Events Branch for an event.
- Assists the Special Events Branch by volunteering in setup, execution, and teardown for multiple installation wide events a year.
- Directs staff/volunteers for specific areas when in a lead staff position for an event.
- Assists in executing events by serving in staff positions such as Water Station Lead during runs, MWR CP and HQ.
- Ability to work long hours doing manual labor to ensure tasks are complete.
Receptionist
Dr. Michael MacAdams-Endocrinologist
01.2019 - 01.2020
Executive Assistant
Energy Air, Inc.
09.2005 - 09.2014
Administrative Assistant
The Middlesex Copr.
05.2003 - 10.2004
Administrative Assistant
GAI Consultants
11.2000 - 02.2003
Education
Medical Billing and Coding Diploma -
Virginia College
Lubbock, TXSkills
- Data entry and management
- Microsoft Office proficiency
- Operations oversight
- Time management skills
- Verbal and written communication
- Customer relations expertise
- 10-key data entry
- Instructional abilities
- Executive and administrative support
- Cash handling and auditing
- Estimating techniques
- Project management proficiency
- Human resources and payroll administration
- Typing speed of 40–45 wpm
- EEO compliance knowledge
- Accounts receivable management
Certificates And Training
- IMCOM Academy – Family and MWR Basic Management Course V3
- Volunteer Management Information System Training
- IMCOM Academy – RecTrac Online Training V2
- CPR Certification
- Fire Safety Marshall Course
- IMCOM Academy – Programming and Special Events Course
- IMCOM Academy – NAF Financial Management Course
Timeline
Recreation Specialist/Special Event Coordinator, Run Cell/Special Events
DFMWR
08.2023 - Current
Recreation Assistant
DFMWR
02.2022 - 08.2023
Receptionist
Dr. Michael MacAdams-Endocrinologist
01.2019 - 01.2020
Executive Assistant
Energy Air, Inc.
09.2005 - 09.2014
Administrative Assistant
The Middlesex Copr.
05.2003 - 10.2004
Administrative Assistant
GAI Consultants
11.2000 - 02.2003
Medical Billing and Coding Diploma -
Virginia College