Dawn Rayburn
Wheelersburg,OH
Summary
Document Control Specialist experienced in storing, managing and maintaining company and project documents while ensuring accuracy and quality. Process documents for revision and approval, organize documents from conception to distribution and filing and create systems to be used to train staff on document control processes. Growth mindset and willing to help team move business forward with any task.
Overview
11
11
years of professional experience
Work History
Records Management/Document Control Clerk
North Wind Dynamics, LLC
09.2023 - Current
- Provided assistance with inbound and outbound document processes, document sorting, logging, and work order creation.
- Identified areas of weakness and recommended or implemented process improvements.
- Converted documents from one application to another.
- Worked with internal staff to process documents and sent for closing.
- Assisted with document troubleshooting and recovery of corrupt documents and files.
Office Assistant
The Ohio State University
11.2022 - 09.2023
- Maintained confidentiality in handling sensitive information while performing administrative tasks.
- Facilitated smooth operations by efficiently handling incoming mail, phone calls, and visitor inquiries.
- Expedited document processing with accurate data entry and timely filing.
- Prepared and edited documents to produce precise, accurate and professional communication.
- Assisted in financial tasks such as invoicing, expense tracking, and budget preparation to ensure accuracy.
Dean's Assistant
Shawnee State University
04.2022 - 11.2022
- Managed filing system, entered data and completed other clerical tasks.
- Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
- Organized logistics and materials for each meeting and took detailed notes for later dissemination to key stakeholders.
- Completed forms, reports, logs, and records to quickly handle all documentation for human resources.
- Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
Administrative Assistant Sr.
Marshall University
05.2020 - 04.2022
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
- Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
- Optimized calendar management for executives by scheduling appointments strategically while considering priorities and minimizing conflicts.
- Collaborated on special projects as assigned by leadership, contributing research findings or coordinating event logistics as needed for success.
Administrative Assistant
Marshall Advanced Manufacturing Center
11.2019 - 04.2020
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Facilitated collaboration within team by organizing regular meetings and tracking project progress.
- Facilitated cross-departmental communication, organizing meetings to discuss project progress and align objectives.
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities, and communicate instructions.
- Performed research to collect and record industry data.
Pilot Car Driver
B&N Clearing and Environmental Services
05.2018 - 10.2018
- Ensured compliance with state regulations and permit requirements for oversized loads, maintaining a record of zero violations.
- Utilized GPS navigation systems proficiently for route planning purposes while also remaining vigilant for unexpected changes in the road conditions.
- Managed unforeseen challenges such as inclement weather or mechanical issues effectively, minimizing disruptions to transport schedules.
- Safeguarded transported cargo from damage through careful driving and constant monitoring of load stability.
- Reduced risk of accidents by maintaining high levels of alertness and adhering to all traffic laws during long-distance transports.
Seasonal Worker
Nutrien
03.2018 - 05.2018
- Developed strong relationships with coworkers through effective communication skills, fostering teamwork within our group.
- Contributed to a positive work environment by maintaining a professional demeanor and upbeat attitude throughout the busy holiday season.
- Handled high-pressure situations effectively by remaining calm and focused during peak seasonal times, allowing for the swift resolution of customer inquiries and concerns.
- Provided exceptional customer service, addressing inquiries and resolving issues in a timely manner.
- Worked closely with supervisors to quickly address any concerns or challenges that arose during busy seasonal periods.
Administrative Secretary Sr.
Marshall University
10.2015 - 01.2018
- Maintained confidentiality of sensitive information, ensuring trust and integrity in office dealings.
- Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
- Conducted research on behalf of executive staff members as required to support informed decision-making processes within the organization.
- Supported executive decision-making by preparing agendas, taking minutes during meetings, and distributing relevant information.
- Emphasized accuracy and attention to detail with thorough proofreading efforts, ensuring error-free documentation for both internal and external communications.
Self-Employed
CDK Trucking LLC
01.2014 - 05.2016
- Self-motivated, with a strong sense of personal responsibility.
- Proven ability to learn quickly and adapt to new situations.
- Passionate about learning and committed to continual improvement.
- Used critical thinking to break down problems, evaluate solutions and make decisions.
- Managed time efficiently in order to complete all tasks within deadlines.
Education
Bachelor's - Accounting
Strayer University
Teays Valley, WV05.2015
Associate of Applied Science - Business Management
Daymar College
New Boston, OH 05.2011
Skills
- Document Management
- Data Validation
- Document Scanning
- Monthly Reporting
- Document archiving
- Document Formatting
- Time Management
- Attention to Detail
- Reliability
Timeline
Records Management/Document Control Clerk
North Wind Dynamics, LLC
09.2023 - Current
Office Assistant
The Ohio State University
11.2022 - 09.2023
Dean's Assistant
Shawnee State University
04.2022 - 11.2022
Administrative Assistant Sr.
Marshall University
05.2020 - 04.2022
Administrative Assistant
Marshall Advanced Manufacturing Center
11.2019 - 04.2020
Pilot Car Driver
B&N Clearing and Environmental Services
05.2018 - 10.2018
Seasonal Worker
Nutrien
03.2018 - 05.2018
Administrative Secretary Sr.
Marshall University
10.2015 - 01.2018
Self-Employed
CDK Trucking LLC
01.2014 - 05.2016
Bachelor's - Accounting
Strayer University
Associate of Applied Science - Business Management
Daymar College
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