Dawn Smith
Smiths Station
Summary
Dynamic supply chain professional with extensive experience at U.S. Army Command-FMX, excelling in inventory management and project coordination. Proven track record of enhancing vendor relations and optimizing logistics processes, contributing to significant cost savings. Skilled in data analysis and committed to delivering exceptional customer service while driving operational efficiency.
Overview
29
29
years of professional experience
Work History
PRODUCTION CONTROL CLERK
Fontaine
Fort Benning
04.2023 - Current
- Provides quality clerical support through data entry, document management, email correspondence, and overseeing operation of office equipment
- Maintains filing system and organized customer documents for easy retrieval of information
- Verified transactions, product orders and shipping dates and entered information into databases and reports in GCS-Army
- Produce high-quality communications for internal and external customers
- Process documents and materials to disseminate information to appropriate parties
- Review files, records, and other documents to obtain information to respond to requests
- Develop and maintain effective relationships with co-workers, vendors, customers, and other stakeholders to ensure successful completion of tasks
- Conducted regular audits of inventory levels to identify discrepancies early on, minimizing risk of stockouts or excess inventory holding costs
- Research potential sources of supply for materials needed in the manufacturing process
- Manage and coordinate multiple projects while ensuring timely completion
- Ensure timely delivery of products by closely monitoring production schedules, inventory and coordinating transportation logistics
- Contribute to cost savings by identifying opportunities for process improvement and waste reduction
- Ensure timely delivery of products by closely monitoring production schedules and coordinating transportation logistics
- Distributed work orders to departments.
- Maintained production records and updated databases with accurate information.
- Received incoming shipments and reviewed contents against purchase orders for accuracy.
- Communicated with warehouse personnel regarding product availability and delivery schedules.
- Conducted regular audits of raw material supplies and identified any discrepancies immediately.
GCS-ARMY CLERK/ SUPPLY CLERK(GS-07)
U.S. Army Command-FMX
05.2012 - 05.2021
- Inventoried management: Responsible for every aspect of inventory management within FMX/TACOM ranging from stock location, availability, replenishment control and inventory auditing
- Reported accurate reporting of all data pertaining to receiving, production, and shipment of stock
- Performed daily tasks such as data entry, ordering parts, creating work orders, and maintaining man-hours
- Worked extensively with The Army Maintenance Management System [TAMMS], GCS-Army and the Unit Level Logistics System Ground [ULLS-G] and Standard Army Maintenance Systems- Enhanced (SAMS-E) for automated record keeping and generating readiness data
- Implemented procedures for over $10 million in automated equipment and transactions
- Reduced transaction time by 50%
- Independent Decision: Reviewed priority assigned to supply actions and recommend change as appropriate
- Maked well-informed, effective, and timely decisions, even when data is limited, or solutions produce unpleasant consequences; perceives the impact and implications of decisions
- Contacted vendors to get price quotes for requested items and make determinations according to priority of request, method to be used to purchase items, credit card, local purchase through DOC using automated Aquiline systems blanket purchase agreement or Depot
- Purchased card reconciliations: Maintain a charge account and use credit card to purchase line items from various vendors
- Forwarded invoices to approving official upon receipt for reconciliation
- Update records, receipts, and other applicable documents as necessary
- Examined contract files, authorizations, charges, inspection reports, pricing guides and other files to ascertain source of variance
- Coordinated with requisitioning agency and other personnel as necessary to ensure the timely transfer of property and equipment
- Investigated and reconcile routine discrepancies such as overages, shortages, and substitutions
- Enforced Procurement statues, policies, procedures, and government ethics: Conducted procurements in accordance with Army acquisition procedures, DA PAM 70-3
- Evaluated quoted prices for conformance with quote provided on purchase request
- Performed detailed editing and described in standard formal Government specifications with detailed purchase descriptions and part numbers
- Contacted customers to get missing or inaccurate information
- Kept office supplies are well organized and sufficiently stocked, placing orders promptly to replenish materials before they are depleted
- Implemented quality control measures for incoming supplies, ensuring that only high-quality products were accepted into inventory
- Ensured timely deliveries by coordinating closely with transportation providers and monitoring shipment schedules
- Utilized strong multitasking skills to manage multiple priorities and tasks, ensuring timely completion of each assignment
- Reduced errors in data entry by carefully inputting information into computer systems with attention to detail
SUPPLY MANAGEMENT SPECIALIST
United States Military / Active Duty/Reserves
05.1996 - 03.2015
