Dawn Molock
Sacramento,CA
Summary
Dedicated to keeping Certified payroll operations compliant with regulations. Proficient in processing Davis Beacon standards, wage garnishments, calculating leave and applying deductions. Excellent problem-solving, report writing and recordkeeping abilities.
Overview
10
10
years of professional experience
Work History
Payroll Administrator
Gateway Pacific Contractors Inc
08.2022 - Current
- Streamlined payroll processes by implementing efficient software and automation tools.
- Served as a trusted resource for employees and management alike by keeping up-to-date on industry trends, regulatory changes, and best practices in payroll and benefits administration.
- Provided expert assistance in navigating complex labor laws as they relate to overtime compensation calculations or multi-state taxation requirements.
- Reduced errors in Certified payroll calculations with meticulous attention to detail and thorough data verification.
- Ensured timely salary disbursements for employees, maintaining strict adherence to company policies and deadlines.
- Managed accurate records of employee time off, leave balances, and attendance for precise pay calculation.
- Maintaining up-to-date knowledge of States determined prevailing wage changes, and labor laws affecting payroll administration to ensure ongoing compliance.
- Calculated wages, deductions and bonuses in accordance with company policies.
- Prepared weekly payroll/certified payroll for 75 employees and maintained all associated files.
- Calculated payroll deductions by accurately using Sage, and processed payroll to meet preset requirements.
- Processed manual checks for employees in accordance with company policies.
Construction Finance Administrator
Airom Mechanical Inc
12.2021 - 06.2022
- Maintain Monday boards (CRM Database) with ongoing customer, and vendor account management, and communications
- Proficiency in Microsoft Excel and ERP software
- Prepare and post receipts, deposits, purchase orders, invoices, refunds, and other standard bookkeeping tasks
- Manage accounts receivable and accounts payable
- Review and process reimbursements
- Prepare, track, and reconcile ledgers and budgets
- Prepare and submit payroll via Heartland payment systems
- Develop and streamline operational efficiencies
- Send invoices and account updates to clients
- Keep an accurate record of client accounts and outstanding balances
- Receive, sort, and track incoming payments
- Validate debit accounts to ensure the credibility of payments
- Address and solve client questions and issues
- Securely handle client data and payment information
- Provide regular, accurate reports of billing data
- Stay current with all regulations, requirements, and laws
- Manage schedules for appointments and deadlines
- Take clear messages and communicate effectively with customers, clients, team members, and management.
Office Manager
Day Builders Inc
09.2017 - 11.2021
- Managed budgets, appointment scheduling, employee and event itineraries and accounts to improve productivity initiatives
- Maintained Multiple construction project budgets estimated between 2-8- million-dollar projects
- Established workflow processes, monitored daily productivity and implemented modifications to improve overall performance of project managers
- Maintained CRM database with customer updates and report generation
- Maintained computer and physical filing systems
- Coached new hires on company processes, including construction contract creation and change order issuance
- Coordinated special projects and managed schedules
- Sourced vendors for special project needs and negotiated contracts
- Developed standard operating procedures for all administrative employees
- Arranged corporate and office conferences for company employees and guests
- Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
Office Assistant
Irish Construction
06.2014 - 11.2016
- Delivered clerical support by handling range of routine and special requirements
- Created presentations and proposals for use in meetings, assisted in bookkeeping and produced budget reports
- Interacted with customers by phone, email or in-person to provide information
- Drafted common document templates for use by executives and employees
- Completed clerical tasks such as filing, copying and distributing mail
- Welcomed office visitors and alerted staff to arrivals of scheduled appointments.
Education
High school diploma or GED -
Some College - Paralegal Studies
American River College
Sacramento, CA05.2011
Skills
- Accounts Payable and Receivable
- Garnishments Handling
- Timekeeping Management
- Decision Making
- Microsoft Office
- Schedule Coordination
- Complex Problem Solving
- Verbal and Written Communication
- Attention to Detail
- Budget Management
- Office manager experience
- Project coordination
Personal Information
Willing To Relocate: Anywhere
Timeline
Payroll Administrator
Gateway Pacific Contractors Inc
08.2022 - Current
Construction Finance Administrator
Airom Mechanical Inc
12.2021 - 06.2022
Office Manager
Day Builders Inc
09.2017 - 11.2021
Office Assistant
Irish Construction
06.2014 - 11.2016
High school diploma or GED -
Some College - Paralegal Studies
American River College
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