- Company Overview: Military
- Accountable for over $1 billion in automated equipment, special purpose government vehicles, top-secret parts, hazard material and equipment
- Spearheaded sustainability initiatives within the supply chain, promoting environmentally responsible practices across suppliers and internal operations
- Enhanced supplier relationships by establishing clear communication channels and collaborating on mutually beneficial initiatives
- Supervised and performed item monetary accounting, inventory stock control, financial planning, and funds control
- Computed requirement, determine allowance, research, and identify supplies and equipment requirements
- Supervised and performs operations involved in storage, inspection, identification, and receipt of property
- Documented physical supply chain processes such as workflows, cycle times, position responsibilities and system flows
- Selected transportation routes to maximize economy by combining shipments or consolidating warehousing and distribution
- Analyzed inventories to determine how to increase inventory turns, reduce waste and optimize customer service
- Established inventory targets, stock level, and risk mitigation targets and managed flexibility strategy to optimize inventory
- Coordinated supply orders to meet consumer demand and minimize costs of storing and transporting goods
- Increased global supply chain efficiency and development by leading cross-functional teams and enabling supplier integration and management technology tools, upgrades
- Monitored customer feedback regarding quality control issues related to medical supplies
- Utilized knowledge of medical terminology to accurately process orders and provide customer service
- Conducted regular audits of inventory levels to maintain accuracy in record keeping
- Aided with special projects as requested by leadership team members
- Identified discrepancies between invoices and purchase orders for resolution prior to payment processing
- Military
SUPPLY TECHNICIAN
Department of Energy
Elberton
02.2010 - 02.2012
- Inventory management: Initiated necessary supply action to acquire supplies, parts equipment and to follow up to ensure supply requisitions are expedited efficiently and in a timely manner
- Prepared reports which reflect the status of availability and degree of serviceability for all applicable furnishings and equipment
- Reordered truck stock as required
- Verified item descriptions, interpreted, and researched applicable catalogs to determine the best item to satisfy the request
- Conducted extensive searches for the required supply source, cost, and availability
- Non-stock items edit and processes incoming requests for supplies and equipment utilized by DPW, installation projects, and support troops
- Ensured accuracy of reconcilable accounts: Received supply documents, audited for errors, and maintained perpetual inventories by entering material receipts and issues into applicable computer data files
- Processed receipt transactions for material received by contract, local purchase, and similar means to appropriate financial activity
- Resolved discrepancies such as differences in cost and quantities
- Contacted vendors, higher grade employees and supervisors for verification of supply documents and to coordinate back orders
- Monitored purchase card reconciliations: Maintained account records to reconcile with monthly statement and coordinated required actions until final resolution is reached
- Procured hand tools authorized for DPW shops with government purchase card
- Maintained purchase summary register which indicated vendor, order number, brief description, and grand total of order
- Determined if installation sources, wholesale supply system, or Government credit card was the best possible source of supply
- Considered requirements, determined appropriate procedures to be taken to acquire materials and/or Class IX repair parts
- Provided prompt service editing and processing requisitions which required the ability to effectively deal independently with changes in mission
- Conducted extensive search; and provided supply operation support: Research supply, maintenance manuals and commercial catalogs to determine ability to interchange and locate substitute parts
- Preparation of requisitions and provide control of the supply operation
- Reviewed request for parts, tools, furniture, computers or equipment submitted by mechanics or other personnel
- Verified stock numbers, quantities needed, and other pertinent information
- Referred to database to determine availability and to record prices
- Based on knowledge of the organization, we must use judgment to determine priority of request
- Used general knowledge of equipment and its parts and components, monitors requests, and ensures that overstocks do not result
Education
Bachelor of Science - Bachelor of Science in Management
University of Pheonix
01-2025
Skills
- Project management
- Data analysis
- Inventory management
- Supply chain logistics
- Customer service
- Vendor relations
- Materials management
References
References available upon request.
Timeline
PRODUCTION CONTROL CLERK
Fontaine
04.2023 - Current
GCS-ARMY CLERK/ SUPPLY CLERK(GS-07)
U.S. Army Command-FMX
05.2012 - 05.2021
SUPPLY TECHNICIAN
Department of Energy
02.2010 - 02.2012
SUPPLY MANAGEMENT SPECIALIST
United States Military / Active Duty/Reserves
05.1996 - 03.2015
Bachelor of Science - Bachelor of Science in Management
University of Pheonix
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